Special Meeting April 22, 2013
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
Proposed zoning amendments to Section 3: Classification of uses Section 6: Signs, including Outdoor Advertising and Commercial Awnings and Section 38: Oil and Gas be added to the Vienna Township Zoning Resolution were presented.
MOTION: 13-113: Resolved, to approve zoning amendments to Section 3: Classification of Uses, 6.16 (c) with revisions to read: Signs attached to any vehicle or trailer that are parked or located for the primary purpose of displaying such sign is prohibited; however, vehicles with business name are permitted during operating hours only. Also approved 6.12 with typo correction of the word “Therefore”. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 13-114: Resolved, to adjourn. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEG – yes. Motion carried
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION: 13-115: Resolved, to hire Zach Granelly and Cody Moyer as summer help in the Road and Cemetery Departments on a part-time, as needed basis, not to exceed 30 hours per week, at the rate of $8.00 per hour. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Opened Letters of Qualifications as follows:
1. Baker, Bednar & Snyder, Inc.
2. MS Consultants, Inc.
3. Meacham & Apel Architects
4. SIXMO, Architects & Engineers
5. Olsavsky & Jaminet Architects
6. David Sommers & Associated
MOTION: 13-116: Resolved, to adjourn to executive session to discuss road department employee and police department personnel disciplinary action. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to special session.
MOTION: 13-117: Resolved, to adjourn at 7:35 p.m. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEG – yes. Motion carried
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Regular Meeting April 1, 2103
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION #13-093: Resolved, the approval of the minutes from the March 4, 2013 regular meeting and the March 26, 2013 Special Meeting. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-094: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-095: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-096: Resolved, the January 2013 and February 2013 financial reports are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: (1) Received a correspondence from Michael P. Huerta from the Federal Aviation Administration (FAA) thanking the Vienna Township Trustees for the letter which was sent by them regarding the potential closure of the Federal Contract Tower at the Youngstown Warren Regional Airport. It was stated by the FAA that they would consider the information provided by the trustees as they make their decision on which towers to close, which is expected to be finalized on March 18. In the meantime, the FAA will continue to call on congress to address sequestration and adequately fund the FAA’s programs.
Monthly Department Reports:
Police – Andy Pecchio, Chief
In March: Police Calls - 336. 30 accidents, 17 citations, 84 warnings, 5 arrests, 50 reports, 119 safety and wellness checks on seniors, 3 towed vehicles.
40 hours donated for March
The 2013-2014 Drug Use Prevention Grant (D.A.R.E Grant) is done.
The first D.A.R.E Graduation will be on May 24, 2013 at Baker at 2:30pm.
Police Chief Pecchio requested an executive session, pertaining to personnel matters, with the board of trustees following the regular meeting.
MOTION #13-097: Resolved, to purchase a Sierra Wireless GX440 Wireless Modems from Independence Communications in the amount of $4,848.60 to be paid from the general fund. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Fire – Richard Brannon, Chief:
In March: 66 total calls. 29 EMS , 17 vehicle accidents, 4 alarm drops, 4 investigations, 1 service call, 1 wires/trees down, 2 public assist to residents, 8 mutual aid, 27 transport to area hospitals.
Vehicle Maintenance: new rear tires on engine 46, water tank has a slight leak on engine
461, engine noise on car 46, front brakes were replaced on chief’s car.
Fire Station Maintenance: Roof siren/ tornado siren has been torn out and sent back to the company, Roof leaking into truck bays under siren housing, new lights in back parking lots installed and working, new springs installed on overhead door in front of squad.
Of the two FEMA Grants which have been submitted, the one for the rescue pumper has been declined and the one for the exhaust removal system is still being reviewed.
The State Fire Marshall Grant for 15 new pagers has been submitted.
Submitted Ohio State EMS Grant to help start new EMS reporting. This will save on paperwork.
Lifepac 12 Heart Monitor was shipped to a company that wanted to buy it.
The contract for the fire station generator is due again.
MOTION #13-098: Resolved, to go in conjunction with the Trumbull County Fire Chiefs Regional Grant with the cost to write the grant being $375.00. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-099: Resolved, to approve a contract with the fire department volunteers expiring December 31, 2013 and retroactive to January 1, 2013 in the amount of $5,000.00. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Road – Mike Penrose, Road Superintendent.
The Tire Grant Request was mailed and the grant was approved for $1, 539.00.
Sold 2 cemetery lots.
Patched potholes.
2 funerals.
Flagpole rope was repaired by Tarzan Tree Service.
Papers filled out and turned in to EMA for radios.
Called Signs by George due to the township sign being out.
Several police department repairs.
Engineers office was contacted for a dead deer on Warner Road.
Attended drug seminar.
Truck 10 taken for spreader install.
Had the end of Mary Ellen surveyed for a turnaround.
Fixed several signs.
It will cost around $8,700.00 to gravel undedicated roads.
Historical steps were moved to the road department.
Backhoe oil pan and front seal are leaking.
MOTION #13-100: Resolved, to approve the expenditure for gravel on the undedicated roads not to exceed the amount of $9,000.00. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-101: Resolved, to grant permission to contract with the Trumbull County
Engineers to do a study on a turnaround at Mary Ellen Drive. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-102: Resolved, to amend motion #13-052 to read the amount of $8,939.00 Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-103: Resolved, that Mike Penrose attend the Asphalt Pavement Preservation Workshop in Bowling Green, Ohio on Thursday, April 25, 2013 with meals and overnight expenses included. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Zoning – Lance Klinger, Zoning Inspector, was excused. Heidi Brown read report provided.
• No permits
• 3 warning letters: 1 car, 2 trash.
MOTION #13-104: Resolved, to approve a $250.00 zoning permit sign fee for the installment of Electronic Message Centers (EMC Signs) in Vienna Township. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-105: Resolved, to approve the resignation of Phil Otte from the Vienna Township Zoning Commission effective April 1, 2013. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-106: Resolved, to approve alternate Virginia Brothers to fill the vacant position on the Vienna Township Zoning Commission left by Phil Otte’s resignation, to the end of the term in December 2015. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
An announcement was made requesting submissions of resumes to fill Virginia Brothers alternate position for zoning.
MOTION #13-107: Resolved, to set a zoning amendment hearing for 6:00pm April 22, 2013. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Citizens in Attendance:
Pam Klinger, Warren-Sharon: On behalf of the Home Day Committee asked for the trustees permission to hold Home Day again on August 24, 2013. Richard Dascenzo stated yes. Pam Klinger announced that there would be a Home Day Committee Meeting April 22nd, 7:00pm at the town hall.
Bill Hagood, South Outer: Questioned if the trustees intended to put a limit on tires for the
township cleanup day. Mrs. Brown stated that the township gets reimbursed for the tires and that it is probably better to take them then having them sitting in someone’s yard. Mr. Pegg stated that it is not costing the township anything. Mr. Penrose commented that we don’t put a limit on tires because we do get reimbursed.
Warren Clower, Buena Vista: Asked if the end of Bonnie Brae could be checked for a turn around. Mr. Penrose stated that the turnaround is not usually used. Mrs. Brown stated that it will be looked at when it is due to be paved.
Shirley Wajda, Niles-Vienna: As a member of the Memorial Day Committee, she asked if they could clean the Soldiers and Sailors Monument. Shirley also stated that the eagle on top of the monument is in need of repair and that the trustees should take action on this matter. Mr. Pegg said to have someone contact the trustees who can repair the monument.
Jim Novello, Smith-Stewart: Stated that the township had purchased two new police cars, a Dodge and a Ford. Mr. Novello questioned why last month the cost of the Ford was amended to be $7,000.00 more. Mr. Pegg stated that the light bar, sirens, cage, and hookups, were cheaper to have factory installed. The savings from having it installed separately and the time it would take to have it done afterwards was worth the factory cost. Mr. Novello then questioned why we cannot get a complete figure on what the police station is costing us. Mrs. Brown offered to go over all the costs with the fiscal officer unfortunately, they have not had time to compile a complete list of expenditures yet. Mr. Pegg stated that many things needed to be added in yet to the list. Mr. Novello feels that the people of Vienna have never received all the information concerning police station repairs. Mr. Pegg stated that there is a list which needs updated from May 30 of last year.
Shirley Wittenauer, Youngstown-Kingsville: Wanted to know if there had been an inspection on the building for the police station before it was purchased because, she could not understand how a building can be purchased without an appraisal. She would like to see an inspection done on the building now. Mrs. Wittenauer also questioned if in the long run, the purchase of this building was a good deal. Mrs. Brown stated that she didn’t think it could have been built elsewhere. Mrs. Wittenauer feels they got a bad deal on the building. Mrs. Brown stated the problem being that the building has already been purchased so, what should we do now? Mrs. Wittenauer stated that an inspection should be done and repairs made. Mr. Dascenzo stated that something had to be done because they were working out of a one room police department. Police Chief Pecchio stated that the room was really needed. Mrs. Wittenauer stated that people want to know what is going to be the overall cost.
Jim Novello, Smith Stewart: Questioned where else the police station could have gone. He stated that nobody looked at other properties.
Shirley Wajda, Niles-Vienna: Stated that the Vienna Historical Society applied for a historical marker for the town green. She questioned if we should have a historical marker for the town hall. Mr. Pegg steed that the one for the green should be completed first.
Christine Novicky, Turkey Run: Stated that the application for the historical marker was submitted last week. She thanked the trustees and Shirley Wajda for their help. Christine pointed out that it will take about six months for this process to be completed and that the marker was funded by the
Vienna Historical Society at a cost of $2,500.00. The trustees did not see a problem with Vienna
beginning the process for a marker at the town hall.
Shirley Wajda, Niles-Vienna: Questioned who would pay for a marker at the town hall. Mrs. Brown asked what kind of cost was involved. Shirley stated about $1,500.00.
Trustees Business:
Mrs. Brown announced that there was a Home Day Meeting tomorrow at the town hall. The annual Home Day will be August 25, with the parade at 11:00 a.m.. Food and entertainment from noon to 4:00 p.m. at the gazebo.
MOTION #13-108: Resolved, that the fiscal officer, Vicki Anzur, be appointed as the designee for Heidi Brown, Rich Dascenzo Jr. and Phil Pegg when attending the public records training session required by Ohio Revised Code. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-109: Resolved, that the Vienna Township Board of Trustees obtain Statements of Qualifications from Professional Design Firms (Architectural Services) for the upgrading and remodeling of the Vienna Township Fire Station. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-110: Resolved, that the Vienna Township Board of Trustees obtain Statements of Qualifications from Professional Design Firms (Architectural Services) for the upgrading and remodeling of the Vienna Township Police Station. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-111: Resolved, that the Vienna Township Board of Trustees use the Statements of Qualifications from Professional Design Firms (Architectural Services) to award contracts for the upgrading and remodeling of the Vienna Township Police Station and Fire Station at a cost less than $50,000. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown stated that drug testing for all departments will be at the town hall April 9th, from 7:00am until 11:00am.
Mr. Dascenzo stated that Wesley Ross gave pictures for the Vienna Historical Society of the stones from 1896. These stones were originally steps for women to get on a horse. The Vienna Historical Society can have the steps to do with them what they think best.
Mr. Pegg stated that the Airport Inn was purchased by the Western Reserve Port Authority from the Trumbull County Land Bank at their March 20th meeting. Mr. Pegg’s concern is that this will be a loss of taxes for the township.
MOTION #13-112: Resolved, to adjourn to executive session at 8:30 p.m. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session.
Adjourned at 9:15 p.m.
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Special Meeting March 26, 2013
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION: 13-089: Resolved, the approval of the 2013 Appropriation Budget as prepared and presented by the fiscal officer. Moved by Brown, seconded by Dascenzo
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 13-090: Resolved, to approve payment to Trumbull Soil & Water Conservation in the amount of $1137.00. Moved by Dascenzo, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 13-091: Resolved, to approve payment to Warren Door in the amount of $979.31. Moved by Brown, seconded by Dascenzo
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 13-092: Resolved, to move to Executive Session to discuss the contract with the Fire Department at 7:05pm. Moved by Dascenzo, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened at 8:20pm and Adjourned.
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Regular Meeting March 4, 2013
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION #13-066: Resolved, the approval of minutes of the February 4, 2013 meeting as presented. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-067: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION# 13-068: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by Dascenzo, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: (1) Note from Jerry Fiddler thanking police and EMS personnel regarding his wife. (2) Letter from Randy Smith, Trumbull County Engineer regarding meeting with Rich Dascenzo and Mike Penrose to discuss projects for 2013.
Monthly Department Reports:
Road – Mike Penrose, Road Superintendent was excused due to death in family. Rich Dascenzo read reports provided.
• 1 funeral
• Received letter from OPWC for Swift Drive. Grant amount is $49,822
• Notified Trumbull County Engineer regarding patching holes on Swift & Mary Ellen
• Met with Mark Bockelman regarding new cover for salt shed
• Road department window was replaced by Polta Construction
• Removed Christmas tree from gazebo
• Decorations in cemetery will be removed March 15, 2013
• Received 2013 Tire Grant Application. Amount was increased to $1,539.00
• Repaired hydraulic leak on GMC dump truck
• Repaired 1 stop sign
MOTION #13-069: Resolved, that Saturday, May 11, 2013 will be Township Clean-Up Day for residents from 7:00 a.m.-2:00 p.m. Moved by Brown, seconded by Dascenzo
Roll Call: BROWN – yes, DASCENZO – yes, PEGG – yes, Motion carried
MOTION #13-070: Resolved, to approve the purchase and installation of a new cover for the salt shed and payment to Bockelman’s in the amount of $6,125.00 for this to be paid from the General Fund. Moved by Dascenzo, seconded by Brown,
Roll Call: BROWN, yes, DASCENZO, yes, PEGG-yes, Motion carried
Zoning – Lance Klinger, Zoning Inspector, was excused. Heidi Brown read report provided.
• In December: 3 Permits - $140; 1 Zoning cd - $5.00.
Fire – Richard Brannon, Chief
• In February: 52 total calls. 25 EMS, 13 vehicle accidents, 4 alarm drops, 2 burning complaints, 1 check of resident welfare, 7 mutual aid, 23 transport to hospitals
• Vehicle Maintenance: Rear tires were replaced on Engine 46, front brakes replace on Chief’s car, Engine noise on Car 46
• Fire Station Maintenance: roof siren/tornado siren to be tested March 6, 2013 at 9:50 a.m during state-wide tornado drill, installed new lights in back parking lots, installed new springs on overhead door in front of squad
• Submitted 2 F.E.M.A. Grants for rescue pumpers and exhaust removal system
• Submitted Ohio State E.M.S. Grant to help start new E.M.S. reporting. Will save on the paperwork
• Has company that would like to purchase the Lifepac 12 heart monitor for $1,000. Is 10 years old and only has 3 leads (current ones have 12 leads)
MOTION #13-071: Resolved, to sell Lifepac 12 to Entegris Equipment Co., New York, for $1,000.00. Moved by Brown, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-072: Resolved, to hire Seth Durig and Tom Domes as EMTs on a part-time, as needed basis at the rate of $9.00 per hour to be paid from the Fire/EMS Fund. Moved by DASCENZO, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-073: Resolved, to approve the Memorandum of Understanding for Hazmat. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief, excused due to illness. Lt. Darbey read report.
• In February: Police calls – 241 VTPD and 296 TC911. 24 traffic accidents, 12 citations, 48 warnings issued..
• 44.5 donated hours for February
• Noted that the B & Es are ongoing and several departments are involved.
MOTION #13-074: Resolved, to accept resignation of Terry Pitts effective February 18, 2013. Moved by BROWN, second by DASCEZNO.
Roll Call – BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
MOTION #13-075: Resolved, to accept resignation of Jeffrey Kay effective February 24, 2013. Moved by DASCENZO, second by BROWN.
Roll Call – BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
Citizens in Attendance:
Linda McCullough, Warren-Sharon: Asked that if more police could be put on at night to help with the B&Es? The trustees will look into this.
Mary Swift, Warren-Sharon: Amish Dinner is 3/9/13 at 4:30 p.m. & 6:30 p.m., which will benefit the Fire/EMS and Police. Filling eggs for Easter egg hunt 3/12/13 at 6:30 p.m. at fire station. Easter egg hunt for Vienna residents at fire station on 3/16/13. Asked if the township keeps track of the number of rentals we have and the condition of the rentals. Trustees stated no. She made zoning complaint on 4499 Warren-Sharon and trustees will have zoning inspector look into it. Commended Sgt. Hartman for her help with the children at that property.
Reminder that the Vienna Historical Society’s Wine Tasting is 3/23/13 from 6:30 p.m.-8:30 p.m. at Wine Styles in Howland.
Trustees Business
MOTION #13-076: Resolved, to approve Life Insurance Plan for the Volunteer Fire Fighters and authorized payment to Burnham & Flowers in the amount of $3,696.00. Moved by BROWN, seconded by DASCENZO.
Discussion: Change is due to discontinuation of old policy. New policy has enhanced benefits
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-077: Resolved, to approve payment to Williams IGA in the amount of $63.02 for charges on 6/16/11 made for the 2011 Township Association Meeting hosted by Vienna Township that was never submitted to the fiscal officer for payment. Moved by DASCENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-078: Resolved, to reappoint Virginia Brothers as an alternate to the Zoning Commission and the Zoning Board of Appeals. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-079: Resolved, to pay off all township loans as of March 5, 2013 in the amount of $$329,246.49, for an approximate savings of $73,500. Moved by DASCENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-080: Resolved, to enter into an agreement with Accord Occupational Health Services, LLC. To administer the township’s drug testing and training. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-081: Resolved, to approve the expenditure of approximately $500 for 2013 D.A.R.E. graduation supplies to be paid from the General Fund. Moved by DASCENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-082: Resolved, to approve payment to Galls, Inc., in the amount of $3,599.98 for invoice #000394587. Moved by DASCENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-083: Resolved, to approve the advance from the General Fund to the Police Fund in the amount of $10,000 retroactive to February 9, 2013, that was required to process payroll. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-084: Resolved, to approve payment to Trumbull Security Systems, Inc. in the amount of $1,630.00 for invoice #5237 to be paid from the General Fund. Moved by DASCENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-085: Resolved, to amend MOTION #13-060 to approve corrected amount to be $31,883.00, to be paid from the Police Fund, and approving the transfer of those funds from the General Fund. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-086: Resolved, to rescind MOTION #13-006 regarding uniform reimbursement upon the receipt of the legal opinion from the Trumbull County Prosecutor’s office. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – no. Motion carried
MOTION #13-087: Resolved, to approve uniform reimbursement to full-time employees of $600.00 per year, with the payment being made through the payroll system and all required taxes deducted. Moved by Brown, seconded by DASCENZO
Discussion: Fire Chief questioned if the township was still paying for the EMS personnel’s shirts. Mrs. Brown stated that this reimbursement was only for full-time employees and that the EMS personnel’s shirts would be paid under the IRS de minimis fringe benefit.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-088: Resolved, to adjourn at 7:49 p.m. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session.
Adjourned at 8:45 p.m.
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Rerular Meeting February 4, 2013
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION #13-048: Resolved, the approval of minutes of the January 7, January 21 and January 23, 2013 meetings as presented. Moved by Dascenzo. seconded by Brown.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-049: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by Brown, seconded by Dascenzo.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION# 13-050: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by Dascenzo seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-051 : Resolved, the December 2012 financial reports are approved as prepared by the fiscal officer. Moved by Brown, seconded by Dascenzo
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: Letter from Ohio Public Works stating we will receive $49,822 for the road paving projects for 2013.
Monthly Department Reports:
Zoning – Heidi Brown gave report in the absence of Lance Klinger, Zoning Inspector;
• For January - 1 sign permit and 1 new home permit. Fees for both were $965.00
• Year-end report: Permits: 1-garage, 9 pole building, 11-addition, 3 swimming pool, 1 variance, 3-signs, 2 zoning laws on cd.
• Total valuation was $314,924.00 and total fees were $1,495.00.
Road – Mike Penrose, Road Superintendent:
• Replaced a stop sign
• Man door was replaced at the Maintenance Building
• Conveyer belt on salt spreader on 2005 Intl needs replaced
• 2 funerals
• Flood on Centennial, had drain cleaned out
• 6 streets lights out was reported to Ohio Edison
• Gave 2012 year end report – 13 funerals, 1680 ft. ditch cleaned, sold 5 4 grave lots for $6050, 5 new foundations, 2 were replaced
MOTION #13-052: Resolved, to purchase a stainless steel salt spreader through state purchasing from Gledhill Road Machinery in the amount of $8684 from the RoadFfund. Moved by Brown, seconded by Dascenzo
Roll Call: BROWN – yes, DASCENZO – yes, PEGG – yes, Motion carried
MOTION #13-053: Resolved, to approve invoice #845 from Tahoe Contracting in the amount of $2,350.00 install lighting at road dept to be paid from the Road Fund. (This was okayed by Rich & Heidi on 1/8/13 @ 9:00 a.m. via a phone conversation with Mike Penrose). Moved by Dascenzo, seconded by Brown,
Roll Call: BROWN, yes, DASCENZO, yes, PEGG-yes, Motion carried
MOTION #13-054: Resolved, to Certify the Township mileage as 15.260 miles. Moved by Brown, seconded by Dascenzo.
Roll Call: BROWN – yes, DASCENZO- yes, PEGG – yes. Motion carried.
MOTION #055: Resolved, to pay Shelly & Sands in the amount of $24.941.30 for the final disbursement of T.H. 162D – Smith Stewart Road Widening & Resurfacing CT850 . Moved by DASCENZO, seconded by BROWN.
Roll Call: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
MOTION #13-056: Resolved, to pay Shelly & Sands in the amount of $34,152.60 for the final disbursement of the T.H. 644 – Rogers Road Culvert Replacement & Resurfacing.
Moved by BROWN, seconded by DASCENZO,
Roll Call: BROWN – yes, DASCENZO- yes, PEGG – yes. Motion carried.
Police – Andy Pecchio, Chief:
• In December – Responded to over 400 calls. 31 traffic accidents, 16 citations, 38 warnings issued, 28 motorist assists, 10 other department assists, and 14 alarm drops January responded to 368 calls, 6 traffic accidents, 3 citations, 13 warnings.
• For the year 2012 responded to 5188 calls.
• 61 donated hours for January
• Requested the board approve the hiring of Bob Ludt as a police officer.
MOTION #13-057: Resolved, to hire Bob Ludt as a part-time constable, as needed, at the rate of $10.00 per hour effective February 4, 2013, to be paid from the Police Fund. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg swore in Bob Ludt with the oath of office.
MOTION #13-058: Resolved, to Rescind Jessica Lombardo’s resignation from the Police Department and to move her to an Auxiliary Police Officer. Moved by Brown, seconded by Dascenzo.
Roll Call: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
MOTION #13-059: Resolved, to purchase a 2013 Dodge Charger from State Purchasing in the amount of $22,116 to by paid from the General Fund using inheritance monies. Moved by Dascenzo, seconded by Brown.
Roll Call: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-060: Resolved, to purchase a 2013 Ford Interceptor from State Purchasing in the amount of $24,965 to be paid from the General Fund using inheritance monies. Moved by Brown, seconded by Dascenzo.
Roll Call: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Fire – Richard Brannon, Chief
• In January: 62 total calls, 4 public assists to residents, 4 calls for wires down
• Vehicle Maintenance Tires were replaced on Engine 461, Chief’s car needed a battery, replaced by warranty
• Fire Station Maintenance: roof siren/tornado siren is still not working.
• Applied for a grant for 15 pagers.
MOTION #13-061: Resolved, to hire Brian Taylor as a part-time paramedic, as needed at the rate of $10.00 per hour to be paid from the Fire/EMS Fund. Moved by Brown, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-062: Resolved, to fix Fire Chief’s salary to $1250.00 per month, retroactive to January 1, 2013. Moved by BROWN seconded by Dascenzo
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-063: Resolved, to pay Terry Tire Town in the amount of $2342.52 to be paid from the Fire/EMS Fund Moved by DASZENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION #13-064: Resolved, to pay Southeastern Emergency Equipment in the amount of $9,500 for a used heart monitor to be paid from the Fire/EMS Fund. Moved by BROWN, second by DASCEZNO.
Roll Call – BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
Citizens in Attendance:
Dr. Agana spoke on behalf of John Hall who is running for a seat on the Health Dept. Board.
Mary Swift, Warren-Sharon: Asked if anyone sees vehicles at the Animal Welfare League building to please call police. She discovered a box with 4 puppies in it over the weekend.
Bill Hagood spoke about the Tribune editorial on Vicki Anzur and was appalled.
Jim Novello, Smith-Stewart: Spoke about the Tribune editorial on Vicki Anzur read a letter he wrote to the Editor in support of Vicki.
Virginia Crumm from St Thomas the Apostle stated that Lenten lunches start on Wednesdays from 12-1 pm; Friday Fish Fry’s start on Friday Feb 15th through March 22nd and they are planning a Jamboree in July. She wanted to coordinate the church’s schedule with the Township.
Jack Brown, Niles Vienna: Asked the Police Chief about any burglaries that they should be aware of. Chief Pecchio said there had been a burglary on Niles-Vienna that happened during the day. They have a description of the vehicle and a possible suspect.
MOTION #13-065: Resolved, to adjourn to executive session to discuss personnel matters. Moved by DASCENZO, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session.
Adjourned at 8:45 p.m.
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Sepcial Meeting January 23, 2013
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Absent; Mr. Pegg – Present
Quorum Present
MOTION: 13-046: Resolved, to proceed with the second ready of the Police renewal levy for 1 mill, 5 years commencing in 2013 to be placed on the May, 2013 ballot. Moved by BROWN; seconded by PEGG.
Roll Call Vote: BROWN – yes, PEGG – no. Motion carried
MOTION: 13-047: Resolved, to proceed with the 2nd reading of the Police renewal levy for 1 mill, 5 years, commencing in 2013 to be placed on the May, 2013 ballot. Moved by BROWN, seconded by PEGG.
Roll Call Vote: BROWN – yes, PEGG – yes. Motion carried
Adjourned at 6:37 p.m.
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Special Meeting Janaury 21, 2013
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION: 13-043: Resolved, to proceed with the second reading of the Fire renewal levy for 1 mill, 5 years commencing in 2013 to be placed on the May, 2013 ballot. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – no. Motion carried
MOTION: 13-044: This motion is not being used in 2013 and is a dead motion number.
MOTION: 13-045: Resolved, to proceed with the first reading of the Police renewal levy for 1 mill, 5 years, commencing in 2013 to be placed on the May, 2013 ballot. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Adjourned at 6:40 p.m.
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Regular Meeting January 7, 2013
Roll Call: BROWN – Present; DASCENZO – Present; PEGG – Present
Quorum present
MOTION #13-001: Resolved, to approve the of regular trustees meeting on December 3, 2012, public hearing on December 28, 2012 and year-end meeting on December 28, 2012. Moved by PEGG; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-002: Resolved to approve the payroll as prepared by the fiscal officer. Moved by DASCENZO; seconded by PEGG.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-003: Resolved, to approve the bills and warrants as prepared by the fiscal officer. Moved by PEGG; seconded by DASCENZO.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
Correspondence: None
Trustees Business:
MOTION #13-004: Resolved, to plow undedicated roads when there is over 4 inches of snow. Moved by PEGG; seconded by PEGG.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-005: Resolved, to approve the Trumbull County Township Assistance Program Memorandum of Understanding as it relates to the Trumbull County Township Assistance Program, which will be administered in accordance with Ohio Revised Code Section 9.482 which provides for the opportunity for collaborative efforts between governmental entities. Moved by DASCENZO; seconded by PEGG.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-006: Resolved, to institute clothing allowance reimbursements to all full-time employees with qualifying receipts up to $600.00 per employee per year, retroactive to January 1, 2012. Moved by PEGG; seconded by DASCENZO.
Discussion: Fiscal Officer questioned this motion.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-007: Resolved, proceed with the first reading of the Police renewal levy for 1 mill, 5 years, commencing in 2013 to be placed on the May, 2013 ballot. Moved by DASCENZO; seconded by PEGG.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-008: Resolved, to proceed with the first reading of the Fire renewal levy for 1 mill, 5 years, commencing in 2013 to be placed on the May, 2013 ballot. Moved by PEGG; seconded by PEGG.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
Citizens in Attendance:
Mary Swift, Warren-Sharon – Thanked Mrs. Brown for her help with the Christmas Dinner and the gifts for the Vienna kids. Next Neighborhood Watch meeting will be Monday, January 14, 2013, at 7:00 p.m.
Jack Brown, Niles-Vienna – Questioned the recent boil alert for Vienna and the auto-call program. Mr. Pegg responded that the township had provided a list of those residents that had asked to be notified of these alerts. He contacted the Trumbull County Sanitary Engineer as to why the alerts were not issued; however, the only response he got was that they were “sorry”.
Roseann Kennedy, Sodom-Hutchings South – (1) Wanted to know if the boil alert was over? The trustees responded that it was. She stated that she received an email notification from the police department of the boil alert, but did not get one that it was over. (2) Questioned calls that come from 911 for Sodom-Hutchings. There is a problem with the “south” and the “northeast”. She spoke with 911 and they are looking into the problem. She asked that the trustees look into it also. The trustees stated they would.
Tarin Brown, Ridge – Questioned the motions from the year-end trustees meeting, December 28, 2012 regarding offering health benefits to elected officials. Felt that the fiscal officer position was full time and deserved benefits, but did not feel that the trustee position was full time and therefore, did not deserve benefits. Mrs. Brown responded that the Ohio Revised Code allows for it and we would be in violation if we did not offer it.
Dee Barrick – Questioned if the trustees have to take the health benefits just because the Ohio Revised Code allows for it. Mrs. Brown responded that they are not required to take the benefits.
MOTION #13-009: Resolved, to adjourn the Regular Meeting to the Organizational Meeting. Moved by PEGG; seconded by PEGG.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
Organizational Meeting
The chair was turned over to Fiscal Officer Anzur, who entertained a Motion for appointment of Chairman of the Board of Trustees for 2013.
MOTION #13-010: Resolved, that Mr. Pegg is appointed Chairman of the Board of Trustees for the 2013 year. Moved by BROWN; seconded by DASCENZO
Roll Call Vote: BROWN - yes; DASCENZO – yes; PEGG – abstain. Motion carried
The Chair was turned over to newly elected Chairman who entertained Motion for Appointment of Vice-Chairman of Board of Trustees.
MOTION #13-011: Resolved, that Mr. Dascenzo is appointed Vice-Chairman of the Board of Trustees for the 2013 year. Moved by BROWN; seconded by PEGG.
Roll Call Vote: BROWN – yes; DASCENZO – abstain; PEGG –yes. Motion carried
MOTION #13-012: Resolved, that the Board of Trustees shall conduct its meetings in full compliance with the Ohio Sunshine Law and accordingly establishes the following rules for scheduling and notice of all meetings. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
1. Regular Meetings – Regular meetings of the Board of Trustees shall be held on the first Monday of each month at 7:00 pm and notice of said meeting shall be posted on the Township Bulletin Board. Work sessions will be held one-half hour preceding each public meeting.
2. Special Meetings – Notice of special meetings of the Board of Trustees shall be given by posting advance written notice of the same in a conspicuous place outside the Township Hall on a bulletin Board or sign provided for that purpose. Additionally, notice of all special meetings shall be given to the Youngstown Vindicator, Warren Tribune Chronicle and any other newspaper that requests the same at least 24 hours in advance of the meeting, except in an emergency in which case the notice shall be given as soon as possible.
Additionally, the Township will provide advance written notice of special meetings to anyone who provides the Township with pre-paid postage, self-addressed envelopes or post cards.
MOTION #13-013: Resolved, that Michael Penrose, be employed by the Township full-time for the year 2013 in the position of Township Highway Superintendent, and that he be compensated in the amount of the hourly rate of $19.40 per hour. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – no. Motion carried
MOTION #13-014: Resolved, that Michael Penrose be employed by the Township full-time for the year 2013 in the position of Township Cemetery Sexton and that he be compensated in the amount of $28.30 per month. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-015: Resolved, that the 2013 fee for township cemetery lots be set in the amount of $100.00 per grave for residents and $500.00 per grave for non-residents. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-016: Resolved, the 2013 fee for grave opening and closing is set in the amount of $400.00 per grave lot on weekdays and $800.00 on weekends for residents and $450.00 per grave lot on weekdays and $850.00 on weekends for non-residents. Moved by DASCENZO; seconded by BROWN.
Discussion: Mr. Pegg stated that the township was not even breaking even with the old rates. He also stated that the rates for 2013 are the same as several other townships in the area.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-017: Resolved, that Andrew Pecchio be employed by the Township part-time as Police Chief at the rate of $1500.00 per month. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-018: Resolved, that Brian Darbey, be employed by the Township full-time for the year 2013 in the position of Police Lieutenant, and that he be compensated in the amount of the hourly rate of $18.40 per hour.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-019: Resolved, that all part-time Police Constables be employed for the year 2013 and be paid $10.00 per hour to be scheduled to work as needed to provide coverage, limited to less than 1500 hours per year per constable; however, Sergeant Hartman and Sergeant Altier will be paid $10.50 per hour. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
See Attached List of currently employed police constables.
MOTION #13-020: Resolved, to authorize the Police Constables to perform private security details under township policies; however, “moonlighting” shall not be construed as employment under the auspices of Vienna Township. Vehicle use should be billed at the rate of $10.00 per hour and the rate for community events will be $5.00 per hour or as deemed by the trustees on an individual basis. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-021: Resolved, to eliminate the EMS Supervisor Position and incorporate these duties into the Fire Chief’s responsibilities. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-022: Resolved, that Rich Brannon be reappointed Fire Chief by the Township, part-time for the year 2013 and be compensated in the amount of $1,200 per month. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-023: Resolved, that part-time EMTs be employed for the year 2013 at the rate of $9.00 per hour and part-time paramedics be employed at the rate of $10.00 per hour to be scheduled as needed to provide two-man 24 hour coverage, limited to less that 1500 hrs per year per person. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
See Attached List of currently employed Paramedics and EMT’S.
MOTION #13-024: Resolved, that Lance Klinger be employed by the Township part-time for the year 2013 in the position of Zoning Inspector and that he is compensated in the amount of a monthly salary of $550 per month. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-025: Resolved, that Michelle Garman is employed by the Township part-time for the year 2013 zoning commission secretary and zoning appeals board secretary in the amount of $8.50 per hour, to work as needed. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-026: Resolved, that Michael Penrose be appointed to the Zoning Appeals Board for a 5-year term to expire 2017. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
Trustees asked that anyone who is interested in being an alternate contact them.
MOTION #13-027: Resolved, that Zoning Commissioners and Zoning Appeals Board Members be compensated in the amount of $30.00 per meeting for 2013 being paid monthly. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-028: Resolved, that zoning office hours for 2013 shall be every Monday from 5:00 pm to 7:00 pm or at Zoning Inspector’s convenience. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-029: Resolved, that Vicki Bragg be employed as township custodian part-time for the year 2013 at the rate of $350.00 per month. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION # 13-030: Resolved, that the following list of days be designated as legal holidays for 2013. Moved by DASCENZO; seconded by BROWN.
LEGAL HOLIDAYS
New Years Day Fourth of July
Martin Luther King Day Labor Day
President’s Day Columbus Day
Memorial Day Thanksgiving Day
Veteran’s Day Christmas Day
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-031: Resolved, that the Legal Holidays be paid and observed as follows. Moved by BROWN; seconded by DASCENZO.
For Full-Time Employees – When Legal Holiday falls on Saturday; paid and observed on Friday. When Legal Holiday falls on Sunday; paid and observed on Monday.
For Part-Time Employees – Legal Holiday will be paid and observed on the actual day of the Legal Holiday.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-032: Resolved, that paychecks in 2013 be issued as follows. Moved by DASCENZO; seconded by BROWN.
• Hourly Employees – 14-day pay schedule with legal pay date by 12:00 noon the following Tuesday.
• Monthly Employees – Checks will be processed on the last 14-day pay of the monthly; however, they will be dated for the last day of the month.
• Semi-annual Employees – Checks will be processed on the last 14-day of the month.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-033: Resolved, to retain Matthew G. Vansuch, attorney-at-law, and the Law Firm of Harrington, Hoppe & Mitchell, Ltd., as special township legal counsel for 2013 at the rate of $100.00 per hour and that Attorney Matthew Vansuch be reimbursed for the usual and necessary out of pocket expenses incurred in connection with the rendering of such legal services. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – no; PEGG – yes. Motion carried
MOTION #13-034: Resolved, that 2013 attendance of the Trustees, Fiscal Officer and other township employees to the Annual State Association Conference, Trumbull County Township Association meetings and other meetings and training conferences or seminars be authorized and that expenses be paid by the township. Moved by DASCENZO; seconded by BROWN.
Discussion: Mr. Pegg commented that no one is attending the Ohio Township Association Conference.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-035: Resolved, to reimburse any approved official travel by personal vehicle outside of Vienna Township at the current IRS standard Mileage Rate. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-036: Resolved, that the Township make payment of dues to the Ohio State Association of Trustees and Fiscal Officers and the Trumbull County Association of Trustees and Fiscal Officers for calendar year 2013. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION # 13-037: Resolved, that the township re-subscribe to the State Purchasing Program, and that the membership fee be divided equally between Police, Fire and Road department funds. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-038: Resolved, to approve the payment of utility bills for calendar year 2013 by the fiscal officer through regular or blanket purchase orders. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-039: Resolved, to approve the use of blanket purchase orders for those vendors that the township deals with on a monthly basis as deemed appropriate by the fiscal. Moved by BROWN; seconded by DASCENZO
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-040: Resolved, to authorize the fiscal officer to move appropriations at the fund object level within a fund as deemed necessary by her to pay all bills. Moved by DASCENZO; seconded by BROWN.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
MOTION #13-041: Resolved, to rehire Denis Greenwood, David Granelly, Mike Hagood, Jake Klinger, Kevin Moyer and Rex Rager as part-time labor on an as-need basis at their current pay rates. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
Mr. Pegg stated that the trustees are setting up a public meeting/work session with a tentative date of January 28, 2013 at 7:00 p.m. barring any scheduling conflicts. There will be a notice in the paper when the meeting date and time have been finalized.
MOTION #13-042: Resolved, to adjourn at 7:42 p.m. Moved by BROWN; seconded by DASCENZO.
Roll Call Vote: BROWN – yes; DASCENZO – yes; PEGG – yes. Motion carried
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Special Meeting December 28th, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION: 12- 311: Resolved, that the fiscal officer increase and decrease end-of-year appropriations and revenues as needed to close out the end of 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12- 312: Resolved, that the fiscal officer ask the auditor for an advance on first-half real estate taxes for 2013. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12- 313: Resolved, that all outstanding bills and warrants be approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12- 314: Resolved, that the fiscal officer advance and transfer funds as needed to close out the end of 2012. Moved by PEGG , seconded by DASCENZO .
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-315: Resolved, that the temporary appropriations be approved as follows: General - $200,000; Motor Vehicle - $10,000; Gas Tax - $50,000; Road & Bridge - $30,000; Police - $30,000; Fire - $30,000; Dare - $5,000; Bond Retirement - $30,000; Street Lighting - $4,000; TOTAL - $389,000 for necessary expenses for 2013. Moved by DASCENZO, seconded by PEGG .
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-316: Resolved, that all full-time employees be offered life, and health insurance benefits as provided in the current group insurance policy. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-317: Resolved, that all trustees and the fiscal officer be offered life, and health insurance benefits as provided in the current group insurance policy. Moved by DASCENZO, seconded by PEGG .
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – no. Motion carried
MOTION: 12-318: Resolved, that the annual salaries of the Vienna Township Trustees and Fiscal Officer be paid the maximum allowed per the Ohio Revised Code for 2013. Moved by PEGG , seconded by DASCENZO .
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-319: Resolved, to transfer $25,000 from the General Fund to the Police Fund to pay expenses. Moved by DASCENZO, seconded by PEGG .
Discussion was held.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-320: Resolved, to pay Thomas E. Polta Construction, Inc. $1,275.00 for invoice #23097 to be paid from the Police Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-321: Resolved, to pay SSK Industries $1,820.00 for invoice #45302 to be paid from the Police Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-322: Resolved, to object to deep water injection wells in areas where residents rely on well water for consumption. There is no objection to the deep water injection wells in areas with city water. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-323: Resolved, to pay Great Garage Doors $1,030.00 to remove or replace weather stripping around all doors and to adjust all of them at the maintenance building. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-324: Resolved, to accept the resignation of Officer Jessica Lombardo effective January 3, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-325: Resolved, to appoint Bill Lynn to the Vienna Zoning Committee for the term ending December 31, 2017. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-326: Resolved, to approve a drug-free workplace policy for all Vienna Township elected officials, employees, and contractors. Copies of the policy is to be distributed to all elected officials, employees and contractors. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Lance Klinger questioned who was in charge of tree service. Someone asked him for a reference.
MOTION: 12-327 Resolved, to adjourn at 8:55 a.m. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting December 3, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-292: Resolved, the approval of minutes of the November 5, 2012 meeting as prepared and present by the fiscal officer. Moved by PEGG. seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-293 Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-294: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-295: Resolved, the November 2012 and December 2012 financial reports are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: Letter from Vienna Historical Society president, Christine Novicky, requesting permission from the trustees to have an Ohio Historical Marker placed on the township green. The Society has raised the money needed to purchase the marker and hope to have an unveiling celebration when the marker is in place.
MOTION: 12-296: Resolved, to give permission to the Vienna Historical Society to proceed with their application for an Ohio Historical Marker and that once received, is approved for placement on the township green. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Monthly Department Reports:
Zoning – Michele Garman, Zoning Secretary, gave report in the absence of Lance Klinger, Zoning Inspector;
• 1 Permit for sign. Value - $114.
• 1 letter sent.
• Work session scheduled for December 6, 2012
• Organizational Meeting scheduled for January 10, 2013
MOTION: 12-297: Resolved, to set Zoning Hearing for December 28, 2012 at the township hall at 8:00 a.m. with the year-end meeting to follow. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg stated that additional copies of the Township Comprehensive Plan are available. Mrs. Brown will try and provide link on township website.
Police – Andy Pecchio, Chief:
• In November – Responded to over 400 calls. 28 traffic accidents, 17 citations, 86 warnings issued, 19 motorist assists, 18 other department assists, and 21 alarm drops
• 64 donated hours
• On November 14, 2012 was contacted by the Mathews High School principle, Mr. Cameron, for the purpose of searching lockers and the parking lot at the high school. A drug dog was used and nothing was found
• All officers have completed the required OPOTA training in human trafficking.
• Received notification that Officer Bill Eggens suffered a knee injury at his other job, will require surgery and will be off for 3 months to 1 year.
• Received proposal from Trumbull Security dated November 22, 2012 in the amount of $605 for additional alarm and camera
• Requested the board approve the hiring of Charles Fusco as a police officer.
MOTION: 12-298: Resolved, to hire Charles Fusco as a part-time constable at the rate of $10.00 per hour effective December 3, 2012, to be paid from the Police Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown administered the oath of office to Mr. Fusco.
Mr. Pegg commented that the ratio of citations issued to stop ratio was 22% in November and 19% in December.
Fire – Richard Brannon, Chief
• In November: 44 total calls, 28 EMS, 3 vehicle accidents, 1 alarm drop for fire, 1 brush fire, 2 investigations for odor and fire, 1 burning complaint, 2 service calls, 2 wires/trees down, 2 public assists to residents, 1 mutual aid (EMS), 1 mutual aid (crash), 20 transport to area hospitals
• Vehicle Maintenance: Engine 461 – water tank has slight leak and rear tires are starting to dry rot (are 26 yrs old), investigating options, Car 46 – checked alignment and changed oil, Engine 46 – repaired, chief’s vehicle – will be needing front brakes.
• Fire Station Maintenance: roof siren/tornado siren was installed; however, is not working. Call has been placed for service and trustees instructed Fiscal Officer not to mail check for installation until they advised her that all was working, roof leaking into truck bays under siren housing, parking lot light is out of service
• All fire extinguishers in fire vehicles and fire station have been annually tested.
• On December 2, 2012 went on search for lost individual using thermal imaging. Battery life was only 1 hour. Need new batteries.
• Santa Clause will arrive by fire truck to the fire station on December 16, 2012. Pictures with Santa will be taken and we will be collecting food for the Vienna Food Pantry.
• Requests executive session after regular meeting to discuss personnel issues.
Road – Mike Penrose, Road Superintendent:
• Met with Trumbull County Engineers to being surveying for the Swift and Mary Ellen Project
• New plow truck was delivered
• Approved funding for 2013 for Swift and Mary Ellen Project. Request motions be made for this project.
• Pressure washed and put away mowers and added fuel stabilizer
• Drivers have been trained for new truck
• Radios installed in plow trucks that were provided through grant. Township has to pay for installation
• Cold patched holes
• Replaced broken garage door cable
• Met with Mr. Jardine regarding broken driveway on Smith Stewart
• Met with Tahoe Electric regarding spot/flood light in fire station rear lot. Setting up a new lighting system.
• Sheridan Industries lettered new trucks
• Installed various items in police office (key box, towel holder, bulletin board)
• Request that Kevin Moyer’s rate of pay be changed to snow plow rate
MOTION: 12-299: Resolved, to enter into an agreement with the Ohio Public Works Transportation Improvement Program for the year 2013. The project is known as the 2013 Widening & Resurfacing Program. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-300: Resolved, to encumber $45,989, which is 48% of the total project cost of $95,811 for the project known as the 2013 Widening & Resurfacing Program. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-301: Resolved, to increase the rate of pay for Kevin Moyer to $10.00 per hour effective December 3, 2012. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown instructed Mr. Penrose to train Jake Klinger on the trucks also.
Citizens in Attendance:
Mary Swift, Warren-Sharon: (1) Asked about the meeting the trustees and fiscal officer had with the state auditors. Mrs. Brown said that would be addressed during the trustees business portion of the meeting. (2) Obtained names of needy kids from the school district for a Giving Tree that will be at Williams IGA. Residents are asked to pick kid from the tree and donate the gift asked for. The police department will be delivering the gifts.
Jim Novello, Smith-Stewart: At the November 2012 meeting, the trustees stated that they would contact the Trumbull County Engineer’s Office since he cannot get a response. Wanted to know who they talked with and what answer they received. Mrs. Brown said that she had spoken with Mike Wilson and they he considered this a dead issue. Mr. Pegg said that he had spoken with Randy Smith. Mr. Smith indicated that it was in Mike Wilson’s hands and Mr. Smith considered it a dead issue. Mr. Novello wanted this on record.
Warren Clower, Buena Vista – Asked if the Planet Aid boxes had been removed from the township. The trustees said they have.
Trustees Business:
Mrs. Brown stated that the trustees and fiscal officer met with the state auditors in their Youngstown office on Thursday, November 29, 2012 to get clarification regarding the inheritance monies received. The township does not have a 5-year limit in which they have to spend the monies. Any Capital Improvement Fund monies can only be designation and spent on items that have a life of 5 years or more. Mrs. Brown said that the township is proceeding cautiously and will seek legal advise when needed. The money will remain with Cortland Banks until
MOTION: 12-302: Resolved, to approve payment to D&TPM Truck Repair in the amount of $1,557.16 for invoice #20120194 for repairs to Engine 46 to be paid from the Fire/EMS Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, Dascenzo – yes, PEGG – yes. Motion carried
MOTION: 12-303: Resolved, to approve payment to T-K Auto Body, Inc. in the amount of $1,349.50 for repairs to the 2012 Dodge Charger, VIN ending 0000 to be paid from the Police Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-304: Resolved, to approve payment to Tahoe Contracting in the amount of $1,360.00 for invoice #781 for tornado box and installation to be paid from the General Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Instructed Fiscal Officer to hold check for Tahoe Contracting until tornado siren has been completed to the township’s satisfaction.
MOTION: 12-305: Resolved, to approve payment to Computer Stitch Designs in the amount of $432.00 for EMS sweatshirts and screen printing under the IRS guidelines for de minimis fringe benefits to be paid from the Fire/EMS Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-306: Resolved, to approved the proposal from Woodall Tree Preservation to do tree removal work at the township gazebo for approximately $1,735.00. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-307: Resolved, to meet on Friday, December 21, 2012 at 8:00 a.m. at the township hall with departmental heads in executive session to discuss personnel matters. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
MOTION: 12-308: Resolved, to adjourn to executive session to discuss personnel matters. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session.
Adjourned at 8:05 p.m.
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Regular Meeting November 5, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-277: Resolved, the approval of minutes of the October 1, 2012 meeting as prepared and present by the fiscal officer. Moved by PEGG. seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-278: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-279: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-280: Resolved, the September 2012 financial report is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: (1) Letter from Joann Chuirazzi regarding money from BP going to the Cemetery Fund and her complaint of high grass on the empty lot by her. Mrs. Brown explained that it is an empty lot and we can’t do anything with it.
Monthly Department Reports:
Police – Andy Pecchio, Chief:
• In October – Responded to 405 calls, 26 traffic accidents, 24 citations, 99 warnings issued, 29 motorist assists, 11 other department assists, and 31 alarm drops
• 70 donated hours
• On 10/15/12 car #1 was involved in an accident while on private property. There was damage to the trunk lid and the cost estimate is $1,349.50. Officer Dave Smith was the driver. The incident violates Section 1.59 and he was put on report by Lt. Darbey. A copy of the letter has been placed in Officer Smith’s file.
• An application was submitted on 10/31/12 for a JAG/LE Grant in the amount of $17,999. The match would be $1,999, for a total of $19,998. The grant is used to schedule additional manpower to areas of high activity.
• Officers that donated time and money for the Halloween patrol were Lt. Darbey, Sgt. Hartman, Ptl. Milne and Ptl. Reppy.
• Thanked the Vienna Neighborhood Watch for their donation of $514 for fingerprinting equipment.
• Have picture of suspect in area burglaries
• Have 7 people working at the airport for Vice Presidential candidate Paul Ryan, who is coming to the airport tonight. The township will be reimbursed for their wages.
Mr. Pegg commented that Ptl. Alex Milne was in the newspaper for his service in the Air Force. Also said that the Trunk and Treat that was held at St. Thomas the Apostle went well. Thanked Officers Hartman and Lombardo for helping. St. Thomas the Apostle gave the township a Certificate of Appreciation.
Zoning – Michele Garman, Zoning Secretary, gave report in the absence of Lance Klinger, Zoning Inspector;
• 1 Permit for addition. Value - $6,500 and Fee was $25
• 2 letters sent regarding signs and trash
• Public Hearing is scheduled for November 29, 2012 at 7:00 p.m. for Section 6 – Signs.
• Work session is scheduled for December 6, 2012.
Road – Mike Penrose, Road Superintendent:
• Furnace was repaired in road building
• Water meter in road building was inspected and yearly calibration was done
• Rogers paving is completed
• Thanks Denis Greenwood and Dave Granelly for handling funeral while Mr. Penrose was on vacation
• Mr. Alberini at the Trumbull County Engineer is working with Mr. Novello on the off-road ditch project
• Dug up rear of fire station due to collapsed tile. Duke Sanitary had snake stuck. Line was re-routed.
• International is ready for snow plowing
• Removed all flags from veteran’s markers at cemetery
• Received 61 points on Swift/Mary Ellen wiring-ditch project. This is the highest points Vienna has received since Mr. Penrose has been superintendent. This is due to the trustees committing a higher percentage of money to the project and the number of cars using the road (1145/day)
• Had 3 funerals
Mr. Pegg inquired about obtaining cold patch through Trumbull County Engineer’s office. Mr. Penrose stated the cost savings was low and it had a lot of debris in it.
Mr. Pegg discussed plans to expand parking on north side of township hall.
Mr. Pegg asked if Mr. Penrose has call-out list compiled for snow plowing. Mr. Penrose said he has contacted all personnel regarding this; however, won’t know what will happen until we have to call them in early morning hours to come out.
Fire – Richard Brannon, Chief (excused) submitted printed report
• In October: 50 total calls, 36 EMS, 5 vehicle accidents, 2 alarm drops for fire, 1 burning complaint, 4 wires/trees down, 4 mutual aid (EMS), 2 mutual aid (fires), 29 transport to area hospitals
• Vehicle Maintenance: Engine 461 – water tank has slight leak, Car 46 – engine noise, chief’s vehicle – slight overheating
• Fire Station Maintenance: roof siren/tornado siren is installed and needs programmed, roof leaking into truck bays under siren housing, parking lot light is out of service. Talking with Ohio Edison about new lights.
• Communications: New pager for station siren and house bells in service.
• Two F.E.M.A. grants submitted for rescue pumper and exhaust removal system
• All S.C.B.A. air bottles are being hydrostatic tested (required)
MOTION: 12-281: Resolved, to hire James Petruzzi and Robert Benson as EMT personnel on a part-time, as-needed basis at the rate of $10.00 per hour to be paid from the Fire/EMS Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-282: Resolved, to approve the changes to the Hazmat Billing that were revised as of October 17, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Citizens in Attendance:
Jim Novello, Smith Stewart: Questioned what type of drainage issue he was having that required the Trumbull County Engineer to need an easement. Mr. Penrose said that he was told by the Trumbull County Engineer that they had contacted Mr. Novello regarding this issue. Mr. Penrose suggested that Mr. Novello contact Randy Smith. Mr. Novello stated he has placed several calls to Mr. Smith, but they have not been returned. Mrs. Brown said the trustees would contact the Trumbull County Engineer regarding this matter.
Mary Swift, Warren-Sharon: (1) Asked about the status of moving the Planet Aid boxes. Mr. Dascenzo has been in contact with the district manager of the company and told them to remove the boxes. The district manager said they would be put on the removal list and it would take 2-3 weeks. (2) Thanked Lt. Darbey for helping her with the utility digging issue on the Swift Drive property. Cautioned that people need to be aware of the public utilities companies and eminent domain issues. (3) Inquired about leaking roof in police building and plans to repair. Mrs. Brown stated that it will be patched this year. (4) Advised that Santa will be at the fire station on December 9, 2012 and John Hinely will be taking pictures. Gave a big thank you to Sgt. Hartman and the Zydick Farm for their part in the Great Pumpkin Giveaway that was held in the school district and benefited the Vienna Food Pantry.
Warren Clower, Buena Vista – Asked that township help with problem on his property on Bonnie Brae regarding dumping. Trustees will take a look at this situation.
Chuck Williams, S. Outer – Was following up on letter from Fowler-Vienna Senior Citizens requesting donation. The Senior Citizens voted at their last meeting not to explore the grants available. Mr. Dascenzo asked what their meetings entailed. Mr. Williams explained their schedule. Mr. Pegg explained that he had attended 2 meetings in October, contacted the Trumbull County Commissioners and Diane Drawl to have the services available explained to the senior citizens, including 211 services.
MOTION: 12-283: Resolved, to donate $600.00 to the Fowler-Vienna Senior Citizens. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – no, DASCENZO – yes, PEGG – yes. Motion carried. Mrs. Brown stated that she voted no due to the amount of the donation.
Trustees Business:
MOTION: 12-284 : Resolved, to renew the Fixed Site Recycling Contract with Geauga-Trumbull Solid Waste Management District effective January 1, 2013 through December 31, 2015. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-285: Resolved, to approve the Geauga-Trumbull Solid Waste Management District’s 15-year Solid Waste Plan. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-286: Resolved, to approve payment to Duke’s Sanitary Service, Inc. in the amount of $1,657.50 for invoice #2620 to be paid out of the Fire/EMS Fund retroactive to October 31, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-287: Resolved, to approve payment to Shelly & Sands in the amount of $4,695.00 for Disbursement #1 for the T.H. 644-Rogers Road Culvert Replacement & Resurfacing to be paid from the Gas Tax Fund retroactive to October 31, 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-288: Resolved, to approve payment to Shelly & Sands in the amount of $13,349.00 for Disbursement #1 for the T.H. 162D Smith Stewart Road Widening & Resurfacing CT850 to be paid from the Gas Tax Fund retroactive to October 31, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-289: Resolved, to approve payment to Ambrosy and Fredericka in the amount of $3,418.21 for invoice #MSA 1168 to be paid from the General Fund retroactive to October 31, 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-290: Resolved, to approve the resignation of Barb Robinson-Iceman effective October 31, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown reminded everyone to vote in tomorrow’s election.
MOTION: 12-291: Resolved, to adjourn to executive session for personnel issues. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session.
Adjourned at 8:35 p.m.
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Regular Meeting October 1, 2012:Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-264: Resolved, the approval of minutes of the September 4, 2012 meeting & September 4, 2012 Public Hearing. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-265: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-266: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-267: Resolved, the August 2012 financial report is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: (1) Note of appreciation from the Vienna Neighborhood Watch to Mike Penrose for installing the American Flag on the new police building. (2) Letter from Patricia May, Secretary of the Vienna & Fowler Senior Citizens, asking the trustees to consider a monetary donation to their group. Mr. Pegg stated that we have donated in the past and he is for this. He also stated that the Senior Citizens should apply for the $5,000 grant from the Trumbull County Commissioners. He stated that we pay tax dollars for this. Rich Dascenzo will contact the Senior Citizens in regards to this. (3) Letter dated 9/11/12 from Dr. Franco returning Gus Birch to light duty.
Zoning – Mrs. Brown read report in the absence of Lance Klinger, Zoning Inspector;
• 1 Permit for frame building & 1 permit issued for pole building. Value - $17,720 and Fee was $72.50
• 3 letters sent: 2 for high grass and 1 for junk car
• Temporary Zoning Hours are posted on sign on front of township hall
Police – Andy Pecchio, Chief:
• In September – Could not report # of calls due to the 911 center going through a transition. 16 traffic accidents, 41 citations, 48 warnings issued, 17 motorist assists, 7 other department assists, and 26 alarm drops
• 66 donated hours
• Training completed: Officer Eggens - mandated Human Trafficking training from the Attorney General’s Officr and Officer Lombardo – taser training from the Sheriff’s office.
• First phase of the computer updates from I.D. Networks has been done; Phase 2 will begin soon.
• Received resignation letters from Lenay Brocious and Ryan Miller.
• From August to September we had 12 breaking & enterings, but only 4 were homes, the rest were sheds and garages. 7 have been arrested. There were 3 “kick-ins” and there is a suspect.
MOTION: 12-268: Resolved, to accept the resignation of Officer Lenay Brocious effective September 30, 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-269: Resolved, to accept the resignation of Officer Ryan Miller effective September 19, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown administered the Oath of Office promoting Brian Darbey to the rank of Lieutenant.
Fire – Richard Brannon, Chief:
• Reported total of 58 calls: 47 EMS, 9 vehicle accident,1 brush fire, 1 Alarm Drop for resident fire, 2 investigations for odor, 1 wire/trees down, 1 EMS mutual aid, 1 fire mutual aid, 1 crash mutual aid and 33 transport to area hospitals
• Vehicle Maintenance: Engine 46 – spring shackles are broke. Have to take to Youngstown but if can’t fix will have to take to Twinsburg. Will advise on update. Engine 461 – Has slight leak in water tank.
• Fire Station Maintenance: Tornado siren is being worked on (control box), roof leaking into truck bays under siren housing.
• Testing air packs and have on rotation schedule. Cascade air bottles will need tested as of 1/1/2013.
• Pagers are still on order
• Received letter of resignation from Cathy Macchione.
• 911 dedication article was in the Ohio Township Association Magazine.
MOTION: 12-270: Resolved, to accept the resignation of Cathy Macchione effective May 14, 2012 . Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-271: Resolved, to approve payment to Warren Fire Equipment, Inc., in the amount of $768.10 for invoice #0581995-IN for annual bench testing of air packs for fire department to be paid from the Fire/EMS Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Dascenzo stated drains in front of the fire station should be serviced by Duke’s.
Road – Mike Penrose, Road Superintendent:
• Hydraulic hose blew on Truck 10 (1998 GMC)
• Received call back from Greg Alberini at the Trumbull County Engineer’s office about crack sealing on Smith Stewart. He will call in the spring.
• Smith Stewart D, Issue I started September 10, 2012
• Had several repairs on police cars
• Called Duke’s regarding plugged pipe on Bonnie Brae
• Checked water meters with Water Department at township hall and police department
• Received Issue I estimate for 2013 for Swift. Project will need amended to add a turnaround at the end of Mary Ellen
• Ditch grade laser quite working. Sent in for repair, but was told it was too old. A new one will need to be purchased.
• Repaired several pipes on Maple. Yankovich complaint was problem with private property.
• Met with Marty Patrick at the Trumbull County Engineer’s office. No crack sealing until next year.
• Milled Rogers by BOCA Construction and hope to pave this Wednesday.
• Had 2 funerals
•
MOTION: 12-272: Resolved, to change Rex Rager’s employment status from full-time to part-time, as needed, at the rate of $12.50 per hour with no benefits effective October 12, 2012. Moved by DASCENZO, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Anzur will inform Mr. Rager of this change in writing.
Citizens in Attendance:
Valerie Novello, Smith Stewart: Questioned what the cords on the roads were for. They are for seismic testing.
Pam Klinger, Warren-Sharon: Advised of the following events (1) Vienna Historical Society’s Cemetery Walk is Saturday and Sunday, October 6th and 7th from 2-5 p.m. (2) Chili Cook Off at Fire Station October 8th at 5:30 p.m.
Michele Garman, Youngstown-Kingsville: Questioned if the township had a gas aggregate with Dominion. Was advised that this is through the county and she should contact them.
Jim Novello, Smith Stewart: Heard rumor about Consol Energy drilling. Trustees stated that there was an article in the paper regarding this. They have stopped their plans at this time.
Jack Brown, Niles-Vienna: Inquired about status of money involved in lawsuit. The money is still in escrow because it has not cleared probate yet.
Linda McCullough, Warren-Sharon: Asked what does “as needed” mean in regards to Rex Rager’s status change. Mrs. Brown said that he will be called when he is needed. She also explained that we have several other employees on this same status.
Tarin Brown, Ridge Road: Asked if there was a full-time replacement planned for Rex Rager’s old full-time position. Mrs. Brown stated that at this time there wasn’t.
Phil Otte, Sodom-Hutchings: Asked what happens when Mike Penrose is not available. Mrs. Brown stated that the other employees would be called to handle things.
Trustees Business:
MOTION: 12-273: Resolved, to amend Motion #12-251 from September 4, 2012 to Zoning Board of Appeals Alternate. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-274: Resolved, to approve payment to JPS Consulting, Inc., in the amount of $935.00 for invoice #201209004 for work done on police computers to be paid from the Police Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-275: Resolved, to approve the transfer of $56,083.56 from the General Fund to the Cemetery Fund for the check that was received by BP per the ALOV agreement. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown reminded all about the Trunk-or-Treat being held at St. Thomas the Apostle on Saturday, October 27, 2012.
Mrs. Brown said that the trustees, fiscal officer and department heads have received a rough draft of the new policy and procedures manual and have asked for their input and comments.
Mr. Dascenzo has prepared the thank you letters for the summer concert contributors and will be mailing this week.
The police and fire/EMS personnel will be passing out candy on Halloween while out patrolling.
MOTION: 12-276: Resolved, to adjourn at 7:52. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Special Meeting September 4, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
Proposed zoning amendments to Section 6.1 and 6:8, including Outdoor Advertising, were presented.
MOTION: 12-246: Resolved, to approve zoning amendments to Section 6.1 (B) as follows: Commercial Advertising signs are permitted in Commercial Districts C-1, C-2, C-3, and Industrial Districts. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEG – yes. Motion carried
Sent proposed zoning amendments to Section 6.8 back to the Zoning Commission for clarifications.
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Regular Meeting September 4, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-247: Resolved, the approval of the August 6, 2012 meeting. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-248: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-249: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-250: Resolved, the July 2012 financial report is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: Copy of letter sent to Anthony M. Urankar, District Deputy Director of District 4, from Marianne Nethers, King Grave Road stating her concern about the lack of lighting at the off/on ramps from Route 11 to King Graves Road.
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• 1 Permit issued in August. Value - $34,525 and Fee was $95
• Nuisance issue with Parcel ID #16-083800 has been resolved
•
MOTION: 12-251: Resolved, to appoint Ramon Koches to the Zoning Board of Appeals to fill the vacancy due to the resignation of Virginia Brothers. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief:
• In August - Reported 422 calls; 25 traffic accidents, 34 citations, 28 warnings issued, 21 motorists assists, 16 other department assists, and 29 alarm drops.
• 86 donated hours
• On July 27th purchased the two (2) AR-15 rifles from SSK Industries from the Drug Fund. These will not be put in the police cars until all officers have be qualified on them. Was unable to sell the two (2) sub-guns due to Form 5 that is required by the A.T.F. The form has been filled out and sent to A.T.F. We should be able to sell them after the form clears in approximately 30 days.
• A suspect has been arrested in the Lakewood Drive burglary and a warrant has been filed for the other defendant. The U.S. Marshall is looking this defendant along with us.
• A warrant was filed for the suspects in the Warner Road burglary and some of the stolen property has been located. All of the suspects have long police records and are not from Vienna.
• In July, Officer Theresa Hartman has successfully completed training that was held at OPOTA in Richfield, Ohio to instruct the D.A.R.E. curriculum.
• The new computers are up and running. These were required due to the old ones being damaged by a lightning strike. Thank you to the trustees.
MOTION: 12-252: Resolved, to accept the resignation of Officer John Bizub effective August 31, 2012 and Officer Stephanie Uber effective September 6, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Fire – Richard Brannon, Chief:
• Reported total of 71 calls: 47 EMS, 10 vehicle accident, 1 vehicle fires, 4 burning complaints (2 from behind Cortland Banks. Issued 1 verbal warning, 1 written warning and notified EPA), 1 service call, 1 check welfare of residents, 4 mutual EMS aids, 3 fire mutual aids, and 44 transport to area hospitals
• Fire Station Maintenance: New coded locks for man doors have been installed, Roof siren/Tornado siren is being worked on, box was ordered and everything is squared away.
• Spoke with Youngstown Radio regarding button for chief’s car to activate tornado siren.
• Regarding pagers: all are not narrow banding (must be completed by January 2013). 2 pagers at station and 1 in bunk room are not working right. Would like to pull pager off truck bay and put in a new one.
• Two (2) F.E.M.A. grants were submitted for rescue pumper and exhaust removal system.
• Chief Brannon will be attending the 2 hour required safety training for the Bureau of Workers’ Compensation on September 19, 2012. The cost is $40.
• July and August EMS billings were sent in.
• Requests for run reports by lawyers were done and mailed September 4th.
MOTION: 12-253: Resolved, to hire Derrick Hollinger as a part-time, as-needed EMT at the rate of $9.00 per hour to be paid from the Fire/EMS Fund effective September 4, 2012. He has completed all required Trumbull County protocol. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-254: Resolved, to reclassify Brian Penick to paramedic at the rate of $10.00 per hour upon completion of the paramedic class and all required Trumbull County protocol effective August 28, 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-255: Resolved, that Fire Chief, Rich Brannon receive the EMS Chief salary for the month of September 2012. Moved by DASCENZO, seconded by PEGG.
Discussion: Fiscal Officer asked if Chief Brannon would received this instead of EMS Chief, Gus Birch and the response was yes.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Road – Mike Penrose, Road Superintendent:
• Cold mixed holes
• Roadside mowing
• Hauled desk from airport to police station
• Had township hall furnace blower motor fixed
• Backhoe was repaired by Southeastern Equipment
• Assisted fire department with crash at route 82 and Sodom-Hutchings
• Roadside mowing
• Patched berm at Smith Stewart and Pleasant Valley
• Installed 180 feet of pipe and 2 catch basins
• Flushed pipe at Maple Drive with Dukes Sanitary
• Installed cemetery foundations
• Had 1 funeral
• Regarding cemetery vandalism: Had conversation with Lauren Worona regarding plan to secure the cemetery after dark. Completed undedicated roads for total of $8700.00
Mrs. Brown talked to Don Barzak regarding paving. He stated that paving should start on Smith Stewart next week and then the other projects should follow.
Mr. Pegg stated that the house east of him needed all pipes replaced. He also cautioned to be aware of a pole that was sheared in front of 3820 Smith Stewart. He and Mrs. Brown have been in contact with Ohio Edison to have this taken down.
Citizens in Attendance:
Bill Hagood, South Outer: Thanked Mike Penrose and crew for the repairs that were done to the township hall parking lot.
Mary Swift, Warren-Sharon: Advised of the following events (1) Neighbor Watch meeting on October 11, 2012, with a representative from the Better Business Bureau, (2) October 8, 2012 Chili Cook Off at Fire Station, (3) For Make-A-Difference Day on October 21, 2012, intend to make soup, sandwiches and treats for seniors, the names of which will be taken from the list provided by Chief Pecchio.
Trustees Business:
Mrs. Brown thanked Rich Dascenzo and Dee Barrick for the Vienna Summer Concert. She also thanked Pam, Lance & Jake Klinger, the fire department, police department, Linda McCullough, area churches and other organizations for their help and participation at this year’s Home Day. Stated there would be a meeting Thursday, September 6th at 7:00 p.m. in the township hall regarding Home Day.
MOTION: 12-256: Resolved, to approve payment to JPS Consulting, Inc. in the amount of $1,020.00 for invoice #201208001 for services to computers in the police department after lightning strike to be paid from the Police Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-257: Resolved, to approve payment to Southwestern Equipment Co., Inc. in the amount of $1,191.95 for invoice #S17420 for repairs to the backhoe to be paid from the Motor Vehicle Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-258: Resolved, to approve payment to D & T.P.M in the amount of $1,597.31 for repairs to the International to be paid from the Gas Tax Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-259: Resolved, to approve the Rate Resolutions for calendar year 2013 as presented by the Trumbull County Auditor. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-260: Resolved, to approve entering into a Memorandum of Understanding with the Trumbull County Engineer for the RUMA Coordinator at an annual salary of $87,190.74 of which 50% would be paid by the Trumbull County Engineer and 50% would be paid by the participating Townships, with Vienna’s share being $1,743.81 annual. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-261: Resolved, to (1) Approve the Judgment Entry and Permanent Injunction and authorizes the additional legal counsel to sign the same on behalf of them and the Zoning Inspector, (2) authorize the Fiscal Officer to expend the necessary funds to pay that portion of the court costs that have been apportioned to them and the Zoning Inspector upon the submission of a cost bill from the Clerk of Courts, (3) the Board finds and determines that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board resulted in such formal action were in meetings open to the public, in compliance with all legal requirements, including R.C. § 121.22. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown stated that this will bring Ms. George in compliance with Vienna Township Zoning Regulations.
MOTION: 12-262: Resolved, to approve Trick-or-Trick hours for Wednesday, October 31, 2012 from 6:00 p.m. – 8:00 p.m. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Dascenzo presented the following items: (1) St. Thomas the Apostle church will be holding a Trunk or Treat on ?????? for township kids. They are distributing flyers with more information. (2) On Tuesday, September 11, 2012, there will be a 911 Memorial Service at 6:30 p.m. at the Fire Station. (3) Read letter from Rich Baglier, Vienna, that appeared in the Youngstown Vindicator, commending Chief Pecchio and the entire police department for their rapid response, efficiency and professionalism when his home was broken into on July 2, 2012.
MOTION: 12-263: Resolved, to adjourn at 7:45. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting August 6, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION: 12-236: Resolved, the approval of the July 2, 2012 regular meeting and the July 16, 2012 Special Meeting. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-237: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-238: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-239: Resolved, the June 2012 financial report is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: (1) Received a letter from Virginia Brothers stating her resignation as an alternate from Vienna Zoning as of August 1st, due to family matters. The trustees are seeking letters of interest from residents to fill the remainder of the term. (2) Received a correspondence from Guardianship & Protective Services Inc. concerning their guardianship for the estate of Rose Panko. Ms. Panko is the owner of the property at 922 Youngstown-Kingsville Road. Efforts were made to change the locks and secure access to Ms. Panko’s former residence in September of 2011. Someone had gained unauthorized access to the structure. The property has been boarded and the rear entrance locked. Their office would like to work with Vienna Township to have the home assessed in the hopes that it may be condemned. The letter was signed, Joshua M. Garris.
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• 5 permits in July. Value - $11,305.00; Fees - $95.00
• 4 letters sent for zoning issues
• Request that Parcel ID #16-083800 be declared a nuisance due to tall grass.
MOTION: 12-240: Resolved, to that Parcel ID #16-083800 be declared a nuisance due to tall grass. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief:
• In July - Reported 422 calls; 25 traffic accidents, 34 citations, 28 warnings issued, 21 motorists assists, 16 other department assists, and 29 alarm drops.
• 86 donated hours
• On July 27, 2012 purchased two AR-15 rifles at $1,600.00 with costs covered by the drug fund, money that has been received from drug cases. Eventually, the shotguns in the cars will be replaced by AR-15 Rifles. They will not be put into the cars until all officers have qualifications.
Vienna Township Board of Trustees
Regular Meeting
Monday, August 6, 2012, Town Hall – 7:00 p.m.
• Was unable to complete the sale of two (2) 9mm Sub Guns for $300.00 each to Frank Hoagland, Mingo Junction, OH, due to a Form 5 that the A.T.F. needs. The form has been sent out to A.T.F. and the sale will proceed in about thirty (30) days.
• The police department had two burglaries reported. One at 15 Lakewood Dr. and the other at Warner Road. One suspect has been arrested for the Lakewood Dr. case. One Justin Schilling is in county jail. A warrant for the other defendant has been filed, and Vienna Police along with the US Marshal are looking for him. On the Warner Road case, some of the property has been found. All of the suspects have a long police record and are not from Vienna.
• On July 27, 2012 Officer Theresa Hartman successfully completed training to instruct the D.A.R.E. curriculum.
• The two laptop computers and server which replaced computer equipment that was struck by lightening at the new police station, are up and running. Computer training went well, with everyone showing up.
• Thanked Mary Swift, Ms. Novello and Mr. Penrose for painting they had done at the police station.
Fire – Richard Brannon, Chief:
• Reported total of 69 calls: 33 EMS, 11 vehicle accident, 4 alarm drops, 1 brush fire, 0 vehicle fires, 2 burning complaints, 1 service call, 3 investigations, 5 wires/trees down, 0 public assist to resident, 1 hazmat call, 0 mutual EMS aids, 4 fire mutual aids, 4 crash vehicle mutual aids and 27 transport to area hospitals
• Vehicle Maintenance: Rescue 46 – no problems, Engine 461 – water tank leak, Car 46 – engine noise & no air conditioner, Brush 46 - new nozzle for hose reel purchased
• Fire Station Maintenance: Roof siren/tornado siren is being worked on, New coded locks installed on fire station doors, service contract for station back-up generator taken care of
• Narrow banding to be completed by January 2013.
• Radio for chief’s car is being programmed.
• Ordered four new pairs of bunker suspenders.
• Two F.E.M.A Grants were submitted for rescue pumper and exhaust removal system.
Road – Mike Penrose, Road Superintendent:
• Removed no parking sign from the police station
• Trimmed trees in the cemetery
• several police cars were repaired
• Repaired pipe on Creekside Blvd.
• Repaired driveway approach – Centennial Dr.
• Repaired pipes on Smith Stewart and Maple Dr., All of the pipes need replaced
• Patched town hall catch basin with blacktop
• Sent paperwork to the engineer’s office for Smith Stewart “D”
• Sealed cracks on Pin Oak Dr.
• Received permission to proceed for paving of Smith Stewart Rd. from Warner Rd. to Sodom Rd. and paving of Rogers Road. Work will begin at the end of the month.
• Washed gazebo and hosed off all walkways
• Installed outside flagpole at the police station
• Mileage: 291 total, 126 police, 143 road, 22 town hall (parts)
• Requested permission to get a price from the engineer’s office to crack and seal Smith C”
MOTION: 12-241: Resolved, to contact the engineer‘s office to get a price for crack and seal on Smith Stewart Road. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Phil Pegg mentioned a meeting at the engineer’s office where options were presented for the widening of Swift, Mackey and Roy.
Citizens in Attendance:
Bill Hagood, South Outer – Mentioned that on July 21st an articled appeared in the Youngstown Vindicator “ Police Did Their Job Well.” It stated how professional our police department was in handling protesters on July 16th at the injection well sight.
Mary Swift, Warren-Sharon – The postal service has resigned their lease. We will have the post office at least another five years. The post office parking lot will also be fixed once the road in front is done. Neighborhood Watch will meet Monday, the speaker will be Joe the Coupon Guy.
Jim Novello, Smith Stewart – Questioned if the check for the tire grant came yet. The trustees responded that it has not.
Trustees Business:
Mrs. Brown announced that there was a Home Day Meeting tomorrow at the town hall. The annual Home Day will be August 25, with the parade at 11:00 a.m.. Food and entertainment from noon to 4:00 p.m. at the gazebo.
MOTION: 12-242: Resolved, to approve retroactively that the $1,6000.00 spent to purchase the two AR-15 rifles for the police department, be placed from the drug fund into the general fund for the purchase. Moved by DASCEZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-243: Resolved, to approve that the fire chief’s inspection of 922 and 926 Youngstown Kingsville Road, be turned over to the health board. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-244: Resolved, to approve that the September meeting be rescheduled for 7:00 p.m. September 4, 2012 due to Labor Day, with a special meeting for a zone change hearing at 6:30 p.m. on signs. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Dascenzo stated that for the summer concert schedule there were two down and three to go. He hoped to see everyone there.
MOTION: 12-245: Resolved, to adjourn at 7:32 p.m. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes,
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Special Meeting July 16, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
Other Present: Lance Klinger, Linda McCullough
MOTION: 12-230: Resolved, to approve the Alternate Tax Budget for 2013 as presented by the fiscal officer. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-231: Resolved, to approve invoice to Jenson Lock $1,534.00 for locks at fire station. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-232: Resolved, to approve invoice to Allied Waste for $2,080.00 from clean up day. Moved by DASCENZO, seconded by PEGG
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-233: Resolved, to approve the transfer of $22,500.00 from the General Fund to the Police Fund to pay expenses. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-234: Resolved, to approve the purchase of police computer equipment from Dell up to $7,500.00 to be paid from the Police Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg will follow up with the Trumbull County Engineer regarding the costs of paying roads and widening to 18”.
MOTION: 12-235: Resolved, to adjourn at 7:50 p.m. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting July 2, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-211: Resolved, the approval of the June 4, 2012 meeting with corrections. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-212: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-213: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-214: Resolved, the May 2012 financial report is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: None
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• 4 permits in June. Value - $64,880.00; Fees - $171.50
• 16 letters sent for zoning issues, all have been resolved
• 4 of the 5 properties submitted to the Trumbull County Sheriffs’ Office have been mowed
• Request that Parcel ID #16-127090 be inspected by the fire chief for habitability
• Stated that vendor signs on private property for work done on that property are only allowed for 30 days. After the 30 days the landowner will get a letter from the zoning inspector.
MOTION: 12-215: Resolved, to that Parcel ID #16-127090 be inspected by the fire chief for habitability. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief:
• In June - Reported 400 calls; 9 traffic accidents, 37 citations, 73 warnings issued, 29 motorists assists, 20 other department assists, and 37 alarm drops.
• 54 donated hours
• Thanked the Supervisor Darbey, Officer Kay, Officer Drennen, Officer Sheehy, Officer Bizub, Officer Lombardo for their professionalism at the recent shooting. Also thanked the Vienna Fire Department, Brookfield Police & Fire Departments, Liberty Police Department and the Trumbull County Sheriff for their help. Over 51 pieces of evidence was retrieved.
• Reported that four 4-wheelers were stolen in the last 2 weeks. The Neighborhood Watch has been advised. There are suspects and this is being worked on.
• Would like permission to sell two (2) 9mm Sub Guns for $300.00 each to Frank Hoogland, Mingo Junction, OH. He is a licensed FFL dealer who has been approved by the A.T.F. These guns can only be sold to a Class 3 Dealer with an FFL licensed due to the manner in which they were originally purchased. This money will go towards the purchase of two (2) AR3s.
MOTION: 12-216: Resolved, to sell/transfer two (2) 9mm sub guns for $300.00 each to Frank Hoogland, Mingo Junction, OH, who is a licensed FFL, Class 3 Dealer approved by the A.T.F. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Fire – Richard Brannon, Chief:
• Reported total of 59 calls: 27 EMS, 7 vehicle accident, 1 brush fire, 2 vehicle fires, 2 burning complaints, 3 investigations, 2 wires/trees down, 1 public assist to resident, 1 hazmat call, 8 mutual EMS aids, 3 fire mutual aids, 1 crash vehicle mutual aids and 30 transport to area hospitals
• Vehicle Maintenance: Rescue 46 – start switch fixed, Engine 461 – water tank leak temporarily fixed, Car 46 – engine noise & no air conditioner
• Fire Station Maintenance: Started getting bids for work at station, ordered new coded locks for man doors
• Ordering another c.o. detector this month
• Working on F.E.M.A. grant for new truck (cap is $375,000)
• Fireworks permitted for July 4, 2012 submitted by Timberline Farms on Sodom-Hutchings. All paperwork is in order and due to dry conditions, fire chief will check conditions on that day.
Requested a motion to purchase 1999 Chevy Tahoe from Howland Township
• Requested an executive session after regular meeting
MOTION: 12-217: Resolved, to purchase a 1999 Chevy Tahoe for $2,500.00 from Howland Township for use by the fire chief. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Road – Mike Penrose, Road Superintendent:
• Had 2 funerals
• Patched holes
• Roadside mowing
• Completed undedicated roads for total of $8700.00
• Repaired driveway approach – Glenwood Ave
• Planted grass on Walls Lake from pipe job that was finished in the fall
• Replaced catch basin at the township hall parking lot. Still have to blacktop
• Replaced stop sign on Mary Ellen
• Simplicity mower sent to shop. It won’t stay running
• Repaired toilet in township hall
• Installed Blind/Deaf Child signs on Mackey
• Sold one 4-grave plot
• Finished adding dirt to Rogers pipe job
• All paperwork has been submitted for the tire grant from clean-up day. No check received yet.
Mr. Pegg asked how many miles were driven on the pickup truck in the last month. Mr. Penrose said they don’t keep track of that. Mr. Pegg asked them to start doing so. Asked when was the last time the Gazebo was pressure washed? Mr. Penrose stated that is has been awhile because there is no water source at the gazebo to do so. Chief Brannon said that they could bring water over on a vehicle. Mr. Pegg asked that this be scheduled soon.
Citizens in Attendance:
Sue Evans, Smith Stewart – Vienna United Methodist Church would like to use the gazebo for an event on August 4, 2012 from 1-4 p.m. She is to get with Mike Penrose to check schedule. Also asked what and when is Viennastock. It is August 4, 2012 and starts at 4:00 p.m. at Strossmeyers. Also asked stated that the “bump ahead” sign at Smith Stewart and 193 is not enough warning.
Valerie Novello, Smith Stewart – Asked Chief Brannon for clarification on rumor regarding tower “B”. Chief Brannon answered that he has nothing definite regarding this.
Bill Hagood, South Outer – Asked about the parking on the north side of township hall. A “No Parking” sign is there and it either needs to be enforced or the sign removed. Chief Pecchio will look into this.
Jim Novello, Smith Stewart – Asked Chief Pecchio if we could get a better price for the 2 sub guns if we would sell to a dealer. Chief Pecchio said probably, but no one wants them because they are the WWII Egyptians.
Mary Swift, Warren-Sharon – No Neighborhood Watch meeting in July. Received a $500.00 Beautification Grant from the Trumbull 100 that will be used at the Police building. Questioned the weight limit on Warren-Sharon. Questioned if the Kleese property was zoned commercial? It is not.
Tarin Brown, Ridge – Pony League boys (13-14 yr. olds.) are in tournament game July 3, 2012 at 6:00 p.m. Location is 310 Sheridan Road, Poland, Ohio. Team is sponsored by Tri-City and they would like community members to come in support.
Trumbull County Engineer, Randy Smith and Don Barzak spoke about the oil & gas lease. The Port Authority has asked for the engineers’ office to become involved and they want to make sure that the townships are involved. They opened the floor for questions.
Roseann Kennedy, Sodom-Hutchings – Asked if there was any plan to pave Sodom-Hutchings between Warren-Sharon and 82.
Darrell Franks, Warren-Sharon – Asked when they are paving Warren-Sharon by Ridge Road.
Gerald Rassega, Swift – Suggested the engineers’ office ride on Warren-Sharon to see bad areas.
Don Barzak asked that each call him direct regarding these issues.
Jack Brown, Niles-Vienna – Asked if they plan to do anything about the dangerous bend on Niles-Vienna. Don Barzak said they would do a check on this and get back to the township.
Bill Hagood, South-Outer – Commended Randy Smith and Don Barzak for their work and their helpfulness in dealing with the townships.
MOTION: 12-218: Resolved, to commit to participate with the hiring of the oil and gas administrator. . Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-219: Resolved, to adopt the Road Use Maintenance Agreement (RUMA) template as presented by the Trumbull County Engineer’s office and all future addendums and modifications to the agreement. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Trustees Business:
MOTION: 12-220: Resolved, to approve payment to Youngstown Radio Service, in the amount of $2,040.00 for invoice #12254 for equipment for police chargers, VIN#**0000. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-221: Resolved, to approve payment to Youngstown Radio Service, in the amount of $2,242.88 for invoice #12255 for equipment for police chargers, VIN#**9999. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-222: Resolved, to approve payment to Goodyear Auto Service Center, in the amount of $807.41 for invoice #114878 for repairs to police unit #44. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-223: Resolved, to approve the renewal contract with Medicount Management Inc. for EMS billing services. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-224: Resolved, to approve the renewal of the property and liability insurance through OTARMA and the payment to OTARMA for $26,639.00 for this insurance. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-225: Resolved, to renew the health insurance for medical, dental, vision and life with Anthem for full-time employees. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-226: Resolved, to approve a 60-day, unpaid personal leave of absence for Officer Sheldon Phillips. Moved by BROWN, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown attended the tax abatement hearing.
Chief Pecchio asked about the trustees to again consider a drug testing program.
Vicki Anzur, Fiscal Officer, thanked Brian Stidham, Mathews Treasurer, for information received regarding discounts to the Workers Compensation Program.
Mr. Dascenzo gave the summer concert schedule: July 29th – Borderline, August 5th – Don Richards, August 12th – Raising Change, August 19th – Rudy & the Professionals, August 26th – Take Two. All concerts will be held on the township green at the gazebo and are free to the public. Copper Penney Lodge will be selling refreshments and have graciously offered the use of their restrooms during the concerts. Any organization that would like to sell non-food or non-drink items on should contact Rich Dascenzo.
MOTION: 12-227: Resolved, to hire Anastasia Cowger and Jacqueline Dick as medics on a part-time, as needed basis at the rate of $10.00 per hour and Raymond Manofsky as a basic on a part-time, as needed basis at the rate of $9.00 per hour. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-228: Resolved, to adjourn to executive session at 7:58 p.m. with no action to be taken. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session at 8:24 p.m.
MOTION: 12-229: Resolved, to adjourn at 8:25 p.m. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting June 4, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-201: Resolved, the approval of the May 7, 2012 meeting and public hearing minutes has presented.
Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-202: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-203: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-204: Resolved, the April 2012 financial report is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: None
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• 2 Additions in May. Value - $13,734.00; Fees - $57.50
• Sent 8 letters regarding zoning issues
• Would like to attend planning and zoning workshop in Mentor, Ohio on June 22, 2012. Cost is $50.00.
MOTION: 12-205: Resolved, to approve Lance Klinger to attend the planning and zoning workshop in Mentor, Ohio on June 22, 2012 at a cost of $50.00 plus travel costs. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-206: Resolved, to declare 24 properties nuisance for high grass to be mowed by the Trumbull County Sheriff’s Department. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief:
• In May - Reported 441 calls; 49 traffic citations, 86 warnings issued, 17 motorists assists, 24 other department assists, 6 traffic accidents and 22 alarm drops.
• One new police cars is on the road and the other will be in a day or two.
• Started Step Grant that will give us 2 officers working traffic. This is paid by the State of Ohio and will cover approx. 400 hours.
• Received free laptop for police car. Will have 2 more in the other cars soon. Calls will be received on the laptops in the car first and then on the radios.
• 189 donated hours for May.
• Chief Pecchio thanked the board of trustees, Jeff Dreves and the public for the new police building.
• Recommended that Officer Bizub be given 1 day off without pay for the accident he had while on duty. Chief Pecchio said that Officer Bizub was cited.
Ms Brown thanked Chief Pecchio for the hours of hard work that he has put into the new police building.
Fire – Richard Brannon, Chief:
• Reported total of 52 calls: 31 EMS, 1 vehicle accident, 1 brush fire, 1 burning complaint, 3 investigations, 3 wires/trees down, 1 public assist to resident, 1 hazmat call, 5 mutual EMS aids, 2 fire mutual aids, 1 crash vehicle mutual aids and 25 transport to area hospitals
• Restated that department received email in April from New York regarding interest of pictures from 911 memorial service for the 911 museum scrapbook. John Hinely will be designated as professional photographer of these pictures.
• Attending grant writing seminar June 6, 2012 at 7:00 p.m. in Howland.
• Ladies watch was found when the can trailer was dumped last week. Please contact Rich Brannon to claim.
Mrs. Brown inquired about the siren repair and Chief Brannon stated that it is slowly progressing.
Mr. Dascenzo talked with a representative from the Ohio Township Association (OTA) regarding doing a story on Vienna for their magazine.
Road – Mike Penrose, Road Superintendent:
• Had 5 funerals
• Patched holes
• Clean up day went well
• Assisted EPA with fuel spill May 10th & 11th on Smith Stewart
• Contacted Engineer’s office regarding separate bid for Rogers
• Finished tire grant and submitted
• Ordered 2 “Blind/Deaf Child” signs for Mackey
• Replaced vandalized STOP sign at Karen Oval and Smith Stewart
• Sealed benches at Gazebo & Cemetery
• Raised drains at Gazebo
• Repairs to a couple of the lawn mowers
• Requested $2,800 to finish undedicated roads
MOTION: 12-207: Resolved, to spend approximately $2,800 to gravel the rest of the undedicated roads. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Citizens in Attendance:
Richard Miller, Coal – (1) Asked what a dedicated road is. Mr. Pegg stated the Ohio Revised Code allows the township to do minimal work to protect our safety services. (2) Asked how a residential road is defined and who dictates speed limit. Mr. Penrose explained that the length and width of a road determines these things. (3) Asked why the speed limit on Coal increased from 25 mph to 35 mph. Mr. Penrose stated that it was always 35 mph.
Jim Novello, Smith Stewart – (1) Asked if the cost sheet that was provided at tonight’s meeting for the new police building was up to date. Mrs. Brown stated it was current as of 6/4/12. (2) Asked if the Health Department had approved the septic prior to the purchase of the police building. Mrs. Brown said they had and that they had waived the fees. (3) Asked if any decision had been made regarding the house in front of the police building. Mrs. Brown state that no decision has been made at this time.
Linda McCullough, Warren-Sharon – Questioned where the money would be going from the gas lease. Mrs. Brown stated that it will be deposited into the General Fund and then a motion would be paid to transfer it to the Cemetery Fund for repairs.
Jack Brown, Niles-Vienna – Asked if the pump in the cemetery can be repaired or replaced. Stated that when the 4H was putting flags at the gravesites, a youth came into contact with poison ivy and there was no way to rinse the youth off.
Trustees Business:
MOTION: 12-208: Resolved, that Officer John Bizub was placed on suspension without pay June 4, 2012 regarding the accident in the cruiser while on duty May 4, 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-209: Resolved, to sign the Memorandum of Understanding with the Trumbull County Engineer’s office (Eastgate) for Smith Stewart “D” and Rogers at a cost of $105,536.00. Moved by PEGG, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg explained that the oil and gas drilling projects are making the cost of asphalt go up, which is increasing the cost for all regarding pavement projects. We can only afford to do 1 road in addition to Smith Stewart “D” and Rogers is the worst. The other roads to be paved would probably fall in this order: Mackey, Roy, Swift and Bonnie Brae.
Mrs. Brown commented on the recent meeting at Yankee Lake regarding oil & gas well industries. Stated that township is trying to gather as much information as possible and are trying to attend all meetings regarding this issue.
Mrs. Brown nominated Jeff Jardine, Bob Boyd, and Bob Bennett for Red Cross Heroes. Banquet will be held on June 14, 2012 at the Hummer Building in Austintown, Ohio. She is asking for donations from area businesses and individuals to pay for a table so that our fire department personnel can also attend. The table costs $400.00
Mr. Pegg had the following items: (1) With Norton Tire closing we should be looking for a new business for purchasing through the state purchasing program. Mr. Penrose stated that we are already using Goodyear in Liberty. (2) Was approached by Braggs Auto to start doing some of the oil changes, except on the new vehicles that are covered by warranties. (3) Congratulated the Mathews Girl Softball Team for being the state runner-ups. There will be a celebration at Mathews High School Friday, June 8, 2012.
Mr. Dascenzo had the following items: (1) Summer Concert Series has received donations for about 4 bands this summer. These should begin towards the end of July. (2) Trip to Georgia regarding air base station’s impact on towns was very interesting.
MOTION: 12-210: Resolved, to adjourn at 7:58 p.m. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting May 7, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-187: Resolved, the approval of the April 2, 2012 and April 28, 2012 corrections.
Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-188: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-189: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-190: Resolved, the March 2012 financial report is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: None
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• 2 permits issue in April. Value - $127,200; Fees - $334.00
• Sent 4 letters regarding zoning issues
• Attended Erosion Workshop on April 18, 2012 by Trumbull County Soil & Water
Police – Andy Pecchio, Chief:
• Reported 418 calls; 30 traffic citations, 63warnings issued, 33 motorists assists, 214 other department assists, 8 traffic accidents and 22 alarm drops.
• 2 juveniles have been arrested for breaking and entering of a number of cars at the Midway Park. Some property was recovered. Commended Officer Lombardo, new Officer Mohler and Officer Kay, who assisted in the investigation.
• New police cars should be on the road no later than May 31, 2012.
• Will participate, along with the Vienna Fire department and other police department, in a Mock Active Shooter Situation at Mathews High School. The school is sending a notice home to parents prior so parents aren’t worried.
• Will be operating out of the new police station by May 31, 2012
Mr. Dascenzo received a phone call from Ernie Norton thanking Chief Pecchio for his assistance.
Fire – Richard Brannon, Chief:
• Reported total of 47 calls: 24 EMS, 1 vehicle accident, 1 reported fire, but was cancelled, 1 brush fire, 1 burning complaint, 2 service complaints, 1 welfare check on resident, 2 investigations, 4 mutual EMS aids, 5 fire mutual aids, 1 motor vehicle mutual aids and 27 transport to area hospitals
• Roof Siren repair is progressing.
• Inspected 316 Youngstown-Kingsville (the block building apartment) - was not secured, in deplorable condition and smelling of mold. Found to be unfit for human habitation.
• Inspected 362 Niles-Vienna – house was secured, but missing shingles and chimney was damaged. The apartment next to the house (no address for this) was not secured. There was no electric, had been trashed and presented an electrical hazard. Found the apartment to be unfit for human habitation.Inspected 936 Scoville North – Property was secured. House next to junk yard is a hazard due to heaving vegetation. Recommend that Trumbull County Health Department look into this.
Mrs. Brown stated that the Health Department will not look into this since the property is secured. Instructed Zoning Inspector to send letter to home owner
MOTION: 12-191: Resolved, to have the Trumbull County Health Department declare the apartment building at 316 Youngstown-Kingsville unfit for human habitation. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-192: Resolved, to have the Trumbull County Health Department declare the apartment building at 362 Niles-Vienna unfit for human habitation. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg asked who owned the tornado siren on Sodom-Hutchings by Turkey Run. Chief Brannon stated that Vienna Township owns them and 911 runs them. The EMA had received a grant and each township received 1 siren. The township calls the EMA when there is a problem and the township is billed. Chief Brannon also stated that there is a tornado siren at the Youngstown Air Base that is always working. Mr. Pegg discussed adding additional tornado sirens in the township.
Road – Mike Penrose, Road Superintendent:
• Had 5 funerals
• International dump has been repaired
• Received funding information for tire grant.
• Reminder that Township clean up day is Saturday, May 19, 2012 from 7:00 a.m. to 2:00 p.m.
• Removed old fence and debris at police building and will plant new grass
• Lights have been installed in garage
• Contacting Eastgate for traffic count on Swift
• Will wait to sign the salt purchase contract this July. Don’t think we will need to purchase salt this year
• Reported that employees of Delphi cleaned up garbage at Aeropark and Vienna Parkway. 60 bags were filled. Trustees will send thank you.
• Was notified by Trumbull County Engineer that it would cost $105,536.00 for Rogers, Mackey & Roy
• Smith Stewart “D” bid is $142,512.oo with the township’s share being $44,178.00
• Requested that the fertilizing at the gazebo be stopped until further notice
• Requested that we purchase a John Deere Zero turn mower from Cope through state purchasing for $4,039.00
• Asked if we are purchasing gravel for undedicated roads
MOTION: 12-193: Resolved, to Pay Quality Truck $3,993.55 for repairs to the dump truck hydraulics system. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-194: Resolved, to purchase a John Deere zero turn mower from Cope Equipment through state purchasing for $4,039.00. Moved by DASCENZO, seconded by PEGG
Discussion: Mr. Pegg stated we could purchase a Simplicity 48” zero turn mower from McCullough Hardware for $500.00 less. Mrs. Brown said that she understood the John Deere to be a higher grade mower and asked Mr. Penrose what is recommendation was. Mr. Penrose recommended the John Deere.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – no. Motion carried
MOTION: 12-195: Resolved, to purchase gravel for the undedicated roads not to exceed a cost of $5,500.00. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Jake Klinger was thanked for doing a good job on the township greens
Citizens in Attendance:
Valerie Novello, Smith Stewart - Asked if the total cost for the new police building would be made public and could it be itemized. Mrs. Brown said that would be provided, hopefully by the next meeting.
Mary Swift, Warren-Sharon – Thanked Jake Klinger for helping with the mowing around the sign at the center.
She also questioned, in regards to the wells going in, what should be done when trucks are not using the designated routes. The trustees advised to document the date and time you observed them and call the Trumbull County Engineer’s office with this information. Announced that Trumbull County Soil & Water will be at the Vienna Neighborhood Watch meeting on Monday, May 14, 2012 with information about the wells situation. Mr. Dascenzo commented that if you are having water testing done on your property, only the Tier 3 test is applicable in a court of law.
Martin Huff, Ridge Road – Thanked Chief Pecchio for the arrests that were made recently. Requested that 1027 Ridge be inspected due to trash. Mrs. Brown referred the matter to the zoning inspector.
Jim Novello, Smith Stewart – Asked for update on culvert situation regarding properties on Smith Stewart West. Mr. Klinger stated that letters were being sent out. Mr. Novello asked if that was all that was being done. Mr. Klinger replied that at this time that was all. Mr. Novello asked if the new police building had been inspected prior to purchase and by whom. Mrs. Brown replied that it was not officially inspected, but that township personnel inspected it.
Rich Rydner, Pleasant Valley – Asked if tires and tires on rims were being accepted at clean up day. Mr. Penrose said yes to both. Also said that we will be taking car batteries, but will not be accepting paint cans, propane tanks, liquids or freon.
Trustees Business:
MOTION: 12-196: Resolved, to enter into a Law Enforcement Officer (LEO) Service and Mutual Aid Agreement with the Western Reserve Port Authority to provide for the sharing of resources at the Youngstown-Warren Regional Airport. Moved by DASCENZO, seconded by PEGG
Discussion: Mr. Pegg questioned if the agreement was identical to the draft. Mrs. Brown replied that it was and that no changes had been made.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-197: Resolved, to hire Andrew Pecchio as part-time Police Chief at the rate of pay of $1,500.00 per month. Moved by Brown, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown announced the following: (1) Allegiant Air is having an open house on Thursday, May 17 from 3:30-5:30 p.m. at the Youngstown-Warren Regional Airport. (2) Consol Energy is having an informational meeting on Tuesday, May 22 from 4:00-7:00 p.m. at Leo’s Ristorante in Howland. The meeting is open to the public.
Vicki Anzur announced that the Memorial Day Observance will be held on Monday, May 28, 2012 in the Mathews High School gym at 12:30 p.m. with a procession to the Soldiers and Sailors Monument to follow.
MOTION: 12-198: Resolved, to adjourn at 7:48 p.m. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion c
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Special Meeting May 7, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
Proposed zoning amendments to Section 3: Classification of uses were presented.
MOTION: 12-199: Resolved, to approve zoning amendments to Section 3: Classification of Uses. Moved by PEG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-200: Resolved, to adjourn public hearing at 6:40 p.m. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEG – yes. Motion carried
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Special Meeeting April 28, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
MOTION: 12-179: Resolved, o authorize Mr. Dascenzo to sign Lease Agreement with BP for 16 acres for gas royalties. Moved by DASCENZO, seconded by PEGG
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – no. Motion carried
MOTION: 12-180: Resolved, to enter into an agreement with Trumbull County Engineer’s office to participate in the Salt Storage and joint Purchasing Project. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-181: Resolved, to approve invoice to Tom Polta for $742.45 for steel door at police building from the General Fund. Moved by BROWN, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-182: Resolved, to approve the invoice to Galls for $1,493.37 for the new police cruisers from the Police Fund. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-183: Resolved, to ask fiscal officer to add up all invoices paid for the new police building. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Discussed purchasing a new mower for the road department
MOTION: 12-184: Resolved, to set public hearing on zoning amendments for Monday, May 7, 2012 at 6:30 p.m. at the township hall. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-185: Resolved, to adjourn to executive session for personnel matter. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Reconvened to regular session.
MOTION: 12-186: Resolved, to adjourn at 10:20 a.m. Moved by PEGG, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting April 2, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-156: Resolved, the approval of the March 5, 2012 and March 29, 2012 with corrections.
Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-157: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-158: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-159: Resolved, the February 2012 financial report is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: None
MOTION: 12-160: Resolved, to hire Megan Mohler, Ryan Miller and Michael Altiere as police officers as need to be paid $10.00 per hour from the Police Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mrs. Brown swore the three officers into office. Each officers then introduced themselves and gave us some information on their background.
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• No permits were issued
• 3 additions - $26,560, fees - $102.50
• Asked that Fire Chief inspect 316 Youngstown-Kingsville for inhabitability
MOTION: 12-161: Resolved, to have Fire Chief inspect 316 Youngstown-Kingsville for inhabitability. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief:
• Reported 368 calls, 47 traffic citations, 69 warnings issued, 20 motorists assists, 32 other department assists, 26 traffic accidents and 20 alarm drops.
• 73.05 donated hours
• In new police building – installed alarm and video surveillance. Hopefully can move in within the next 30 day.
• Request that the trustees reconsider drug testing
• Received letter from Lenay Brocious requesting personal leave of absence
Mrs. Brown stated that trustees have received information regarding drug testing and are reviewing.
MOTION: 12-162: Resolved, to grant a personal leave of absence to Officer Lenay Brocious from April 2, 2012 to September 2, 2012. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
• Mr. Pegg gave an “atta boy” to the police department for the 2 suspects that were arrested and in jail for the theft of checks on Anderson.
Fire – Richard Brannon, Chief:
• Reported total of 66 calls: 29 EMS, 7 vehicle accidents, 2 vehicle fires, 17 mutual aid, 1 burning complaint, 4 service calls, 3 wires/trees down, 1 public assist to resident and 25 transport to area hospitals
• Vehicle Maintenance: Engine 46 - water gauge replace, Car 46 – engine noise, Brush 46 – front wheel cylinder replaced (brake)
• Roof Siren needs repaired
• Starting to get bids for work at fire station
• Back bay main door is broke, but temporarily fixed
• F.C.C. license for radios has been received
• New gas detector has been received
• Purchased new computer for fire chief
• Need to purchase a rules & regulations book for F.C.C. license
• The pop cans at the fire station are being stolen. Would like to move the Sunburst dumpster down so trailer can be moved to solve problem.
• Thanked everyone who helped fill the fire chief’s car for food pantry.
Road – Mike Penrose, Road Superintendent:
• Had 3 funerals
• International dump is still being repaired
• Road dept. radios are in and being programmed
• Truck specs were faxed to Trumbull County Engineer’s officer for possible grant; however, at the March 29, 2012 meeting were told the truck is not eligible
• Patching holes
• Reminder that township clean up day is Saturday, May 19, 2012 from 7:00 a.m. to 2:00 p.m.
• Repaired broken street light at center
• Signed agreement to order and start building new dump truck
• Request motion to rehire Chad Savric and Kevin Moyer for summer labor
• Request motion to have Rogers, Mackey and Roy entered into the Trumbull County Engineer’s hot mix bid program
• Request motion to sell old dump truck and old plow to Mathews Local Schools for $4,000.
MOTION: 12-163: Resolved, to have Rogers, Mackey and Roy entered into the Trumbull County Engineer’s hot mix bid program for 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-164: Resolved, to rehire Chad Savric and Kevin Moyer as summer help at current minimum wage. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-165: Resolved, to purchase a 2012 International Terrastar Dump Truck from Cerni Motors, 5751 Cerni Place, Youngstown, OH 44515 complete with dump bed, hydraulics, plow and spreader to be built by Gledhill Road Machinery, 765 Portland Way South, Galion, OH 44833-2326, for a total amount of $78,496.15 of which $35,072.00 is to be paid from the General and $43,424.15 is to be paid from the Gas Tax Fund.
Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-166: Resolved, to sell the 1993 dump truck to Mathews Local Schools for $4,000. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-167: Resolved, to accept bid from Tahoe Electric for $2,700 for the replacement of lights in the maintenance building. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-168: Resolved, to hire Jake Klinger as the groundskeeper at current minimum wage. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg recognized the tulips that were planted by Roseann Kennedy that were provided through the Beautification Grant received.
Mr. Pegg provided information on the following projects that were discussed at the March 29, 2012 meeting with the Trumbull County Engineer: Possible joint grants and change in roadside mowing.
Citizens in attendance:
Warren Clower, Buena Vista – Stated streetlight was out at the end of Belmar Terrace. Inquired about garage on Niles-Vienna.
Pam Klinger, Warren-Sharon – Conveyed Mary Swift’s thanks to all for helping with the Easter Egg Hunt. 81 kids were issued fingerprint kits.
Rita Duncan – Questioned why new police station sign was put up before the new station was opened. Felt this was very confusing for resident.
Mrs. Brown responded that timing on this was not as planned.
Trustees Business:
MOTION: 12-169: Resolved, to decrease the mandatory monthly donated hours for police officers from 24 hours to 16 hours. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-170: Resolved, to authorize the fiscal officer to move appropriations within a fund at the object code level in order to pay bills. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-171: Resolved, to approve payment to the State of Ohio Department of Taxation in the amount of $50.00 retroactive to March 19, 2012 to pay settlement of penalty Assessment #03200831220136 for the 2007 form IT 941 withholding tax. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-172: Resolved, approve payment to A & T Garage, Inc. in the amount of $2,000 for invoice dated March 21, 2012 for repairs to police unit to be paid from the Police Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-173: Resolved, to have fire chief inspect 362 Niles-Vienna (Parcel ID #16-038700) for inhabitability. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-174: Resolved, to approve payment to Trumbull Security Systems at the revised total of $2,931.71 for security services at the new police building. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-175: Resolved, to accept the proposal from Thomas Polta in the amount of $5,150 for work at the new police building. Moved by PEGG, seconded by DAVANZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg reported the following: (1) Animal Welfare League has purchased the old Thunderplex. (2) Attended meeting with the Trumbull County Commissioners and Trumbull County Engineers regarding the wells “Ruma” document for road protection. This is still being looked into, but the trustees are doing everything possible to protect Vienna’s interest. (3) Will try to have some of the trucks weighed with the Trumbull County Sheriff’s scales to make sure the trucks are in compliance. We are very limited as to what the township can do. (4) 2 new wells are coming to Vienna; Consol Energy on Warren-Sharon Road and Corizzo on Ridge off of Aero Park Drive. (5) Relayed proposed paving schedule from Trumbull County Engineer.
Question was asked as to status of the Kleese wells. Mr. Pegg replied that they still do not have permits and only 1 well is up.
Question was asked why Warren-Sharon Road by Ridge is not scheduled for until 2017. Penrose stated that “needs” were being considered.
Mr. Dascenzo reported the following: (1) New garage door being installed April 3, 2012 at township hall. (2) Mailed request for donations for the Summer Concerts and thanked those that help him. (3) Received letter from Anthony Urankar, District 4 Deputy Director for ODOT regarding flooding in front of township hall stating that the survey shoed the catch basin is not in ODOT’s right of way. Will get with Penrose to look into a solution. (4) Mr. Dascenzo is going to an Air Force base in Georgia in May at no cost to the township. (5) Commented that over 100 kids attended the Easter egg hunt and it was great.
MOTION: 12-176: Resolved, to register with Associated Landowners of the Ohio Valley (ALOV) and to approve payment of the $75.00 fee. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-177: Resolved, to adjourn to executive session at 7:50 p.m. with no action to be taken. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Returned to regular session.
MOTION: 12-178: Resolved, to adjourn at 8:45 p.m. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
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Regular Meeting March 5, 2012
Roll Call: Mrs. BROWN - Present; Mr. DASCENZO - Present; Mr. PEGG - Present
Quorum present
MOTION: 12-070: Resolved, the approval of the February 6, 2012 public hearing and the corrected February 6, 2012 regular meeting minutes as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
MOTION: 12-071: Resolved, to approve a correction to the January 3, 2012 minutes on Motion #12-012 that Mrs. Brown voted yes, not abstained as printed. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
MOTION: 12-072: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
MOTION: 12-073: RESOLVED, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
MOTION: 12-074: Resolved, the financial records are approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
Special Recognition Presentation:
Vienna Trustees and safety officials recognized volunteer firefighters, fire department staff, Ohio State Highway Patrol and residents for their involvement in helping a resident whose plane crashed in a creek off Pleasant Valley Road October 29, 2011.
Correspondence: (1) Received a letter from Shirley Wittenauer, formerly of Vienna Neighborhood Watch, stating her thanks for the appreciation plaque from the trustees for her service with neighborhood watch. Included with the letter was a donation for the summer concert series. (2) Received a correspondence from Roy J. Pratt III concerning the estate taxes of John Rebhan II containing some suggestions on what should be done with the money. Trustee Heidi Brown stated that public hearings will be scheduled shortly to seek residents’ comments on how to spend inheritance and estate taxes for the long-term needs of the township.
Monthly Department Reports:
Zoning - Lance Klinger, Inspector:
1 pole building
1 variance request
MOTION: 12-075: Resolved, to turn the property with parcel number 16-086200 over to attorneys for an off premise sign issue. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
MOTION: 12-076: Resolved, to establish a $25.00 fine for those who do not obtain a free agricultural use permit from the zoning department. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
Police - Andrew Pecchio, Chief:
Reported 362 calls
34 traffic accidents
15 traffic citations
34 traffic warnings
16 alarm drops
25 motorist assists
The police department email is up and running. All officers have their own email box, and they check it before going on duty.
Mr. James Stratton, President of JPS Consulting, Inc. did IT work for the department. The police department now can get immediate information from other state and county departments as necessary.
Neighborhood watch emails and names are being added in the police computer this week.
NIXLE Service will be added this week or next. This will be for immediate alerts to residents on severe weather, boil alerts, road closings and Amber alerts.
MOTION: 12-077: Resolved, to enter into a memorandum of understanding with JPS Consulting, Inc. to complete work at $350.00 per month on computers to get immediate information from other state and county police departments. This agreement is effective on March 5, 2012 and shall continue through December 31, 2012. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
Fire - Richard Brannon, Chief:
29 EMS calls
13 vehicle accidents
1 alarm drop
1 rescue call
2 wires/trees down
1 public assist to resident
7 mutual aid EMS
5 mutual aid fires
59 total calls
22 transports to area hospitals
The oxygen regulator was replaced in squad 46.
The front brakes are hanging up in engine 46.
The roof siren needs repaired.
B Tower is up and running. It is still suppose to be moved to Masury.
Fire department dryer was replaced with a new dryer.
MOTION: 12-078: Resolved, to hire Bryan Iceman as a part-time, as-need paramedic at $10.00 per hour. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
Announced that a mock training at the Vienna airport will be held April 19 involving the fire department and air base in the event of a plane crash or accident.
The trustees will review a request from the fire chief for an inflatable raft/boat for water rescues. Chief Brannon stated that there were two recent water rescues involving animals.
Smoke detectors for the hearing impaired residents from the State Fire Marshal’s Office are available at the fire station. In the day, a strobe light goes off, and at night, a connection to someone’s bed shakes the bed if there is an alert. Recently, a resident had a smoke alarm go off with an overheated furnace and smoke, but he did not hear the alarm.
Road - Mike Penrose, Road Supervisor (Report read by Trustee Phil Pegg):
1 funeral
New front door installed at the town hall
Hole patching was done
Scheduled township clean-up day for 7:00am until 2:00pm May 19. A grant will be submitted.
Flag pole light was fixed
Spreader was repaired.
MOTION: 12-079: Resolved, to schedule the hours of work for Road Supervisor Mike Penrose from 7:00am until 1:00pm on the first Monday of every month so as to accommodate for the two (2) hour trustee meeting. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - no, PEGG - yes. Motion carried
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings - Thanked trustees for the plaque received for service with the neighborhood watch. Roseann stated that she was sorry that she did not have time to write a note. Roseann said that she will still help out with the neighborhood watch. Roseann also thanked Bob Coupland from the Warren Tribune for supporting the neighborhood watch.
Timothy Wilson, Pleasant Valley Road - Questioned why water lines were not run down Pleasant Valley Road when they were run to Smith-Stewart. Trustee Phil Pegg stated that this was done by the county and that the township had nothing to do with it. Mr. Pegg did explain that they were not able to loop it there, it would be a dead end and the county won’t do that.
Mary Swift, Warren-Sharon Road - Announced the township’s Easter Egg Hunt for ages 2 to 10 is 1:00pm March 31 by the fire station. Donations of candy may be brought to the station.
Martin Huff, Ridge Road - Thanked the trustees for hiring Andrew Pecchio as chief of police.
Tarrin Brown, Ridge Road - Also thanked the trustees for bringing in Andy Pecchio as chief of police.
Trustees Business:
MOTION: 12-080: Resolved approve an agreement with Trumbull Soil and Water Conservation District to pay $1,137.00 out of the general fund for annual services. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
MOTION: 12-081: Resolved to approve paying $900.00 to Tarzan Tree Service for removal of six (6) trees by the new police station and parking lot. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN - yes, DASCENZO - yes, PEGG - yes. Motion carried
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Special Meeting February 6, 2012
Zoning amendments to change Section 41 was presented by the Zoning Inspector.
After some discussion, it was decided to Amend the Zoning Commission’s recommendation.
Motion: 12-068: Resolved to Amend Section 41: Storm Drainage to read: For all new construction and installation of driveway culverts, a proposed outlet for storm drainage along the road right-of-way, shall be identified and the landowner then has the duty to install appropriate drainage, as approved by the Vienna Township Road Department, so as not to damage adjoining property or township roadways. All cost is to be incurred by the owner of the property. Moved by Phil Pegg, seconded by Rich Dascenzo. Roll Call: Brown - yes Dascenzo - yes Pegg - yes. Motion carried.
MOTION: 12-069: Resolved, to adjourn public hearing at 6:20 p.m. Moved by DASCENZO, seconded by Pegg.
Roll Call Vote: BROWN – yes, DASCENZO – yes, Pegg – yes. Motion carried
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Regaular Meeting February 6, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. PEGG – Present
Quorum Present
MOTION: 12-056: Resolved, the approval of the January 3, 2012 and January 30, 2012 minutes as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-057: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-058: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-059: Resolved, the December 2011 financial report is approved as prepared by the fiscal officer. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Correspondence: (1)Received email from Matthew Vansuch, township legal counsel, advising that the litigation in the probate case is finished. (2) Donation from Starr Fabricating to the fire and police departments in the amount of $1,000 each. Mr. Dascenzo is sending thank you. (3) Letter from Vienna VFW requesting the township purchase fifty (50) steel flagpoles for the flags. The VFW will continue to purchase the flags, put them up and take them down.
MOTION: 12-060: Resolved, to purchase fifty (50) steel flagpoles for a total of $721.39 ($700 plus $21.39 shipping) to be paid from the General Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• No permits were issued in December 2011
• No permits were issued in January 2012
• December 1, 2012 attended LID Storm Seminar in Cleveland at no cost to township
• January 12, 2012 attended quarterly meeting at Trumbull County Soil & Water with Phil Pegg
• Upcoming maintenance clinic for road and pond clinic
• Please let zoning inspector know if you will be disturbing any soil on your property due to construction, etc.
Road – Mike Penrose, Road Supervisor
• 2011 year-end report:
o Installed 400 feet of pipe
o Completion of Henn Hyde paving project
o Flushed 4 storm sewers
o Had 10 funerals and 4 cremations
o Sold 1 4-Grave
o Installed 6 foundations and repaired 3
o Reported vehicle maintenance as: Road - $2,508.35 and Police - $8,941.28
o Listed police vehicle mileages as: Impala #44-198779; Car #60-201556; Impala #18-203415 and Impala #19-165092
• January 2012 Report:
o Changed Township Sign to add Phil Pegg/remove Jeff Dreves
o Electric work in police building
o Lights in road building
o Met with general contractors regarding police building offices
o Replaced stolen catch basin lid on Smith Stewart
o Reported damage to cemetery fence due to neighbor’s tree falling on it
o Requested motion for radios grant
MOTION: 12-061: Resolved, to submit for EMA grant for four (4) radios for road department vehicles with a 25% match by the township, which will be approximately $250.00 to be paid from the Road & Bridge Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Police – Andy Pecchio, Chief:
• In 2011 answered 4,990 calls for service
• Annual inventory showed everything complete and intact
• January 2012 answered 416 calls
• Chief stated that sometime the 911 sheets have errors on them. He also stated that anyone who would like a copy of these sheets should contact him.
• January 6, 2012 applied to Girard Municipal Court for an order of destruction to have 361 items of evidence destroyed.
• As of February 1, 2012, in conjunction with the township trustees and the Vienna Neighborhood Watch, the visits to senior citizens have resumed. Please contact Chief Pecchio to have someone added to the visit list.
• Started performing “spot checks” on area business and other buildings. Printed cards are being left to show when checks were performed.
Mrs. Brown requested a copy of schedule each month.
Mr. Pegg stated that the car has not been purchased from the state surplus purchasing yet because the registration had lapsed and is not reinstated yet. Mr. Pegg stated that he is a licensed vehicle appraiser for the state of New York and that is why he is going to make the purchase. Regarding questions as to the age of the vehicle being purchase, Mr. Pegg stated that the average age of vehicles on the road today is 10 years.
Chief Pecchio researched vehicles available through state purchasing. The Dodge Charger and Impala are the most reasonable ones. Chief Pecchio presented only three (3) negatives about the Dodge Charger: 18 inch tires, brakes have hemi-type and backseat/roofline regarding prisoners.
MOTION: 12-062: Resolved, to purchase two (2) 2012 Dodge Chargers through state purchasing for a cost of $21,674.00 each to be paid from the General Fund. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Pegg informed that Tarzan Tree Service is removing the big tree and brush at the new police building.
Fire – Richard Brannon, Chief:
• 2011 year-end report:
o 758 calls – 50 calls more than 2010
o $42,000 in fire loss
o 600 EMS runs
o Mutual aid calls have increased substantially
o 1 civilian fire death in motorcycle accident on Rt 11
o No workers’ compensation claims for fire; 2 for EMS
o Average response time is 5 minutes and 19 seconds
• January 2012 report:
o 79 calls, 39 EMS runs, 11 mutual aid
o Reported mileage on vehicles as: Squad 46-6604.6; Rescue 46-18996; Engine 46-29236; Engine 461-28653; Car 46-173315; Brush 46-138598
o Squad 46 and Rescue 46 repairs completed
o Fire station roof siren needs repaired and front bay doors are looking pretty bad
o Still problems with B tower. It was down again (antenna broke) Chief Brannon is very upset because Chief Cook hasn’t returned his calls
o Fire department can trailer is done
o Fire department dryer is broke again
o Back-up generator due for test
o Annual inspection on fire extinguishers completed
Mrs. Brown is going to advisory board meeting next week and will bring up the B tower.
Chief Brannon read resignation letter from Warren Clower who is retiring from the fire department due to health reasons.
The trustees presented a plaque in appreciation to Warren Clower for his 60 years of service.
Mr. Pegg thanked our response crew for a good job regarding the recent fatality at the construction site on Rt 193.
Citizens in attendance:
Valerie Novello, Smith Stewart – Inquired on length of time and money to have new police building ready. Mrs. Brown stated we are getting bids from some new offices and best guess at this time is end of Spring.
Mary Swift, Warren-Sharon – Questioned if we are replacing the grates with metal or resin ones. She will get information on resin ones to Mike Penrose.
Bob White, James Drive – Inquired about repairs to his road. Mr. Pegg had spoken with Mary Bidwell and the township is looking to gravel after weather breaks. Mr. Dascenzo had spoken with Mateyko about power grating and filling in holes, but can’t top dress now (this was last done in 2008). Mr. White asked if James Drive is on the schedule or could be put on a schedule? Trustees all spoke that it will be on an “as needed” basis.
Pam Klinger, Warren-Sharon – Asked trustees to approve holding a Home Day Celebration in 2012 in the Gazebo area.
MOTION: 12-063: Resolved, to approve a Home Day Celebration in 2012 to be held at the Gazebo area in August. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
There will be a Home Day meeting Monday, February 27, 2012 at 7:00 p.m. in the township hall.
Bill Hagood, South Outer – Wanted to know if anymore research has been done regarding the flooding problem in front of the township hall? Mr. Dascenzo spoke with our district representative from ODOT and they will look into it again.
Roseann Kennedy, Sodom-Hutchings – Would like the road department to check on the potholes at the end of Melbourne. Mike Penrose stated they are already aware of them and they will be fixed.
Warren Clower, Buena Vista – Asked if the probate money is still in an escrow account and if so, when it would be moved. Mrs. Brown said that the money is still in escrow because the estate case has not been closed.
Dennis Mintus, Henn Hyde – Asked about the new police cars and how they would be road-ready. Chief Pecchio said the retrofit would be done in-house. Stated that the new cars are LED and do not have the light bars, the radios are good, but new decals are needed.
Pam Clower, Buena Vista – Vienna Historical Society is selling tickets for their Wine Tasting to be held Saturday, March 10, 2012 at Wine Styles in Howland. There will be 2 seatings: 3-5pm and 6-8 pm. Tickets are for sale and are $15.00 each.
Jack Brown, Niles-Vienna – Wanted to know what happened to “ready to move in” regarding the new police building? Mrs. Brown stated that we have a new police chief and he has a different vision.
Trustees Business:
MOTION: 12-064: Resolved, to approve payment to Shelly & Sands in the amount of $25,276.88 for Vienna Township’s share of the T.H. 157 Henn Hyde Road Improvements CVF18. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-065: Resolved, to approve payment to Signs by George in the amount of $1,183.95 for Invoice #11712 new police sign to be paid from the Police Fund. Moved by DASCENZO, seconded by PEGG.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-066: Resolved, to approve payment to House Doctors in the amount of $2,898.00 for Invoice #1642 for new entrance door at the township hall. Moved by PEGG, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
Mr. Dascenzo said that since 2007 the Vienna Township Free Summer Concerts Series has been handled and arranged by Marlene Dreves. Mr. Dascenzo said that he will now be handling this and asked that he be contacted with suggestions.
Mrs. Brown has information on the injection wells. The township was added to the list with the ODNR to be notified when any new permits are applied for. She was questioned about the 2 Kleese wells. She stated that their permits were issued on September 9, 2011. Also commented on the editorials regarding release of money and tax rate. Vienna Township is one of the lowest tax rates at 8%. There is no one with a lower rate that offers 24 hour Police and EMS services and only 14% of your tax bill goes to the township.
Mr. Pegg explained that each of the trustees is a liason to the departments. The 2012 liasons are as following: Mrs. Brown – Police, Mr. Dascenzo – Fire/EMS and Mr. Pegg – Road/Cemetery. Asked department head to prepare a list of wants and needs. Mr. Pegg also spoke specifically regarding spending money on a township park. He stated that there were discussions on this several years ago and the question is still, “who will maintain it?”
Larry McWreath, Glenwood – Questioned if there could be a line painted at the end of Ridge Road where it connects to Warren-Sharon? Trustees stated this is a Trumbull County Road, but they would ask the County Engineer about it.
MOTION: 12-067: Resolved, to adjourn at 7:48 p.m. Moved by PEGG, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried.
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Special Meeting January 30, 2012
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Pegg – Present
Quorum Present
Also present were Mary Swift, Tarin Brown, Lance Klinger, and Chief Pecchio.
MOTION: 12-050: Moved by PEGG, seconded by DASCENZO to authorize a purchase of a 2002 Ford Taurus for $3200.00 from the State Purchasing Auction for the Police Department, if upon inspection, is deemed good, and if not, authorize purchase of another vehicle from said auction for up to $5000.00 to be paid from the General Fund.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-052: Moved by DASCENZO, seconded by BROWN to authorize Phil Pegg to tak his vehicle to Columbus and to reimburse him standard IRS mileage and to take Jake Klinger along to drive the new vehicle back.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-053: Moved by DASCENZO, seconded by PEGG to hire Mike Hagood for part-time road/cemetery work at $12.00 per hour to work on an as needed basis
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-054: Moved by PEGG, seconded by DASCENZO to authorize a semi truck towed immediately when it is parked at 10364 East Market, as they have been previously warned not to park it there.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
MOTION: 12-055: Moved by BROWN, seconded by PEGG, to adjourn at 7:50 p.m.
Roll Call Vote: BROWN – yes, DASCENZO – yes, PEGG – yes. Motion carried
_____________________________________
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Regular Meeting January 3, 2012
Roll Call: BROWN – Present; DASCENZO – Present; PEGG – Present
Quorum present
Judge Thomas Swift swore Phil Pegg into office as Trustee and Vicki Anzur into office as Fiscal Officer.
Mr. Dascenzo read letter from Brian Darbey requesting to step down as police chief and resume previous position as police constable at $18.40 per hour.
MOTION #12-001: Moved by DASCENZO, seconded by BROWN, to accept Brian Darbey’s request to step down as police chief and resume previous position as police constable at $18.40 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – no
Motion carried
MOTION #12-002: Moved by DASCENZO, seconded by BROWN, to hire Andrew Pecchio as a part-time employee in the position of interim Police Chief.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
Mrs. Brown administered the oath to Chief Pecchio
MOTION #12-003: Moved by DASCENZO, seconded by PEGG, to approve the minutes of December 5, 2011 and December 16, 2011.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-004: Moved by BROWN, seconded by PEGG, to approve the Payroll as prepared and present by the fiscal officer.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-005: Moved by PEGG, seconded by BROWN, to approve the November 2011 financial records as prepared and presented by the fiscal officer.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-006: Moved by DASCENZO, seconded by BROWN, to void MOTION #11-210 that established the temporary appropriations for 2012.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-007: Moved by DASCENZO, seconded by PEGG, to approve the temporary appropriations for 2012 as follows: General – 150,00, Motor Vehicle - $3,000, Gasoline Tax - $31,000, Road & Bridge - $42,000, Cemetery - $1,300, Police - $69,000, Fire/EMS - $78,000, Light Assessment - $1,200, D.A.R.E. - $2,600, General Bond Retirement - $15,000.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
Organizational Meeting
The chair was turned over to Fiscal Officer ANZUR, who entertained a Motion for appointment of Chairman of the Board of Trustees for 2012.
MOTION #12-008: Moved by DASCENZO, seconded by PEGG, that Mrs. BROWN be appointed Chairman of the Board of Trustees for the 2012 year.
ROLL CALL VOTE: BROWN – abstain; DASCENZO – yes; PEGG – yes
Motion carried
The Chair was turned over to newly elected Chairman who entertained Motion for Appointment of Vice-Chairman of Board of Trustees.
MOTION #12-009: Moved by BROWN, seconded by DASCENZO, that Mr. PEGG be appointed Vice-Chairman of the Board of Trustees for the 2012 year.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – abstain
Motion carried
MOTION #12-010: Moved by DASCENZO, seconded by PEGG, that the Board of Trustees shall conduct its meetings in full compliance with the Ohio Sunshine Law and accordingly establishes the following rules for scheduling and notice of all meetings:
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
1. Regular Meetings – Regular meetings of the Board of Trustees shall be held on the first Monday of each month at 7:00 pm and notice of said meeting shall be posted on the Township Bulletin Board. Work sessions will be held one-half hour preceding each public meeting.
2. Special Meetings – Notice of special meetings of the Board of Trustees shall be given by posting advance written notice of the same in a conspicuous place outside the Township Hall on a bulletin Board or sign provided for that purpose. Additionally, notice of all special meetings shall be given to the Youngstown Vindicator, Warren Tribune Chronicle and any other newspaper that requests the same at least 24 hours in advance of the meeting, except in an emergency in which case the notice shall be given as soon as possible.
Additionally, the Township will provide advance written notice of special meetings to anyone who provides the Township with pre-paid postage, self-addressed envelopes or post cards.
MOTION #12-011: Moved by PEGG, seconded by DASCENZO, that Michael Penrose, be employed by the Township full-time for the year 2012 in the position of Township Highway Superintendent, and that he be compensated in the amount of the hourly rate of $19.40 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-012: Moved by DASCENZO, seconded by PEGG, that Rex Rager be employed by the Township full-time for the year 2012 as Equipment Operator/Laborer and that he is compensated in the amount of an hourly rate of $15.00 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-013: Moved by PEGG, seconded by DASCENZO, that Michael Penrose be employed by the Township full-time for the year 2012 in the position of Township Cemetery Sexton and that he be compensated in the amount of $28.30 per month.
ROLL CALL VOTE: BROWN – no; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-014: Moved by DASCENZO, seconded by PEGG, that the 2012 fee for township cemetery lots be set in the amount of $100.00 per grave for residents and $500.00 per grave for non-residents.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-015: Moved by PEGG, seconded by DASCENZO, the 2012 fee for grave opening and closing is set in the amount of $250.00 per grave lot on weekdays and $350.00 on weekends for residents and $300.00 per grave lot on weekdays and $400.00 on weekends for non-residents.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-016: Moved by DASCENZO, seconded by PEGG, that Andrew Pecchio be employed by the Township part-time as the interim Police Chief at the rate of $800.00 per month.
ROLL CALL VOTE: BROWN – abstain; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-017: Moved by DASCENZO, seconded by BROWN, that Brian Darbey, be employed by the Township full-time for the year 2012 in the position of Police Constable, and that he be compensated in the amount of the hourly rate of $18.40 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – no
Motion carried
MOTION #12-018: Moved by PEGG, seconded by DASCENZO, that all part-time Police Constables be employed for the year 2012 and be paid $10.00 per hour to be scheduled to work as needed to provide coverage, limited to less than 1500 hours per year per constable.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-019: Moved by PEGG, seconded by DASCENZO, to authorize the Police Constables to perform private security details under township policies; however, “moonlighting” shall not be construed as employment under the auspices of Vienna Township. Vehicle use should be billed at the rate of $10.00 per hour and the rate for community events will be $5.00 per hour or as deemed by the trustees on an individual basis.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-020: Moved by DASCENZO, seconded by PEGG, that Rich Brannon be reappointed Fire Chief by the Township, part-time for the year 2012 and be compensated in the amount of $800 per month and that August Birch be appointed EMS Supervisor part-time and be compensated in the amount of $450 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-021: Moved by PEGG, seconded by DASCENZO, that part-time EMTs be employed for the year 2012 at the rate of $9.00 per hour and part-time paramedics be employed at the rate of $10.00 per hour to be scheduled as needed to provide two man 24 hour coverage, limited to less that 1500 hrs per year per person.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
See Attached List of currently employed Paramedics and EMT’S.
MOTION #12-022: Moved by DASCENZO, seconded by PEGG, that Lance Klinger be employed by the Township part-time for the year 2012 in the position of Zoning Inspector and that he is compensated in the amount of a monthly salary of $550 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-023: Moved by PEGG, seconded by DASCENZO, that Michelle Garman is employed by the Township part-time for the year 2012 zoning commission secretary and zoning appeals board secretary in the amount of $8.50 per hour, to work as needed. ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-024: Moved by DASCENZO, seconded by PEGG, that Ray O’Neil be appointed to the Zoning Commission for a 5-year term to expire 2016.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-025: Moved by PEGG, seconded by DASCENZO, that Susan Mamula be appointed to the Zoning Appeals Board for a 5-year term to expire 2016.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-026: Moved by DASCENZO, seconded by PEGG, that Zoning Commissioners and Zoning Appeals Board Members be compensated in the amount of $30.00 per meeting for 2012 being paid monthly and semi-annually respectfully.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-027: Moved by PEGG, seconded by DASCENZO, that zoning office hours for 2010 shall be every Monday from 5:00 pm to 7:00 pm or at Zoning Inspector’s convenience.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-028: Moved by DASCENZO, seconded by PEGG, to approve the zoning fees for 2012 as presented by the Zoning Inspector.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-029: Moved by PEGG, seconded by DASCENZO, that Vicki Bragg be employed as township custodian part-time for the year 2012 at the rate of $350.00 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION # 12-030: Moved by DASCENZO, seconded by PEGG, that the following list of days be designated as legal holidays for 2012.
LEGAL HOLIDAYS
New Years Day Fourth of July
Martin Luther King Day Labor Day
President’s Day Columbus Day
Memorial Day Thanksgiving Day
Veteran’s Day Christmas Day
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-031: Moved by PEGG, seconded by DASCENZO, that the Legal Holidays be paid and observed as follows:
For Full-Time Employees – When Legal Holiday falls on Saturday; paid and observed on Friday. When Legal Holiday falls on Sunday; paid and observed on Monday.
For Part-Time Employees – Legal Holiday will be paid and observed on the actual day of the Legal Holiday.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-032: Moved by DASCENZO, seconded by PEGG, that paychecks in 2012 be issued as follows:
• Hourly Employees – 14-day pay schedule with legal pay date by 12:00 noon the following Tuesday.
• Monthly Employees – Checks will be processed on the last 14-day pay of the monthly; however, they will be dated for the last day of the month.
• Semi-annual Employees – Checks will be processed on the last 14-day of the month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-033: Moved by PEGG, seconded by DASCENZO, to retain Matthew G. Vansuch, attorney-at-law, and the Law Firm of Harrington, Hoppe & Mitchell, Ltd., as special township legal counsel for 2012 at the rate of $100.00 per hour and that Attorney Matthew Vansuch be reimbursed for the usual and necessary out of pocket expenses incurred in connection with the rendering of such legal services
ROLL CALL VOTE: BROWN – yes; DASCENZO – no; PEGG – yes
Motion carried
MOTION #12-034: Moved by DASCENZO, seconded by PEGG, that 2012 attendance of the Trustees, Fiscal Officer and other township employees to the Annual State Association Conference, Trumbull County Township Association meetings and other meetings and training conferences or seminars be authorized and that expenses be paid by the township.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-035: Moved by PEGG, seconded by DASCENZO, to reimburse any approved official travel by personal vehicle outside of Vienna Township at the current IRS standard Mileage Rate.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-036: Moved by DASCENZO, seconded by PEGG, that the Township make payment of dues to the Ohio State Association of Trustees and Fiscal Officers and the Trumbull County Association of Trustees and Fiscal Officers for calendar year 2012.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION # 12-037: Moved by PEGG, seconded by DASCENZO, that the township re-subscribe to the State Purchasing Program, and that the membership fee be divided equally between Police, Fire and Road department funds.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-038: Moved by DASCENZO, seconded by PEGG, to approve the payment of utility bills for calendar year 2012 by the fiscal officer through regular or blanket purchase orders.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-039: Moved by PEGG, seconded by DASCENZO, to approve the use of blanket purchase orders for those vendors that the township deals with on a monthly basis as deemed appropriate by the fiscal.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-040: Moved by DASCENZO, seconded by PEGG, to authorize the fiscal officer to move appropriations at the fund object level within a fund as deemed necessary by her to pay all bills.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
Regular Business (resumed)
Correspondence – (1) Letter from Officer Randy Pegg requesting a personal leave of absence. (2) Letter from Dennis Watkins officer commending Officer Brian Darbey, Officer Theresa Hartman and EMT Eric Crowl regarding a domestic abuse case.
MOTION #12-041: Moved by PEGG, seconded by DASCENZO, to pay Burnham & Flowers $2,359.00 for the 3rd installment of the Provident VOLF Policy retroactive to December 29, 2011
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
Mrs. Brown read request from Office Stephanie Uber requesting a leave of absence.
MOTION #12-042: Moved by DASCENZO, seconded by PEGG, to approve a leave of absence for Office Stephanie Uber from January 12, 2012 to September 1, 2012.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-043: Moved by PEGG seconded by BROWN, to increase the Ambulance and EMS mileage charge from $10.00 per mile to $14.00 per mile per ORC 121.22. ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-044: Moved by DASCENZO, seconded by BROWN, to pay Great Garages $1,000.00 for invoice #3110 from the Police Fund retroactive to December 29, 2011
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-045: Moved by DASCENZO, seconded by BROWN, to accept the certified mileage at the end of 2011 as 15.260 miles.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-046: Moved by PEGG, seconded by BROWN, that Parcel ID #16-00574 is observed as having holes in the roof on the east side and request that the Fire Chief review and inspect the property.
Discussion: Chief Brannon asked if the property was occupied and stated that if it was, permission from the owner to inspect is required.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-047: Moved by BROWN, seconded by DASCENZO, to temporarily discontinue the annual clothing allowance for the Road Department until further meetings and discussions take place
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
MOTION #12-048: Moved by BROWN, seconded by PEGG, to approve a personal leave of absence for Officer Randy Pegg from January 3, 2012 to July 30, 2012.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Citizens in Attendance:
Martin Huff, Ridge Road – Wanted update on the remaining charges that were pending. Mrs. Brown will look into them and advise. Also wanted to know who is accountable for the rest of the missing money. Mrs. Brown stated that unfortunately, accountability can not be determined.
Trustees Business:
Set Public Hearing for zoning issue of drainage tile for Monday, February 6, 2012 at 6:00 p.m. at the township hall.
Mrs. Brown said that if anyone is interested in the part-time groundskeeper position to contact the board of trustees. She also announced that Lenny’s Barber Shop is moving into the Governor’s Insurance building and will be opening soon.
Mr. Pegg thanked his friends and family for coming tonight and supporting him. He gave updates on the following: (1) Vienna Neighborhood Watch will continue and are holding their election of officers at their meeting on January 9, 2012 at 7:00 p.m. at the township hall. (2) Vienna Historical Society accomplished a great deal in 2011 and will meet on January 31, 2012 at 7:00 p.m. at the township hall. (3) D.A.R.E. Program will continue to service the school district and township. (4) Occupation of the new police building has been delayed due to the raccoon problem.
Mr. Dascenzo stated that during the past two years the board accomplished a great deal, but there is still more work ahead. He expressed desire that the Vienna Home Day celebrations would continue, is working on possible improvements at the fire station and would like to upgrade the recycle center.
MOTION #12-049: Moved by BROWN, seconded by PEGG, to adjourn at 7:38 p.m.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; PEGG – yes
Motion carried
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Special Meeting December 16, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
Also present: Phil Pegg.
MOTION: 11- 206: Resolved, that the fiscal officer increase and decrease end-of-year appropriations and revenues as needed to close out the end of 2011. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-207: Resolved, that the fiscal officer ask the auditor for an advance on first-half real estate taxes for 2012. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-208: Resolved, that all outstanding bills and warrants be approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11- 209: Resolved, that the fiscal officer advance and transfer funds as needed to close out the end of 2011. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-210: Resolved, that the temporary appropriations be approved as follows: General - $150,000; Road & Bridge - $50,000; Police - $50,000; Fire - $50,000; TOTAL - $300,000 for necessary expenses for 2012. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-211: Resolved, that all trustees, the fiscal officer and full-time employees be offered life, and health insurance benefits as provided in the current group insurance policy. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-212: Resolved, that the annual salaries of the Vienna Township Trustees and Fiscal Officer be paid the maximum allowed per the Ohio Revised Code for 2012. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-213: Resolved to hire Jake Klinger, Chad Savric, and David Granelly as part-time, as needed Road Department workers to plow snow and work the cemetery at a rate of $10.00 per hour. Moved by Dreves, seconded by Brown.
Roll Call: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-214: Resolved, to adjourn at 7:15 a.m. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting December 7, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-194: Resolved, the approval of the November 7, 2011 minutes as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-195: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-196: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Thank you note to trustees and police department from Kind family for their help at the wedding. (2) Guidelines for home builders to identify old abandoned coal mines from the ODNR.
MOTION: 11-197: Resolved, to hire Charles Drenner, Dave Smith, Terry Pitts and Jim Repy as part-time police officers at the rate of $10.00 per hours to be paid from the Police Fund. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Chairman Dascenzo administered the oath.
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• Issued 0 permits
• Reported that the 4 nuisance properties from previous month have been resolved
Police – Brian Darbey, Chief:
• Reported 362 calls
• 28 donated hours
• 4 breaking & enterings
• 2 burglaries
• 6 thefts
• 2 DOA investigations
• 1 stolen car located in Bazetta Township
• $40,000 stolen from bank account at SevenSeventeen Credit Union through a wire tap
Fire – Richard Brannon, Chief:
• Reported total of 62 calls
• “B” tower being moved to West Hill per Chief Cook at the chiefs’ meeting
• FCC license is being renewed with new narrow band
• Compared the total number of calls as of 12/5/11 of 717 to the number as of 12/31/10 of 718.
Santa Clause will be arriving at the fire station by fire truck 12/11/11 at 1:00 p.m.
Road – Mike Penrose, Road Supervisor
• Serviced 2 street lights
• Road Department furnaces were brought up to code per East Ohio Gas
• Repaired broken pipe on Swift Drive
• Completed records retention paperwork
• Repaired minor water problem on Henn Hyde
MOTION: 11-198: Resolved, to partner with Trumbull County Engineer’s office and other townships in Trumbull County in order to obtain the best possible bid price for Smith Stewart D. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-199: Resolved, that all vehicles must be removed from the streets when there is snowfall of 2 inches or more. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Fiscal Officer Anzur thanked the department heads for submitting their records retention forms in a timely manner and for keeping their expenditures within the levels established.
Citizens in attendance:
Phil Otte, Sodom Hutchings – Asked for a clarification on the Smith Stewart D motion #11-198. Brown responded that only 4 other townships were involved at this time.
Martin Huff, Ridge Road – Filed complaint on neighbor 3 weeks ago and would like update. Chief Darby filed first 3 charges and has meeting with prosecutor 12/7/11 at 3:00 p.m. for the last 2 charges. William Lynn, Warren-Sharon – Said he never remembers the board of trustees saying that they couldn’t comment due to the ongoing investigation. Inquired as to what safeguards have been taken to prevent this situation in the future.
Trustees Business:
MOTION: 11-200: Resolved, to submit application for the 1.56 acres and 12.64 acres owned by township off Sheridan Drive for oil and gas well lease with fee to be paid and sent with the application up to $100.00. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-201: Resolved, to approve the purchase of 10 jackets including stitching by Computer Stitch in the amount up to $1,500.00 to be paid from the Fire/EMS Fund. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Dascenzo announced that the township is looking for part-time employees in the road department on an as-needed basis. Snow plow experience is required.
MOTION: 11-202: Resolved, to set year-end meetings for December 16, 2011 starting at 7:30 a.m. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-203: Resolved, to set the 2012 Organization Meeting for January 3, 2011 at 7:00 p.m. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-204: Resolved, that the money ($100.00) that Jeff Ford returned with his letter of resignation be deposited into the Police Donation Fund and that a check then be issued to the Vienna Neighborhood Watch in the amount of $100.00 for the children’s Christmas presents. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Brown read the Vienna Police Department Application Process Policy and emphasized the section where it states that the trustees will interview all candidates.
Brown thanked Dreves for his 8 years of service as a township trustee and Dascenzo expressed his gratitude for his service also.
Penrose spoke as to why we needed the part-time help in the road department.
MOTION: 11-205: Resolved, to adjourn at 7:38 p.m. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting November 7, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-175: Resolved, the approval of the October 3, 2011 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-176: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-177: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-178: Resolved, the September 2011 and October 2011 financial reports are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: None
Monthly Department Reports:
Police – Brian Darbey, Chief:
• Reported 454 calls
• 2 special details
• 2 rape investigations pending
• 6 car burglaries
• 2 stolen cars
MOTION: 11-179: Resolved, to accept the resignation of Matt Roscoe effective October 31, 2011 in order to return to school and begin a new career. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Fire – Richard Brannon, Chief:
• Reported total of 64 calls.
• Rescue 46 still not running properly
• Engine 44 is back in service with light bar installed
• Upcoming chiefs meeting in two weeks
• Having problems with radio system.
• FCC License is due by January 2012. Looking into narrow band issue before renewal.
• Commented that Robert Bird was a tremendous help with rescue and in helping rescue personnel during recent plane crash. Trustees to send written thank you to him.
Dreves addressed problems with Medicount and the billing mix up regarding Liberty Township.
MOTION: 11-180: Resolved, to give Medicount permission to send a letter to all residents that were involved explaining the problem. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Zoning – Lance Klinger, Inspector:
• Issued 3 permits
• Sent 4 letters
• Request that 3 properties be declared a nuisance due to high grass
• Requested the 1 property be declared a nuisance due to junk vehicle.
MOTION: 11-181: Resolved, that the Vienna Township Board of Trustees declare 330 Youngstown-Kingsville, Parcel ID #16-901128 a nuisance due to high grass. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 11-182: Resolved, that the Vienna Township Board of Trustees declare 318 Youngstown-Kingsville, Parcel ID #16-006300 a nuisance due to high grass. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 11-183: Resolved, that the Vienna Township Board of Trustees declare 364 Youngstown-Kingsville, Parcel ID #16-167420 a nuisance due to high grass. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 11-184: Resolved, that the Vienna Township Board of Trustees declare 3610 Warren-Sharon , Parcel ID #16-045605 a nuisance due to junk vehicles. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Dascenzo stated that Parco building is now occupied by RAM Heating.
Road – Mike Penrose, Road Supervisor (excused) – Prepared reported was read by fiscal officer
• Conducted 1 funeral. Thanked Bill Hagood for allowing Denis Greenwood time off to help.
• Mowing is done.
• Called Thompson Mechanical regarding road department furnaces. Bad blower and 3 of the furnaces have no shut off valves. Repairs were made.
• Ordered and mixed salt
• Mechanic reported on International dump truck – bad air brake release
• Henn Hyde Road excavation work complete.
• Request motion to purchase load of salt
MOTION: 11-185: Resolved, to purchase remainder of salt needed from Morton Salt for approximately $1,500.00. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Citizens in attendance:
Bill Hagood, South Outer – Had many questions regarding the theft of money in the police department. (1) Requesting copy of internal investigation. (2) In regards to the statement in the paper stating that the Sheriff’s Department has closed the case because the 2 officers in question have retained legal council and are not being cooperative, why can’t they proceed? Did the trustees ask that the investigation be dropped? (3) Questioned statement in newspaper that Heidi Brown told the officers that if they resigned no charges would be filed. (4) Feels something needs to be done to stop the rumors about this situation.
Brown responded as such: (1) Don’t believe everything you read in the paper. (2) There is a difference between administrative charges and criminal charges. (3) Through a third party, officers were given their options. (4) Trustees have no evidence as to who took the money. There were too many people that had access to the safe. (5) Trustees did not call off the investigation.
Mr. Dreves gave verbal recap of events as follows:
1. Officer Ford told Chief Darbey that money was missing.
2. 5 people had the combination to the safe.
3. Chief Darbey contacted the Bureau of Criminal Investigations (BWI) and Chief Faustino from Brookfield regarding situation.
4. Chief Faustino interviewed all who had the combination, but no one came forward.
5. 5 officers were given polygraph tests: Chief Darbey, Officer Brocious, Officer Ford, Officer Macchione and Officer Sheehy.
6. 2 officers did not pass the test.
7. Officer Ford stated that he stole $100.00.
8. Mr. Evans, the polygraph technician, felt there was more, but could not get anything more. In his written report he suggested that further testing be done.
9. Chief Darbey and Chief Faustino kept the entire board of trustees informed throughout the investigation.
10. The township’s attorney then advised that we get the Sheriff’s department involved.
11. Officer Stewart of the Trumbull County Sheriff’s Department interviewed Chief Darbey, came out and looked at the safe and stated that Chief Darbey’s investigation was a good one.
12. At the September 16, 2011 special meeting of the board of trustees, the resignations of the 2 officers that failed the polygraph test were accepted. Due to the ongoing investigation, the board could not speak on the investigation and was unable to answer any questions from the public.
13. Sheriff’s department informed us that the 2 officers had retained legal council.
14. The trustees did not ask for the investigation to be dropped, the Sheriff’s department closed their investigation.
15. Once the Sheriff’s Department closed their investigation, the trustees felt that they had to close their investigation also.
16. Mr. Dreves feels that those that spoke against Chief Darbey at the September 16th meeting owe the Chief an apology.
At this time, several citizens in attendance objected to this statement and voiced their objections. They stated that they did not say anything against Chief Darbey and that Mr. Dreves should not have made such a generalization.
Dolores Barrick, Inner Drive – Spoke in favor of Chief Darbey. Stated that she had heard rumors that Jeff Ford could be rehired. She stated that she did not want him in her house.
Dave Granelly, Ridge Road – Ask if the board of trustees think the Sheriff’s investigation was affected by the fact the 2 officers are employees of the county. The trustees declined to answer and suggested that he ask the Sheriffs Department directly.
Bill Hagood – Heard Jeff Ford returned the $100.00 he admitted taking. Will we have to return this to him? Dreves explained that the polygraph results would be inadmissible in a criminal case and then explained about the Garrity Warning that was given to each of the officers. Doesn’t know what will happen to the money.
William Lynn, Warren-Sharon – Said he never remembers the board of trustees saying that they couldn’t comment due to the ongoing investigation. Inquired as to what safeguards have been taken to prevent this situation in the future.
Chief Darbey stated that all monies received in the future would be given to the fiscal officer for deposit.
Helen Clower, Buena Vista – Is sad that the Vienna Neighborhood Watch is being lost.
Tarin Brown, Ridge – Asked about status of probate case.
Brown said we have to wait for the judges to write their opinion, but felt we were getting the money.
Trustees Business:
MOTION: 11-186: Resolved, to approve the transfer of $10,000.00 from the General Fund to the Police Fund to pay expenses. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-187: Resolved, to approve payment of $839.37 to the Trumbull County Emergency Management Agency for dues assessment for the calendar year 2012 to be paid out of the Police Fund. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-188: Resolved, to adopt the updated Trumbull County Hazard Mitigation Plan which is required in order to remain eligible for mitigation funding through FEMA and are part of Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-189: Resolved, to approve payment of $1,160.04 for invoice #20110161 and $1,025.00 for invoice #20110162 to D & TPM & Truck Repairs, LLCA for service to Engine 46 from the Fire/EMS Fund. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Motion was made by DASCENZO, seconded by DREVES to hire four police officers as presented by Chief Darbey on a part-time basis as needed at the rate of $10.00 per hour. Brown commented that we have never hired police officers without the trustees meeting the candidates first. After a short discussion, DASCENZO resinded his motion, but stated that he trusts the recommendation of Chief Darbey as to the personnel that he wishes to hire.
Phil Otte, Sodom-Hutchings – Just wanted to comment that political signs seem to be coming up missing for one particular candidate.
Dascenzo and Chief Brannon spoke about several stories that are being done regarding the 911 Memorials and that the fire department has been contacted to speak about their service. A nationwide scrapbook is also being complied and have contacted Vienna for their information.
The squad and 4 cruisers were out on October 31st during trick-lor-treat hours doing safety checks and passing out candy.
Dascenzo suggested to other trustees that the township resume the Easter Egg Hunt on new property next door.
Dreves stated that the Vienna Historical Society’s Cemetery Walk went well.
Warren Clower asked when the police department was moving into the new building. Dreves said about 2-3 weeks.
MOTION: 11-190: Resolved, to adjourn to executive session for personnel issues with no action to be taken at 7:51pm. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-191: Resolved, to reconvene to regular session at 8:31 p.m. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-192: Resolved, to adjourn at 8:32 p.m. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting October 3, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-159: Resolved, the approval of the September 6, 2011 and September 16, 2011 minutes as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-160: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-161: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-162: Resolved, the August 2011 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Thank you note from Phil and Joanne Otte. (2) Letter from Adrian Biviano regarding rate resolutions for calendar year 2012. (3) Recognition certificate from Representative Sean O’Brien regarding 100th Vienna Home Day Celebration.
Monthly Department Reports:
Zoning – Lance Klinger, Inspector:
• Issued 4 permits
• Requested that 858 Henn Hyde again be declared a nuisance for high grass.
•
MOTION: 11-163: Resolved, that the Vienna Township Board of Trustees declare 858 Henn Hyde, Parcel ID #16-901128 a nuisance due to high grass. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Police – Brian Darbey, Chief:
• Reported 348 calls
• Investigated reported rape on toddler
• 26 donated hours
Dreves complimented Chief Darbey on arranging for the Mathews High School football team to meet and practice with the San Francisco 49ers at Stambaugh Field.
Fire – Richard Brannon, Chief:
• Reported total of 72 calls
• Dan Morgan is working on 2 FEMA grants. Future grants are requiring that our volunteer firefighters be elevated to Status 1. Having the airbase and highways close by are helping us in getting these grants.
• Engine 46 needs brakes
• Talks are still ongoing regarding moving B Tower to Masury.
• Cascade system has been serviced (Air test was done in February 2011).
• Thanked everyone for their help and support with the 911 Memorial Service.
• Would like to hire 2 new part-time paramedics.
The Lexington building was sold to Kundel Industries. Owner stated they are planning to put in a paint area. They moved the fire alarm system.
MOTION: 11-164: Resolved, to hire Randy Stottlemire and Justin Koper as part-time paramedics to work when needed at the rate of $10.00 per hour to be paid from the Fire/EMS Fund. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Road – Mike Penrose, Road Supervisor:
• Contacted Eric Rebhan on September 6, 2011 regarding the ditch on Maple and on September 8, 2011 it was cleaned.
• Reported Henn Hyde project amount was reduced.
• Conducted 2 Funerals and sold 1 4-plot cemetery lot
• Mailed agreement to Columbus regarding Issue 1 (Smith Stewart D)
• Sprayed driveway at police department
• Called electrical company regarding sign at township hall.
• Met with Trumbull County Engineer’s office to survey Smith Stewart D for plan.
• Replaced 2 street lights
• Ordered rear poly fenders for International at a cost of approximately $350.00
• Painted safety steps at police station.
• Hauled 80 tons of anti skid.
• Request motion to purchase 75 tons of salt.
MOTION: 11-165: Resolved, to purchase 75 tons of salt from Morton Salt at a cost of $39,000.00. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Citizens in attendance:
Roseann Kennedy, Sodom-Hutchings- Chili Cook Off will be Monday, October 10, 2011 at 5:30 p.m. at the fire station. Holding the Great Pumpkin Contest again at the schools for grades k-6th with the help of Officer Hartman and Zydik’s Pumpkin Farm.
George Borreas, Youngstown-Kingsville – Questioned article in newspaper regarding sewer pump station phase II. Dascenzo will provide him phone number for contact at the Trumbull County Health Department.
Larry McWreath, Glenwood – Inquired if the 2 police officers that resigned have been replaced. Chief Darbey said they are reviewing 5 candidates for those positions. Also inquired if Vienna was competitive in regards to wages paid to officers. Chief Darbey states that we are and listed rates of pay for part-time officers at Bazetta ($11.00/hour), Brookfield ($11.00/ hours) and Hubbard Township (tiered system of $8.25/hour for 2 yrs. or less; $9.50/hours for 2-4 yrs; and $11.00/hour maximum). Also asked if more full-time officers would be an option.
Bill Stinellis, Smith-Stewart – Would like to address the police coverage at another time, has concerns with the department. Stated that he feels Chief Darbey does a good job.
Trustees Business:
MOTION: 11-166: Resolved, to set Trick-or-Treat in Vienna Township for Monday, October 31, 2011 from 6-8 p.m. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-167: Resolved, to approve the rate resolutions for calendar year 2012 as received by the Trumbull County Auditor. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-168: Resolved, to approve the formation of the township Records Commission per Ohio Revised Code to be comprised of Richard Dascenzo, Jr. (Chairman of Trustees), Vicki Anzur (Fiscal Officer) and Dr. Shirley Wajda (Vienna Township Historical Society Historian) and to authorize the fiscal officer to distribute the Records Retention Schedule RC-2 form to all department heads and for these forms to be returned to her by November 1, 2011. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-169: Resolved, to approve payment to A & T Garage, inc. in the amount of $1,900.00 for invoice dated August 26, 2011 for a rebuilt transmission for police cruiser 2004 Impala to be paid from the Police Fund. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-170: Resolved, to approve payment to FYDA Freightliner in the amount of $987.50 for invoice #R002057874:01 and $2,409.96 for invoice #R002057991, both for repairs on Rescue 46 to be paid from the Fire/EMS Fund. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-171: Resolved, to approve payment to Poly-Tech Associates inc. in the amount of $3,000.00 for invoice #7438 and $750.00 for invoice #7459, both for polygraph testing to be paid from the Police Fund. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-172: Resolved, to amend Motion 11-154 from the September 6, 2011 meeting to reflect the adjusted amount to be transferred from the General Fund to the Police Fund from $50,000 to $10,000. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-173: Resolved, to amend Motion 11-152 from the September 6, 2011 meeting to reflect the adjusted amount of the work done by Marconi Painting from $1,673.00 to $2,570.00 which was invoiced on #292151. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Dreves invited all to attend the open house on Sunday, October 9, 2011 from 2-5 p.m. for the new police building.
Brown corrected the date and time for the next court of appeals hearing in Warren for November 1, 2011 at 10:30 a.m.
MOTION: 11-174: Resolved, to adjourn at 7:43pm. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Special Meeting September 16, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
Chairman Dascenzo stated that the police department’s internal investigation of the theft was complete and the Sheriff’s department is looking into it. The board will take comments from the audience, but will not answer questions.
MOTION: 11-156: Resolved, to accept the resignation of Officer Jeff Ford as stated in his letter that was read by Mrs. Brown effective September 11, 2011. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes with regret, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-157: Resolved, to accept the resignation of Officer Nick Macchione as stated in his letter that was read by Mr. Dreves effective September 16, 2011. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Phil Pegg, 1316 Youngstown Kingsville Rd., spoke about the lack of leadership in the Police Dept.
Gerry Rassega, 4402 Mary Ellen Dr., stated that loosing Officer Ford is a big loss.
Tarin Brown, 1030 Ridge Rd., stated that they are looking for leadership from the Police Dept.
Shirley Wittenauer, 983 Youngstown Kingsville Rd., stated that the prior Police Chief supported the Neighborhood Watch program and the current Chief has no leadership.
Martin Huff, 1044 Ridge Rd., stated that the Police department should be investigated.
Roseann Kennedy, 400 Sodom Hutchings Rd., stated that the Neighborhood Watch will miss Jeff Ford and his hard work. She stated that the money that is missing should have not been in the police department and should have been spent on what they needed.
Karen Rappach, 893 Scoville, stated that Jeff Ford came to call at her house and improperly filled out a police report.
Rita Duncan, 66 S. Outer Dr., wanted to speak in favor of Jeff Ford.
Larry Marsh, 4499 Warren Sharon Rd., spoke for Jeff Ford.
Pete Burns, 1862 Youngstown Kingsville Rd., spoke for Jeff Ford and Chief Darbey.
Rich Novicky, 618 Niles Vienna Rd., spoke for Jeff Ford.
Bill Hagood, 3 S. Outer Dr., spoke on behalf of Chief Darbey.
Darrell Franks, 3613 Warren Sharon Rd., was upset with the Trustees and the fact that they did not tell the public about the theft.
Michelle Garman, 1111 Youngstown Kingsville Rd., spoke for Jeff Ford.
Phil Otte, 1100 Sodom Hutchings Rd., spoke for Jeff Ford.
Shirley Wajda, 609 Niles Vienna Rd., spoke about the community having a lack of trust for the police department and the Trustees.
MOTION: 11-158: Resolved to adjourn at 5:25 p.m. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting September 6, 2011
Roll Call: BROWN - Present; DASCENZO - Present; DREVES - Present
Quorum present
MOTION: 11-144: Resolved, the approval of the August 1, 2011 and August 22, 2011 minutes as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-145: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-146: RESOLVED, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-147: Resolved, the financial records are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
Correspondence: (1) Received a letter from Frank Migliozzi Director of Environmental Health Services, Trumbull County Health Department declaring the structure on 364 Youngstown-Kingsville Road unfit for human habitation.
Monthly Department Reports:
Zoning - Inspector, Lance Klinger, Inspector:
Issued 5 permits / $167.50 in fees
The 3 warning letters which were previously sent were all complied with.
2 warning letters sent
The zoning inspector attended the Trumbull County Zoning Inspectors Association (TCZIA) business meeting.
Police - Brian Darbey, Chief:
Reported 461 calls
8 breaking and entering
1 missing person
60 donated hours
Fire - Richard Brannon, Chief:
Reported total of 66 calls
7 vehicle accidents
1 vehicle fire
12 mutual aid calls
34 transports to area hospitals
Squad 46, the new squad is doing well
Rescue 46 has been out of service since last Tuesday.
Need to look into exhaust fans for truck bays. The engines act up in the heat. Although, there is no need to address it until spring.
Working on landscaping in front of the fire station.
Front bay doors are looking pretty bad.
B tower is out of service
It is being discussed that B tower may be moved to Masury.
Air Pac testing is done. Air bottle testing will start in November.
The 9-11 memorial service and dedication of the newly created display area at the fire station will be at 4:00pm Sunday. A piece of the Twin Towers obtained this summer by fire officials will be at the display.
MOTION: 11-148: Resolved, to pay Warren Fire Equipment $780.25 for Air Pac testing. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
Road - Rex Rager (Mike Penrose excused):
1 funeral
4 pipe jobs
Applied for Issue 1 Grant for Smith Stewart East “D.”
Fixed several signs throughout the township.
Fixed several stones in the cemetery, mowed and weed whacked.
Received $137,000 in state Issue 1 funding to be used toward the $199,000 widening and resurfacing of Smith Stewart Road between Warner Road and Sodom Hutchings Road. The township will pay 31 percent of the costs for the project scheduled for 2012.
Removed a fallen tree on Swift Drive.
2 street lights repaired.
Helped the fire department with the 9-11 display in front of the station.
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings - The Neighborhood Watch will have their next meeting Monday, September 12. There will be a fire safety presentation by Chief Brannon. Neighborhood Watch will also be helping with the September 11 ceremony 4:00pm at the fire station.
Martin Huff, Ridge Road - Wanted to get a police report from two years ago concerning a theft from his property. He would also like the paper work on the audit we just had. Mrs. Brown stated that the audit information could be obtained from the state auditor’s site.
David Sherrard, Maple Drive - Thanked the road department for help with drainage at the culvert. He also clarified with the road department that equipment would be there tomorrow at 7:00am to clean out the ditch.
Jim Novello, Smith Stewart - Wanted to know if there was a suspect or arrest on the breaking and entries. Mrs. Brown stated yes, someone is in the county jail.
Trustees Business:
MOTION: 11-149: Resolved to pay Cerni Motors $804.33 for repairs to the dump truck. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-150: Resolved to turn over 330 Youngstown-Kingsville Road to the health department on recommendation from the fire department. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-151: Resolved to pay $2,076.30 to R.L. Winfield, Inc for plumbing work on the new police building. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-152: Resolved to accept the bid from Marconi for $1,673 to refinish, protect floors and paint the walls inside the new police station. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
Announced a cleanup will be held Saturday at the new police station next to the township hall to help prepare the building for opening later this month. Dascenzo said an open house will be held in October once everything is moved in.
MOTION: 11-153: Resolved to pay Poly-Tech Associates Inc. $750.00 out of the police department fund for polygraph testing. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
MOTION: 11-154: Resolved to transfer $50,000 from the general fund to the police fund. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
On recommendation from Sean O’Brian, McDonald's, Mayor Holmes was written a letter to get advice about and maybe meet with him concerning grant writing.
Mrs. Brown stated that she would like to highlight some of the positives in the township right now. Thanks were given to Pam and Lance Klinger for organizing the recent Home Day Celebration and it is hoped that it will be able to continue. The new police building is a positive. The recent road grant which was received. There is a new squad for the fire department. Also, please try to attend the September 11 Memorial on Sunday at 4:00pm. Finally the Court of Appeals hearing is coming up which holds a prospect of four million dollars for the township. Try to remember the positives happening in the township right now.
MOTION: 11-155: Resolved to adjourn the meeting to executive session at 7:40pm. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes, DASCENZO - yes, DREVES - yes. Motion carried
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Special Meeting August 22, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-142: Resolved, to deny the recommendations of the Zoning Commission to amend Section 41 of the zoning book and further asked that the Zoning Commission research further changes. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-143: Resolved, to adjourn at 6:10p.m. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting August 1, 2011
Roll Call: BROWN - Present; DASCENZO - Present; DREVES - Present
Quorum present
MOTION: #11-128: Resolved, the approval of the July 5, 2011 and July 18, 2011 minutes as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-129: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-130: RESOLVED, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-131: Resolved, the financial records are approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
Correspondence: None
Monthly Department Reports:
Zoning - Inspector, Lance Klinger, Inspector:
One quarterly meeting and an amendment hearing were held
Issued 3 permits / $167.50 in fees
3 letters sent for violations
Police - Brian Darbey, Chief:
Reported 478 calls
1 breaking and entering
4 thefts
146 donated hours
Fire - Richard Brannon, Chief:
Reported total of 67 calls
Squad 46, new squad is in service
Rescue 46 is running sluggish at times
Car 46 has no A/C, engine noise and front tire has slow air leak
Need to look into exhaust fans for the truck bays, the engines are acting up in the heat.
Roof siren needs repaired
Reported construction work has begun on the September 11 memorial to be located in front of the fire station. Two beams from one of the original Twin Towers were acquired by the fire department to be part of the display.
Front bay doors are looking bad
Ordered two new portable radio chargers for the new squad
Starting to phase in Symil-Cast System.
Narrow banding to be completed by January 2013
Air Pac testing is to be done on August 16. Air bottle testing will start in November.
Received a large box of AA & AAA batteries from Duracell
Road - Rex Rager (Mike Penrose excused):
Repaired ditch problem on Bonnie Brae
Planted grass at the gazebo
Rebuilt men’s room toilet
Removed stump at town hall
Painted “Welcome To Vienna” signs that were faded
Installed 45 degree pipe on Maple Dr. to reroute water
Replaced catch basin at the corner of Swift & Mary Ellen
4 new and 1 replacement cemetery foundation
Trees trimmed back at the corner of Bonnie Brae
2 funerals
Talked with engineer’s office regarding weight limit on Aeropark Dr.
Met with the tractor club regarding access to Vienna Parkway
Removed bushes at town hall
Surveyed ditch on Swift Dr. (checking for grade)
Duke’s flushed pipe on Darlene
Rebuilt and relocated a catch basin on Darlene & SunnyDale
Removed sidewalk at fire station
Replaced pipe on Walls Lake Dr.
Contacted engineer’s office regarding Issue I Project Smith Stewart D
Dump truck was repaired
MOTION: #11-132: Resolved, to pay the bill for repairing the dump truck oil pan and transmission at a cost of approximately $1,100.00. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings - The Neighborhood Watch will have their next meeting Monday, August 8. Officer Ford will speak about how the 911 center operates and there will be a speaker from the Urban League discussing fair housing. The neighbor Watch thanked Officer Ford for the tour of the 911 center last month. Last month the Neighborhood Watch also toured the Air Base. It was a very nice tour and they were informed that the next air show should be 2014 although; the Neighborhood Watch will try to have another tour next spring.
Jim Novello, Smith Stewart - Was curious what the zoning letters of violation were sent for. Zoning Inspector Lance Klinger stated that they were for 2 car/vehicles and 1 trash violation. Mr. Novello also wanted to know the outcome of the zoning hearing. The trustees stated that it would be addressed later in the meeting.
Trustees Business:
MOTION: #11-133: Resolved to authorize the Vienna Historical Society access to the township cemetery on Saturday, August 6, 2011 in order to host a conservator from Massachusetts, Ta Mara Conde, who will help to clean and repair stones. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-134: Resolved to set a hearing for the zoning amendment on Section 41: Drainage Tiles for Monday, August 22, 2011 6:00pm. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-135: Resolved to have property parcel #16-167420 inspected by the fire chief, the address being 330 Youngstown-Kingsville Road. Moved by DASCENZAO, seconded by BROWN.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-136: Resolved that the Board of Trustees support the Vienna Home Day Celebration and ask that all township departments to cooperate. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-137: Resolved to approve a resolution to determine video service provider fee to be paid by a video service provider offering video service in the Township pursuant to a State authorization and authorizing the Township Fiscal Officer to give notice to the video service provider of the provider fee. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-138: Resolved to appoint Virginia Brothers to the alternate position on the Zoning Commission vacated by Lance Klinger. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
MOTION: #11-139: Resolved to enter into a residential lease agreement with Reggie Huff for 856 Youngstown-Kingsville Road, Vienna, Ohio 44473. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
The trustees met with Representative Sean O’Brian about how the township will be receiving less money. The trustees were given contact numbers and advice on obtaining money.
The trustees met with the grant writing team Grant Source Professionals with the possibility of possibly hiring this team. No action has been taken yet.
The trustees discussed with Police Chief Darby the need to purchase a new police cruiser and discussed financing options.
Mr. Dreves stated that worker’s comp is coming up next year. He will be meeting with Mr. Frank Gates to discuss the cost.
MOTION: #11-140: Resolved to recognize the Mathew’s Schools age 13-14 girls softball team for winning the state championship and invite the team to next month’s trustee meeting. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
Mrs. Brown stated that the court of appeals has rescheduled the township’s hearing to November 1, 2011 at 10:30am. The public hearing will be held in downtown Warren.
MOTION: #11-141: Resolved to adjourn the meeting. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN - yes; DASCENZO - yes; DREVES - yes. Motion carried
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Special Meeting July 18, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-126: Resolved, to approve the 2011 Alternate Tax Budget as prepared and presented by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-127: Resolved, to adjourn at 6:25p.m. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting July 5, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-114: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-115: Resolved, the approval of the June 6, 2011, June 11, 2011 and June 20, 2011 minutes as prepared by the fiscal officer with correction to the June 6, 2011 minutes as discussed. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-116: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-117: Resolved, the May 2011 financial report is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Received public records request from the Tribune. (2) Letter from Sean O’Brien requesting to meet with the trustees.
MOTION: 11-118: Resolved, to hire Jessica Lombardo and Jason Lee effective July 5, 2011 at the rate of $10.00 per hour as part-time police officers to work on an “as needed” basis. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
The officers were sworn in.
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Issued 1 permit
• Had 2 attend the zoning workshop in Geneva Ohio
• Reported that of the 26 properties declared a nuisance for high grass at the June 2011 meeting, only 6 had to be mowed on July 1, 2011 by the Trumbull County Sheriff’s office
• Requested that 858 Henn Hyde be declared a nuisance for high grass
MOTION: 11-119: Resolved, that the Vienna Township Board of Trustees declare 858 Henn Hyde, Parcel ID #16-901128 a nuisance due to high grass. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Police – Brian Darbey, Chief:
• Reported 472 calls
• 16 donated hours
• 4 breaking and enterings
• Stated 858 Henn Hyde is unsecured
Fire – Richard Brannon, Chief:
• Reported total of 61 calls
• Rescue 46 should get looked at this week
• New ambulance should be in next week. Chief Brannon is to let Mrs. Anzur know when so payment can be made
• Will look into problem with roof siren
• Received 3 more air bottles and will send 3 more air bottles out
• Received AA and AAA batteries from the Duracell/National Volunteer Fire Council Program
• Received email from New York regarding the 911 artifacts. Will leave on July 19, 2011 to pickup. Received donations for this and Starr Fabrication has agreed to help
Mrs. Brown received letter with from Cummins for planned warranty plan for the generator.
MOTION: 11-120: Resolved, to enter in agreement with Cummins for Planned Warranty Plan for the generator and to approve payment of $829.79 for the plan. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Mr. Dreves attended the June 22, 2011 meeting in Liberty regarding joint fire district council and feels that we should continue to attend these meetings to obtain information.
Road – Rex Rager (Mike Penrose excused):
• Cleaned ditches on Sheridan Drive, Smith Stewart and Centennial (Dukes Sanitary flushed this also)
• Repaired township sign at Crews Hood and Youngstown-Kingsville
• Spoke with ODOT on June 7, 2011 regarding the flooding in front of township hall. ODOT said this is the township’s responsibility. Mrs. Brown would like to see agreement when catch basin
• was put in. Need to contact a supervisor at ODOT. Bill Hagood suggested that the trustees contact Columbus and request a topography map of 193 as it travels through Vienna and see exactly where the right of way is
• Finished pipe job on Henn Hyde
• Truck 9 still needs repaired. Trustees instructed road department to obtain estimates from 2 places
• Removed stumps in the cemetery and planted grass at graves and fixed some from last year
• Mulched flower beds
• Cleaned culvert on Bonnie Brae
Citizens in attendance:
Nick Chuirazzi, Warren Ave – Inquired about update on the 2 properties he had previously complained to the board about. Mrs. Brown got information on the one at 356 and the Trumbull County Health Department should declare it uninhabitable at their meeting on August 17, 2011. He also asked if township is going to pump water out of the basement of one of the properties. Mrs. Brown stated that we cannot do this because it is private property.
David Sherrard, Maple Drive – Thanked the road department for re-diverting the drain that was flowing water onto his property
Phil Pegg, Youngstown-Kingsville – Stated that he was directly addressing the trustees about missing information and inaccurate information in the newspapers and in the board minutes in regards to the police reports. Want to know why information is being withheld and if there is a conspiracy by the board to withhold this information from the public, maybe to make the township appear safer in order to get a better rate on their insurance premiums. The trustees stated that no information is being withheld and we get no such discount. Officer Darbey stated that he reports directly from what the 911 Call Center sends him for the board meeting minutes. He also stated that he faxes this report every Friday to the newspaper, receives a fax confirmation and cannot control what the newspaper decides to print. Officer Ford, who also works at the 911 Call Center, explained how calls to the center are categorized.
Roseann Kennedy, Sodom-Hutchings- Thanked Jeff Dreves and other Veterans regarding the flag burning ceremony. Also thank Rex Rager for constructing the fire pit. Approximately 300 flags were retired with dignity. Neighborhood Watch will have no meeting in July. The tour of the 911 Call Center is June 13, 2011. The airbase tour has been rescheduled for July 22, 2011 at 1:00 p.m. Neighborhood Watch received a beautification grant and offered to redo landscaping at the township hall with part of this money in addition to what is being done on the township green. The girls scouts will be watering at the township sign and green as a service project. The Mathews High School basketball coach had inquired about a community project that the players could do and they were notified of some properties that they could help take care of, but Roseann received no response. Officer Ford has been taking care of a property on Coal Road on his own time. Upcoming scheduled meetings are: Urban League (August), Chief Brannon (September), Chili Cook-off (October), Game Warden (possibly in November).
Phil Otte, Sodom-Hutching – Inquired about status of probate case. Mrs. Brown said oral arguments are scheduled for October, 2011 in Ashtabula. Mr. Otte also pointed out that limbs are sticking out through the fence on the west side of cemetery.
Michele Garman, Youngstown-Kingsville – Historical Society’s next cemetery restoration is July 9, 2011 from 9:00am-12:00 pm. Help is needed.
Trustees Business:
Mr. Dascenzo wrote letters to Grant Source Professionals in Youngstown, Ohio to see what a grant writer might have to offer.
MOTION: 11-121: Resolved, to adjourn to executive session at 8:03 p.m. for personnel issues and possibly to reconvene to hire new zoning inspector. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-122: Resolved, to reconvene to regular session at 9:20 p.m. was made by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-123: Resolved, to accept the resignation of Gary Wireman as Zoning Inspector effective July 31, 2011. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-124: Resolved, to hire Lance Klinger as the new Zoning Inspection effective July 5, 2011 for a probationary period of six (6) months at the rate of $450.00 per month. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – no, DREVES – yes. Motion carried yes
MOTION: 11-125: Resolved, to adjourn at 9:25 pm. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Special Meeting June 20, 2011
Chairman Richard Dascenzo called the meeting to order at 5:00 p.m. Roll Call: Mrs. Brown, present, Mr. Dascenzo, present, Mr.Dreves, present.
Motion: 11-110: Resolved, to change health insurance plans to Anthem Blue Access D 06(10) for a total premium of $4796.00 per month. Moved by Mrs. Brown seconded by Mr. Dreves. Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes.
Motion: 11-111: Resolved, to renew the liability insurance with Burnham & Flowers, for a total annual premium of $26,018.00. Moved by Mr. Dreves, seconded by Mrs., Brown. Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes.
Motion: 11-112: Resolved, to approve the bills from clean up day for Horodyski Brothers in the amount of $2866.00 and Allied Waste in the amount of $1730.00, other invoices from Airport Auto in the amount of $887.88 and RL. Parsons & Sons for the mower repair in the amount of $750.11, effective May 31, 2011. Moved by Mrs. Brown, seconded by Mr. Dreves. Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes.
Motion: 11-113: Resolved, to adjourn at 5:10 pm, to interview candidates for the Zoning Inspector’s position. Moved by Mrs. Brown and seconded by Mr. Dreves. Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes
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Special Meeting June 11, 2011
Chairman Richard Dascenzo called the meeting to order at 9:00 a.m. Roll Call: Mrs. Brown, present, Mr. Dascenzo, present, Mr.Dreves, present.
Motion: 11-107: Resolved, to purchase the property located at 856 Youngstown Kingsville Rd., Parcel ID #16-114500 from Charles G. McLewis for a total cost of $200,000.00 and secure a loan from Cortland Banks in the amount of $200,000.00 at 3.5% annual interest rate for a period of 20 years with 40 semi-annual installments on November 2nd and May 2nd each year. Payments will be $5,000.00 plus interest 2 times per year. The exact amount may be adjusted by said bank’s note therefore. First payment commences on November 2, 2011 and the Township shall pay up to a $250.00 loan fee. Moved by Mr. Dreves, seconded by Mrs. Brown. Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes
Motion: 11-108: Resolved, to ask that the Trumbull County Health Department inspect the property located at 364 Youngstown Kingsville Rd., Parcel ID 16-116425 to determine if the property is unfit for human habitation, based on the Fire Chief’s recommendation. Moved by Mrs. Brown, seconded by Mr. Dascenzo. Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes.
Motion: 11-109: Resolved to adjourn at 9:10 am. Moved by Mrs. Brown and seconded by Mr. Dreves, Roll Call, Mrs. Brown, yes, Mr. Dascenzo, yes, Mr. Dreves, yes
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Regular Meeting June 6, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-095: Resolved, the approval of the May 2, 2011 minutes as prepared by Michele Garman, Zoning Secretary. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-096: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-097: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-098: Resolved, the April 2011 financial report is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Note from Fred Hanley, Hubbard Trustee, supporting Mrs. Brown’s response to The Tribune’s editorial on the building purchase. (2) Letter from Western Reserve Port Authority requesting township’s support of the Appalachian Regional Waterline Grant for emergency fire hydrants. (3) Letter from Trumbull County Commissioners announcing they will hold an informational meeting on Wednesday, June 8, 2011 at 7:00 p.m. in the Mathews High School cafeteria to discuss the Little Squaw Creek Interceptor Phase III Sewer Project.
MOTION: 11-099: Resolved, that the Vienna Township Board of Trustees support the Appalachian Regional Waterline Grant for emergency fire hydrants. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Issued 1 permit.
• Had work session on May 5, 2011.
• Attended workshop in Fowler on Cemeteries. Mark Finamore was the speaker.
• Zoning office was closed on May 30th due to the holiday, but was open on May 31st.
• Held quarterly meeting
• Requested motion to declare several properties for high grass.
• Requested motion to support the Mosquito Creek Watershed Balanced Growth Plan regarding the northwest corner.
• Trumbull Soil and Water will have a workshop on June 14, 2011.
• Would like to send 1-2 persons to the NE Ohio Planning & Zoning Workshops & Conference on June 24, 2011 at the Conference Center in Geneva State Park from 8:00 am – 3:35 pm.
MOTION: 11-100: Resolved, that the Vienna Township Board of Trustees declare the attached list of properties a nuisance due to high grass. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-101: Resolved, that the Vienna Township Board of Trustees support the Mosquito Creek Watershed Growth Plan. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Police – Brian Darbey, Chief:
• Reported 442 calls
• 21 donated hours
• 4 burglaries, 1 breaking and enterings and 21 crashes
• Submitted grant application for 1 full-time officer.
• Submitted grant application for $16,000 for extra summer help for traffic and 4-wheelers.
• Received donation of office chair from David & Cathie Nutt.
Fire – Richard Brannon, Chief:
• Reported total of 65 calls
• Rescue 46 running sluggish.
• New ambulance is schedule for receipt approximately July 4, 2011
• Starting to phase in SYMIL-Cast System.
• 911 Call center may not be accessible to all scanners due to narrow band effective in 2013.
• Has called EPA with citizens’ questions regarding burning. Hope to receive new brochures on this.
Mrs. Brown asked by fire department needed FCC license. Chief Brannon said this is required for the radios.
Road – Rex Rager (Mike Penrose excused):
• Had 2 funerals
• ODOT flushed drain in parking lot in front of Township Hall
• Talked to Sanitary Engineers regarding culvert problems on Henn Hyde because problem occurred after the sanitary sewer line was put in.
• Spreader was washed and oiled
• Worked in cemetery
• The tree hangover problem on the north section of Henn Hyde was removed.
• Submitted tire grant application and requested left over money also.
• Repaired catch basin on Karen Oval
• Road side mower needed parts. Being shipped overnight by Columbus and should be here tomorrow.
• Need to look at putting a maximum cap on the number of tires we will accept at next year’s township clean up day.
• Order was placed for the 150 tons of salt.
Mr. Dascenzo has list of ditch work that is needed and will give to road department.
Citizens in attendance:
Jack Kelly, Laura Road – Complained of problem with noise from Dairy Queen in early morning. Mrs. Brown will talk with owner.
Jim Novello, Smith Stewart – Questioned principle amount stated in Motion #11-093 at April meeting. If these figures are correct we would be repaying $250,000 principal on the $200,000 loan. Jeff Dreves will review his figures.
David Sherrard, Maple Drive – Continues to have problems with the culvert/ditch and flooding onto his property. Had additional photos. Mr. Dascenzo was there yesterday and stated we can’t get a backhoe in there. Mr. Dreves will contact property owner. Rex Rager will remove log and main pipe will be relocated by the Township.
Warren Clower, Buena Vista – Tree overhang on Bonnie Brae is causing drivers to turn around in his property and is causing damage to the road. Rex Rager will look into this.
Bill Hagood, Outer Drive – Says there is still a problem with the drain in parking lot at Township Hall. Rex Rager will contact ODOT again.
Leonard Kutnak, Pin Oak – Questioned if Township has noise ordinance. Was told there is no noise ordinance and advised him to contact Chief Brian Darbey for disturbances of peace when who is causing it is know.
Jim Novello, Smith-Stewart – Expressed his displeasure with the abruptness of how fast the meeting was called regarding Chesapeake. Clarified that he wasn’t trying to disparage anyone from West Virginia. Pointed out that they had a well blow out right after the meeting. Asked for clarification of the money that was approved to be move at the April meeting. Mrs. Anzur explained that this was transferred from Star Ohio to Cortland bank so that we could get a better interest rate.
Neighborhood Watch – Next Meeting will be June 13th behind the fire station at 7:00 pm. Jeff Dreves will conduct a flag burning ceremony. Bake sale at Sam’s Club will be Saturday, June 18th at 10:00 am. Please drop off donations June 17th at fire station.
Virginia Brothers, Mary Ellen – Expressed that she was interested in the Zoning Inspector’s position.
Trustees Business:
Mr. Dascenzo will attend the June 13th meeting with the Trumbull County Tax Incentive Review Council meeting.
Mr. Dascenzo was asked to attend the recent Mathews Board of Education meeting to hire new superintendent.
Mr. Dascenzo received many calls from residents to come and pick up trash on Clean-up day.
MOTION: 11-102: Resolved, to proceed with 2nd reading of the Fire/EMS renewal levy. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Mr. Dreves announced the Vienna Concerts will start on July 10th and will run for 7 weeks until August 21st.
Mrs. Brown, Mr. Dreves and Warren Clower attended a meeting with the Sanitation Department and Frank Fuda regarding complaints with water. They were told that $24 million has been spent on a re-clarification system to take care of the calcium problem, but it will take 18 months to fix problem entirely.
Mrs. Brown attended an informational meeting in Liberty on forming a joint fire district. Will continue with the talks for now. Next meeting is June 22nd at 10:00 am.
Warren Clower questioned fire hydrant flushing. Chief Darbey said he saw them on Ridge. Mrs. Brown will call on this.
MOTION: 11-103: Resolved, to change the July 2011 Trustees Meeting to Tuesday, July 5, 2011 at 7:00 pm due to the July 4th holiday. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
The Vienna Alumni Association purchased a new trophy case for the Vienna Flyers Basketball Team. Will determine where to place it in township hall.
Will put notice in paper for special meeting on Monday, June 20th at 5:00 p.m. to interview for Zoning Inspector position. Will advise all candidates of time.
Trustees will contact Geauga County Waste about dumpsters overflowing.
Mrs. Brown received notification that Time Warner Cable has petitioned the FCC to terminate the Franchise Agreement with the township in November 2011. This could mean an approximate $40,000 loss of revenues. Township legal council is working on this.
Vienna Township is hosting the Trumbull County Township Association Meeting on Thursday, June 6th.
MOTION: 11-104: Resolved, to adjourn to executive session to discuss health insurance with Bob Lackey, with no action to be taken at 8:23 pm. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-105: Resolved, to reconvene to Regular Session at 9:38 pm. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-106: Resolved, to adjourn at 9:39 pm. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting May 2, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-080: Resolved, the approval of the April 4, 2011 minutes (with corrections) as prepared by Michele Garman, Zoning Secretary. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-081: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-082: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-083: Resolved, the March 2011 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: Letter from Adrian Biviano, Trumbull County Auditor, advising us of the proposed cuts in the Tangible Personal Property Tax and Public Utility Deregulation Replacement (KWH) Payments that the Governor has planned.
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported fees were $167.50 and issued 1 permit
• Held quarterly meeting
• Monthly meeting is scheduled for Thursday, May 5, 2011
• Gary Wireman requested that the Trustees accept his resignation effective upon the appointment of his replacement. The Trustees asked that anyone interested, please contact them.
Police – Brian Darbey, Chief:
• Reported 444 calls
• 21 donated hours
• 3 burglaries and 13 breaking and enterings
• Submitted for D.A.R.E. Grant
Mrs. Brown asked if there were any leads on the breaking and enterings and Chief Darbey stated they had received one today.
Mr. Dascenzo has contact information for the Antique Club for the police department.
Fire – Richard Brannon, Chief:
• Reported total of 52 calls
• Tornado siren on Sodom-Hutchings has been repaired and 911 center confirmed signal
• Ditch pump gaskets had to be made because they are no longer available for purchase
• Serviced 3 air bottles due to leaking air.
• Would like to hire Travis Birch as a part-time EMT
MOTION: 11-084: Resolved, to hire Travis Birch as a part-time EMT on an as-needed basis effective June 1, 2011 at $9.00 per hour. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Road – Mike, Road Superintendent.
• Repaired several street lights
• Scored only 42 points on Smith Stewart road project
• ODOT agreed to fix the catch basin in front of the Township Hall
• Attended road-sealing seminar regarding cold seal. Saw a few examples in Burghill.
• Continuing sign replacements to comply with reflect ability requirement.
• Cleaned 3 ditches on Turkey Run
• Would like to purchase 80 tons of salt. This will be enough when mixed for winter. Waiting on cost.
• Would like to hire Chad Savric as part-time laborer for the summer.
MOTION: 11-085: Resolved, to submit request for 80 tons of salt from the Ohio Department of Transportation. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-086: Resolved, to hire Chad Savric as part-time laborer for the summer at $7.50 per hour. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-087: Resolved, to have Mike Penrose and Rex Rager certified as inspectors for evaluating traffic sign retro reflectivity in accordance with the Ohio Manual of Uniform Traffic Control Devices (OMUTCD) requirements. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Citizens in attendance:
Judith Carde, Scoville Drive – Is new to area and would like to know who to contact about problems regarding junk cars and tires at property on corner of Scoville and Warren-Sharon. Gary Wireman will take care of this issue.
David and Linda Sherrard, Maple Drive – Thanked Mike Penrose and Rex Rager for removing debris from culvert. Asked for help in resolving problem of water backup to their home. Showed pictures to trustees of the 18” of water in their basement from February 28, 2011. Have expended a considerable amount of money for repairs and preventative measures over the last 2 decades. Penrose explained that the ditch owner is responsible and the trustees will contact them about this matter.
Jim Novello, Smith-Stewart – Expressed his displeasure with the abruptness of how fast the meeting was called regarding Chesapeake. Clarified that he wasn’t trying to disparage anyone from West Virginia. Pointed out that they had a well blow out right after the meeting. Asked for clarification of the money that was approved to be move at the April meeting. Mrs. Anzur explained that this was transferred from Star Ohio to Cortland bank so that we could get a better interest rate.
Phil Otte, Sodom-Hutchings: Asked if all our money was insured. Mrs. Anzur said it was.
Roseann Kennedy, Sodom-Hutchings: Next Neighborhood Watch meeting is May 9, 2011 at 7:00 p.m. A flag retirement will be held at the June meeting and new flags will be available for purchase. Great American Clean-up is Saturday, May 7, 2011 at 12:00 p.m. behind the fire station. Volunteers are needed. Asked for an update on Home Day. Mrs. Brown advised that she contact Pam and Lance Klinger, who are organizing this event. Requested that it be put in the minutes that are reported to the newspaper for residents to call 911 if they see anything suspicious in the township. This might help with the breaking and enterings. Trustees will handle.
Warren Clower, Buena Vista – Noticed a station wagon at Booty’s old house across from the Vienna Methodist Church that now has no license plate.
Michele Garman, Youngstown-Kingsville – Vienna Historical Society will be participating in the Memorial Day Observation. All members are to meet at the high school at 12:00 p.m. for the ceremony. A Civil War Encampment is being held at the Gazebo area after the ceremony at the memorial. Next meeting will be Tuesday, May 31, 2011. The archives project will break for the summer after May 24, 2011 and will resume Tuesday, September 6, 2011. Submitted request to access the township cemetery for restoration.
MOTION: 11-088: Resolved, to grant Vienna Historical Society access to the township cemetery from 9:00 a.m. – 12:00 p.m. on June 11, 2011, July 9, 2011, and August 13, 2011 for restoration purposes. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Trustees Business:
MOTION: 11-089: Resolved, to revise township towing policy and put the following on a rotating basis (1) Patrick’s Towing, Warren-Sharon, (2) Bud’s Towing, Youngstown-Kingsville and (3) Sorice Towing, Liberty. When owner has a specific request, that company will be called. This policy revision will be given to the 911 center. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-090: Resolved, to purchase required tee shirts for EMS employees under IRC §132(e) at a cost of approximately $460.00 from Computer Stitch. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Discussion: Chief Brannon questioned why motion was needed for this. Stated that this was never needed in past and he did not understand why Mrs. Anzur was requiring this. Mrs. Brown explained that the auditors were getting stricter on things. Mrs. Anzur explained that this had to do with the IRS and that both she and Mr. Dreves had spoken with an IRS deputy concerning employee clothing.
MOTION: 11-091: Resolved, to submit for 1st reading a Fire/EMS renewal tax in excess of the ten mill limitation for the benefit of said Township for the purpose of providing and maintain fire apparatus, appliances buildings, or sites therefore, or sources of water supply and materials therefore, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of permanent, part-time, or volunteer firefighters personnel or fire fighting companies to operate the same including the payment of firefighter employer’s contribution required under §742.34 of the Revised Code or to purchase ambulance equipment or to provide ambulance, paramedic, or other emergency medical services operated by a fire department or fire fighting company, at a rate not exceeding 1 mills for each dollar of valuation, and which amounts to $0.10 for each one hundred dollars of valuation for a period of 5 years, commencing in 2011, first due in calendar year 2012. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-092: Resolved, to purchase a 2010 Ford E450 XL SD Life Line Superliner Type III Ambulance from Pfund Superior Sales Company, for a total cost of $165,190.00 through the state purchasing program with a Ford Government Price Concession QR951 of ($5,200.00) and a trade-in of ($10,000.00) and secure a loan through Cortland Banks in the amount of $149,990.00 at 3.5% annual interest rate for a period of 7 years with 14 semi-annual installments on November 1st and May 1st each year. Said payment will be $10,713.57 plus interest two times per year. The exact amount may be adjusted by said bank’s note therefore. First payment commences on November 2, 2011 and the Township shall pay up to a $500.00 loan fee. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-093: Resolved, to purchase the property located at 856 Youngstown-Kingsville Road, Parcel ID #16-114500 from Charles G. McLewis for a total cost of $200,000.00 and secure a loan from Cortland Banks in the amount of $200,000.00 at 3.5% annual interest rate for a period of 20 years with 40 semi-annual installments on November 2nd and May 2nd each year. Payments will be $6,250.00 plus interest 2 times per year. The exact amount may be adjusted by said bank’s note therefore. First payment commences on November 2, 2011 and the Township shall pay up to a $250.00 loan fee. Moved by DREVES, seconded by BROWN
Discussion: several residents asked the following questions. (1) Heard the house on the property could not be rented. Is this true? What about the current occupants of the house? Mr. Dreves said the house can not be rented and that the current occupants would live there rent free was notice had been given and expired. (2) Does the township have any plans for the house? Mr. Dreves said we have some ideas, but nothing definite at this time. We need more room for records storage and maybe a community center down the road. (3) What is the timetable for all this? Mrs. Dreves said approximately 30-60 days to closing. (4) Does the township know how much it will cost to have the building ready to occupy? Mr. Dreves said we could move in upon possession. (5) Is the township currently using the interest on the escrow account for anything? Mrs. Brown stated it was being put in the General Fund.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Mrs. Anzur said that the 2009 and 2010 audit is done and we have received the preliminary paperwork. Sent email to Rick Kubic, Deputy Auditor, requesting update on status of the 2006, 2007 and 2008 audit that is keeping us on the Unauditable List. Will advise of his response.
The 71st Memorial Day Observation will be held on Monday, May 30, 2011 starting with the ceremony at Mathews High, followed by the procession to the Sailors and Solders Memorial.
Mr. Penrose stated that the encampment couldn’t pound anything into the ground at the township green.
MOTION: 11-094: Resolved, to adjourn at 10:15 p.m. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting April 4, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-068: Resolved, the approval of the March 7, 2011 minutes, March 28, 2011 Public Zoning Hearing minutes, and March 28, 2011 Special Meeting minutes as prepared by the fiscal officer and amended. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-069: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-070: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-071: Resolved, the February 2011 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: Received from Ernest Cook stating that the Trumbull County 911 charge for 911 services will remain the same as 2010.
Monthly Department Reports:
Police – Brian Darbey, Chief:
Reported 428 calls.
12 donated hours
Will seek a continuation of the DARE Grant funding for a police officer to be at the Mathews Schools for programs.
Fire – Richard Brannon, Chief:
Reported total of 64 calls
Roof siren is back on and working. Tornado Siren on Sodom-Hutchings is working.
Squad 46 had a relay starter replaced and water pump replaced.
Firefighters and emergency medical technicians in the department took part in a Hazmat training for certification
Request to hire Matt Gordon as a part-time emergency medical technician.
MOTION: 11-072: Resolved, to hire Matthew Gordon as a paramedic at $10.00 per hour. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Zoning - Gary Wireman, Inspector:
Reported fees were $12.50 and issued 2 permits.
The zoning board recently met with the trustees concerning updating township maps for future land use.
Road – Mike Penrose, Road Superintendent.
Had 2 funerals.
Repairs to backhoe and spreader.
Continuing with sign replacements to comply with reflect ability requirement.
Trumbull Geauga Solid Waste Management granted funding for the tire grant.
Request to hire Kevin Timothy Moyer Jr. as a summer helper.
MOTION: 11-073: Resolved, to hire Kevin Timothy Moyer Jr. as part-time summer road worker at $7.50 per hour. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Citizens in attendance:
Martin Huff, Ridge Road: Questioned Officer Darbey if anything can be done about his nephews, who also live on Ridge Road. They are without licenses and still driving and drinking. Ther are also concerns of domestic violence within the nephew’s homes. Officer Darbey stated that they can try to do traffic stops and as far as the domestic violence, someone needs to call and report it when it happens.
Warren Clower, Buena Vista: Asked about a meeting with the sanitary district about water quality. Heidi Brown stated that they are trying to set this up.
Trustees Business:
Mrs. Brown stated that Fowler Township contacted us about a joint zoning seminar. The informational meeting has been set for Friday, May 6, 7:00 - 9:00pm at the Fowler Community Center.
MOTION: 11-074: Resolved, to approve entering into a two county mutual aid agreement with the Mahoning Valley Chiefs of Police Association for Trumbull and Mahoning Counties. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-075: Resolved, to approve the annual contribution to support the 2011 Mahoning Valley Crisis Response Team at a cost of $2,000. The Youngstown-Warren Regional airport will provide $1,000 of the cost and $1,000 will be paid by Vienna Township. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-076: Resolved, to approve the fiscal request to move money from Star Ohio to Cortland Bank in order to obtain a higher interest rate. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-077: Resolved, to approve advances and transfers as listed on the attached sheet. Moved by Brown, seconded by Dreves
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-078: Resolved, to request notification from the Ohio Department of Natural Resources, Division of Mineral Resource Management when drilling permit applications are filed for tracts or drilling units located in the township. The notification should be sent by e-mail to Fiscal Officer Vicki Anzur at vickianzur@viennatownship.com. Moved by Dreves, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Richard Dascenzo announced that an informational meeting is scheduled for 7:00pm April 20, 2011 at thw town hall with Chesapeake Energy Co. regarding gas well drilling. Dascenzo said there have been concerns from residents about drilling.
Dan Dicken, Director of Aviation at the Youngstown-Warren Regional Airport stated that he would like to do a presentation on what is happening at the airport.
MOTION: 11-079: Resolved, to adjourn at 8:00pm. Moved by Dreves, seconded by Brown
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Special Meeting March 28, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-066: Resolved, the approval of the 2011 Appropriation Budget as prepared and presented by the fiscal officer. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-067: Resolved, to adjourn at 8:52 p.m. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting March 7, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-055: Resolved, the approval of the February 7, 2011 minutes as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-056: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-057: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-058: Resolved, the January 2011 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Legal opinion from Attorney Matthew Vansuch on cemetery and crypt. Township is responsible for these and for making decisions regarding upkeep and restoration. (2) Letter from zoning commission with proposed amendments to the township resolution and zoning map regarding commercial and industrial parcels.
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported fees were $77.50 and issued 2 permits.
MOTION: 11-059: Resolved, there will be a Public Hearing on for the proposed zoning amendments on Monday, March 28, 2011 at 7:00 p.m. at the township hall. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Police – Brian Darbey, Chief:
• Reported 357 calls.
• 10 donated hours
• Submitted bill for 16.0 hours to the Regional Chamber for Governor Kasich’s visit.
• Meeting with lady regarding grant Thursday, March 10, 2011 at 10:00 a.m.
Mr. Dreves stated grant for new police cruiser was denied.
Mr. Dascenzo gave credit to police department for working together during Chief Darbey’s absence due to illness.
Fire – Richard Brannon, Chief:
• Reported total of 68 calls
• Reported siren is now working and overhead squad door repaired
• Worked with Winner Aviation regarding functions in hangars
Road – Mike, Road Superintendent.
• Smith Stewart B has been submitted to small government.
• Had 2 funerals
• Repairs to plow.
• Beginning sign replacements to comply with reflectability requirement.
• Repaired 2 street lights
• Cold patched throughout township
• Stated Township Clean-up Day will be Saturday, May 21, 2011 from 7:00 a.m. – 2:00 p.m.
Citizens in attendance:
Roseann Kennedy, Sodom-Hutchings: Next Neighborhood Watch meeting is March 14th at 7:00 p.m. Guest speaker is Judge Swift and the topic is on guardianship.
Michelle Garman, Youngstown-Kingsville: Corrected information about Vienna Historical Society and cemetery walk in May that was in the newspaper. Next meeting is Tuesday, March 29, 2011 at 7:00 p.m., followed by a discussion and photo presentation about “Home Day”.
Jim Novella, Smith Stewart: (1) Inquired about the status of culvert installation. Mrs. Brown said we had received letter from Attorney regarding this matter. Attorney Matt Van Such arrived shortly and fielded several questions. (2) Thanked the road department for doing a fine job of keeping the roads clear.
William Lynn, Warren-Sharon: (1) Asked about status of litigation. Hearing on March 14, 2011 and then it goes to appeals court. (2) Asked about status of building purchase. Mr. Dreves is still working with bank. Mr. Novella then asked if township could rent the house to help offset cost? No, the township cannot rent.
Mike Aurilio, Ridge: (1) Inquired about zoning issue of not going north past trailer park on Ridge for industrial that was made with past trustees. (2) Questioned if road superintendent has looked into “TRAC” for funds for grant money regarding Smith Stewart.
Phil Otte, Sodom Hutchings: Showed notice of sewer meeting in newspaper for April 5, 2011 in Liberty Township for Phase II. Questioned why there has been no meeting in Vienna. Mrs. Brown will call Trumbull County Engineer’s office tomorrow for more information.
Darrell Franks, Warren-Sharon: Asked about pothole repair on Warren-Sharon. Mrs. Brown said a work order was submitted today.
Warren Clower, Buena Vista: Houses received through land banks, what can the township do with them? Township can sell, but not rent and could be responsible for some taxes.
Trustees Business:
MOTION: 11-060: Resolved, to approve the certified mileage for the township as of December 31, 2010 at 15.260 miles. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Mrs. Brown gave update on 405 Centennial. Could not be inspected because could not gain entry.
Mrs. Brown said that Sam Lamancusa would speak before the April 4, 2011 meeting at 6:30 p.m. about the Land Banks.
MOTION: 11-061: Resolved, to adjourn to executive session for a pending litigation and other possible litigation at 8:08 p.m. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Reconvened from executive session.
MOTION: 11-062: Resolved, to adjourn at 10:15 p.m. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting February 7, 2011
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 11-048: Resolved, the approval of the January 3, 2011 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN
Roll Call Vote: BROWN – yes, DASCCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-049: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-050: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-051: Resolved, the December financial report is approved as prepared by the fiscal officer. Moved by BROWN, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Letter from the auditor of state notifying us they will begin audit of 2009/2010 records at a cost not to exceed $9,500.00. (2) Letter from Geauga County Treasurer with payment for balance of grant for tire disposal from May 2010 township clean-up day.
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported on permits, fees and revenues for 2010
• Had meeting with Trumbull County Planning Commission and township attorney, zoning commission had quarterly meeting on January 6th and special meeting on January 20th
• Upcoming meetings are: February 17th – Public hearing at 7:00 p.m. to hear comments on proposed rezoning of township
Police – Brian Darbey, Chief:
• Reported on calls, break ins and arrests for 2010
• Reported on calls and break ins for January 2011
• Township was turned down for grant for the extra summer patrol
• Reported 1 suicide
• Missing girl was found in West Palm, FL. Returned within 24 hours of the initial call through help of Facebook postings
Fire – Richard Brannon, Chief:
• Reported on calls and fire loss for 2010
• Reported on calls, maintenance and fire loss for January 2011. Unit response time is 6 minutes 20 seconds. Increased time is due to increased travel distance to calls
• New spring ordered for overhead door at fire station
• 911 is having problems and interim director is working on these
• Roof siren has been turned off due to freezing
• 289 Youngstown-Kingsville – Notified that fire extinguishers need to be tested annually
• Made inquiries about Squaw Creek Fire Suppression System
• Investigating occupancy load at Shevies
• Keys found in parking lot have been turned in at fire station. Mrs. Brown will post on township website
• Recycling collection has been kept up
Mrs. Brown requested estimate for painting the back wall inside the fire station.
Road – Mike Penrose – excused. Mr. Dascenzo read 2010 report prepared by Mr. Penrose.
Mrs. Brown requested that the road department check possible sinking at Seminole & Youngstown-Kingsville and Belmar Terrace & Youngstown-Kingsville.
Citizens in attendance:
Roseann Kennedy, Sodom-Hutchings: Next Neighborhood Watch meeting is February 14th at 7:00 p.m. with Jeff Adler as guest speaker.
Michelle Garman, Youngstown-Kingsville: Said she was approached about gas well drilling on her property and asked if anyone else had been approached. There is a discussion on this February 15th at 5:30 p.m. at Liberty Township Hall. Vienna Historical Society will not have records archiving on February 6th but will meet on February 22nd at 7:00 p.m. for a business meeting.
Trustees Business:
Mrs. Brown stated that Sam Lamancusa, head of the Trumbull County Land Bank, would be here at our April meeting.
MOTION: 11-052: Resolved, to appoint Phil Pegg to the Zoning Board of Appeals for the term ending December 31, 2011. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-053: Resolved, Vienna Township Trustees, under ORC 505.262, intend to purchase an ambulance for the Fire Department, and in order to avoid losing the best available chassis, and contingent upon financing with the best available terms, and in the best interest of the township, and contingent upon all other statutory requirements of law, hereby authorize the Chairman, Richard Dascenzo Jr., to sign the agreement to purchase said ambulance. Said agreement will expire if the terms of the contract are not completed in 60 days. Moved by BROWN, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 11-054: Resolved, to adjourn at 7:38 p.m. Moved by DASCENZO, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting January 3, 2011
Roll Call: BROWN – Present; DASCENZO – Present; DREVES – Present
Quorum present
MOTION #11-001: Moved by DREVES, seconded by DASCENZO, to approve the minutes of December 6, 2009 and December 20, 2009 (with correction noted on motion #10-213).
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-002: Moved by DASCENZO, seconded by DREVES, to approve the payroll as prepared and presented by the fiscal officer.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-003: Moved by DREVES, seconded DASCENZO, by to approve the November 2010 financial records as prepared and presented by the fiscal officer
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-004: Moved by DREVES, seconded by DASCENZO, to hire Thomas Altier, Jr. as a part-time police officer effective January 1, 2011 at $10.00 per hour to be paid out of the Police Fund.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-005: Moved by DREVES, seconded by DASCENZO, to hire Jeff Kay as a part-time police officer effective January 1, 2011 at $10.00 per hour to be paid out of the Police Fund.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-006: Moved by DASCENZO, seconded by DREVES, to hire Michael Eicher as a part-time police officer effective January 1, 2011 at $10.00 per hour to be paid out of the Police Fund.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-007: Moved by DREVES seconded by DASCENZO, to hire Matthew Roscoe as a part-time police officer effective January 1, 2011 at $10.00 per hour to be paid out of the Police Fund.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-008: Moved by DASCENZO, seconded by DREVES, to accept the resignation of Brenda Roth, police officer, effective December 19, 2010.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-009: Moved by DREVES, seconded by DASCENZO, to accept the resignation of Linda McCullough from the zoning board of appeals effective December 31, 2010.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-010: Moved by DASCENZO, seconded by DREVES, to authorize enforcement of preliminary injunction against Barbara George, the owner of 4419 Mary Ellen Drive, Vienna Township, Trumbull County, Ohio for continuing to violate the zoning resolution.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-011: Moved by DREVES, seconded by DASCENZO, to authorize the fiscal officer to transfer all monies currently in account(s) at SevenSeventeen Credit Union to Cortland Banks effective no later than February 1, 2011 per the Ohio Revised Code.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
Organizational Meeting
The chair was turned over to Fiscal Officer ANZUR, who entertained a Motion for appointment of Chairman of the Board of Trustees for 2011.
MOTION #11-012: Moved by DREVES, seconded by BROWN, that Mr. DASCENZO be appointed Chairman of the Board of Trustees for the 2011 year.
ROLL CALL VOTE: BROWN – yes; DASCENZO – abstain; DREVES – yes
Motion carried
The Chair was turned over to newly elected Chairman who entertained Motion for Appointment of Vice-Chairman of Board of Trustees.
MOTION#11-013: Moved by BROWN, seconded by DASCENZO, that Mr. DREVES be appointed Vice-Chairman of the Board of Trustees for the 2011 year.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – abstain
Motion carried
MOTION #11-014: Moved by BROWN, seconded by DREVES, that the Board of Trustees shall conduct its meetings in full compliance with the Ohio Sunshine Law and accordingly establishes the following rules for scheduling and notice of all meetings:
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
1. Regular Meetings – Regular meetings of the Board of Trustees shall be held on the first Monday of each month at 7:00 pm and notice of said meeting shall be posted on the Township Bulletin Board. Work sessions will be held one-half hour preceding each public meeting.
2. Special Meetings – Notice of special meetings of the Board of Trustees shall be given by posting advance written notice of the same in a conspicuous place outside the Township Hall on a bulletin Board or sign provided for that purpose. Additionally, notice of all special meetings shall be given to the Youngstown Vindicator, Warren Tribune Chronicle and any other newspaper that requests the same at least 24 hours in advance of the meeting, except in an emergency in which case the notice shall be given as soon as possible.
Additionally, the Township will provide advance written notice of special meetings to anyone who provides the Township with pre-paid postage, self-addressed envelopes or post cards.
MOTION #11-015: Moved by DREVES, seconded by DASCENZO, that Michael Penrose, be employed by the Township full-time for the year 2011 in the position of Township Highway Superintendent, and that he be compensated in the amount of the hourly rate of $19.40 per hour.
ROLL CALL VOTE: BROWN – no; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-016: Moved by DREVES, seconded by DASCENZO, that Rex Rager be employed by the Township full-time for the year 2011 as Equipment Operator/Laborer and that he is compensated in the amount of an hourly rate of $15.00 per hour.
ROLL CALL VOTE: BROWN – abstain; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-017: Moved by DREVES, seconded by DASCENZO, that Michael Penrose be employed by the Township full-time for the year 2011 in the position of Township Cemetery Sexton and that he be compensated in the amount of $28.30 per month.
ROLL CALL VOTE: BROWN – no; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-018: Moved by DREVES, seconded by BROWN, that the 2011 fee for township cemetery lots be set in the amount of $100.00 per grave for residents and $500.00 per grave for non-residents.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-019: Moved by BROWN, seconded by DREVES, the 2011 fee for grave opening and closing is set in the amount of $250.00 per grave lot on weekdays and $350.00 on weekends for residents and $300.00 per grave lot on weekdays and $400.00 on weekends for non-residents.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-020: Moved by DREVES, seconded by DASCENZO, that Brian Darbey be employed by the Township full-time for the year 2011 in the position of Police Chief at the rate of $19.40 per hour.
For the Record – Mrs. Brown stated that she is in favor of giving the Police Chief the tools he needs to perform his job; however, she is abstaining from this vote.
ROLL CALL VOTE: BROWN – abstain; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-021: Moved by DREVES, seconded by BROWN, that all part-time Police Constables be employed for the year 2011 and be paid $10.00 per hour to be scheduled to work as needed to provide coverage, limited to less than 1500 hours per year per constable.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-022: Moved by BROWN, seconded by DREVES, to authorize the Police Constables to perform private security details under township policies; however, “moonlighting” shall not be construed as employment under the auspices of Vienna Township. Vehicle use should be billed at the rate of $10.00 per hour and the rate for community events will be $5.00 per hour or as deemed by the trustees on an individual basis.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-023: Moved by BROWN, seconded by DREVES, that Rich Brannon be reappointed Fire Chief by the Township, part-time for the year 2011 and be compensated in the amount of $800 per month and that August Birch be appointed EMS Supervisor part-time and be compensated in the amount of $450 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-024: Moved by DREVES, seconded by BROWN, that part-time EMTs be employed for the year 2011 at the rate of $9.00 per hour and part-time paramedics be employed at the rate of $10.00 per hour to be scheduled as needed to provide two man 24 hour coverage, limited to less that 1500 hrs per year per person.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
See Attached List of currently employed Paramedics and EMT’S.
MOTION #11-025: Moved by BROWN, seconded by DREVES, that Gary Wireman by employed by the Township part-time for the year 2011 in the position of Zoning Inspector and that he is compensated in the amount of a monthly salary of $550 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-026: Moved by DREVES, seconded by BROWN, that Michelle Garman is employed by the Township part-time for the year 2011 zoning commission secretary and zoning appeals board secretary in the amount of $8.50 per hour, to work as needed. ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-027: Moved by BROWN, seconded by DREVES, that Phil Otte be appointed to the Zoning Commission for a 5-year term to expire 2015.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-028: Moved by DREVES, seconded by BROWN, that Ron Miller be appointed to the Zoning Appeals Board for a 5-year term to expire 2015.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-029: Moved by BROWN, seconded by DREVES, that Linda McCullough be appointed to Zoning Commission for the unexpired term to expire 2013.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried. Mrs. Brown noted that there is an opening on the Zoning Board of Appeals.
MOTION #11-030: Moved by BROWN, seconded by DREVES, that Zoning Commissioners and Zoning Appeals Board Members be compensated in the amount of $30.00 per meeting for 2011 being paid monthly and semi-annually respectfully.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-031: Moved by DREVES, seconded by BROWN, that zoning office hours for 2010 shall be every Monday from 5:00 pm to 7:00 pm or at Zoning Inspector’s convenience.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-032: Moved by DREVES, seconded by BROWN to approve the zoning fees for 2011 as presented by the Zoning Inspector.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-033: Moved by BROWN, seconded by DREVES, that Vicki Bragg be employed as township custodian part-time for the year 2011 at the rate of $250.00 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-034: Moved by DREVES, seconded by BROWN, that all casual part time labor during the year 2011 be paid at an hourly rate in an amount not to exceed $7.50 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-035: Moved by BROWN, seconded by DREVES, that Roseann Kennedy be employed as township groundskeeper for the 2011 year at an hourly rate of $7.50 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION # 11-036: Moved by DREVES, seconded by BROWN, that the following list of days be designated as legal holidays for 2011.
LEGAL HOLIDAYS
New Years Day Fourth of July
Martin Luther King Day Labor Day
President’s Day Columbus Day
Memorial Day Thanksgiving Day
Veteran’s Day Christmas Day
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-037: Moved by BROWN, seconded by DREVES, that the Legal Holidays be paid and observed as follows:
For Full-Time Employees – When Legal Holiday falls on Saturday; paid and observed on Friday. When Legal Holiday falls on Sunday; paid and observed on Monday.
For Part-Time Employees – Legal Holiday will be paid and observed on the actual day of the Legal Holiday.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-038: Moved by DREVES, seconded by BROWN, that paychecks in 2011 be issued as follows:
• Hourly Employees – 14-day pay schedule with legal pay date by 12:00 noon the following Tuesday.
• Monthly Employees – Checks will be processed on the last 14-day pay of the monthly; however, they will be dated for the last day of the month.
• Semi-annual Employees – Checks will be processed on the last 14-day of the month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-039: Moved by BROWN, seconded by DREVES, that the Law Firm of Harrington, Hoppe & Mitchell, Ltd., be appointed and employed as special township legal counsel for 2011 at the rate of $100.00 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – no; DREVES – yes
Motion carried
MOTION #11-040: Moved by DREVES, seconded by BROWN, that 2011 attendance of the Trustees, Fiscal Officer and other township employees to the Annual State Association Conference, Trumbull County Township Association meetings and other meetings and training conferences or seminars be authorized and that expenses be paid by the township.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-041: Moved by BROWN, seconded by DREVES, to reimburse any approved official travel by personal vehicle outside of Vienna Township at the current IRS standard Mileage Rate.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-042: Moved by DREVES, seconded by BROWN, that the Township make payment of dues to the Ohio State Association of Trustees and Fiscal Officers and the Trumbull County Association of Trustees and Fiscal Officers for calendar year 2011.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION # 11-043: Moved by BROWN, seconded by DREVES, that the township re-subscribe to the State Purchasing Program, and that the membership fee be divided equally between Police, Fire and Road department funds.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-044: Moved by DREVES, seconded by BROWN, to approve the payment of utility bills for calendar year 2011 by the fiscal officer through regular or blanket purchase orders.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-045: Moved by BROWN, seconded by DREVES, to approve the use of blanket purchase orders for those vendors that the township deals with on a monthly basis as deemed appropriate by the fiscal.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #11-046: Moved by DREVES, seconded by BROWN, to authorize the fiscal officer to move appropriations at the fund object level within a fund as deemed necessary by her to pay all bills.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
Correspondence: Letter from Tom and Susan Terpin commending the Road Department for keeping the roads plowed and maintained.
Citizens in Attendance:
Roseann Kennedy, Sodom-Hutchings – The decorations at the gazebo have been unplugged and will set date to take down Christmas decorations. The next Neighborhood Watch meeting is December 10, 2011 at 7:00 p.m. with Trooper, James Bowen.
Michelle Garman, Youngstown-Kingsville – Vienna Historical Society is selling tickets for their wine tasting to be held Saturday, February 5, 2011 and Wine Styles in Howland. Tickets are $15. Next meeting will be Tuesday, January 25, 2011.
George Bournias – Asked about update on sewer project. Mrs. Brown stated they have no new information and suggested he check with the Trumbull County Commissioners.
Lance Klinger, Warren –Sharon – Would like the permission and support of the township to hold a celebration to mark the 100th anniversary of the Vienna Home Day. Trustees unanimously agreed to this.
MOTION #11-047: Moved by BROWN, seconded by DREVES, to adjourn at 7:38 p.m.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
Richard Dascenzo Jr., Chairman Vicki L. Anzur, Fiscal Officer
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Regular Meeting December 6, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 10-206: Resolved, the approval of the November 1, 2010 minutes as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-207: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-208: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-209: Resolved, the October 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: (1) Contact update form from Census Bureau. (2) Council of Governments taking grant applications for round 6A clean up. (3) Letter from Secret Service thanking police department for service during political visits. (4) Thank you letter from Vienna Historical Society for support during recent Cemetery Walk. (5) Resignation letter from Elaine Wallace from the zoning board effective December 31, 2010, after serving 27 years.
MOTION: 10-210: Resolved, to accept the resignation of Elaine Wallace from the zoning commission effective December 31, 2010 and to take applications through December 20, 2010 to fill position. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Upcoming meetings are: November 9th – TZIA Executive Meeting; 11/11 – Work session; 11/15 meeting with township attorney; 11/18 – meeting with representatives from Trumbull County Planning
• Zoning commission proposed amendments to the signage portion of the zoning laws.
MOTION: 10-211: Resolved, to hold public hearing on Monday, December 20, 2010 for proposed zoning amendments. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Police – Brian Darbey, Chief:
• Reported 366 calls in November
• 5 donated hours.
• Reported 1 burglary.
• Applied for OVI grant.
• Applied for grant for new cruiser up to $29,951.00 for extra patrol for next summer.
• Thanked fire department for assist on November 15th.
Fire – Richard Brannon, Chief:
• Reported on calls and vehicle maintenance.
• Chief attended training.
• Letter from Gary Rich in regards to properties on Youngstown-Kingsville Road (Mr. Fowler, Owner).
• Santa Clause will be at the fire station on December 12, 2010 at 1:00 p.m.
• Acknowledged the passing of James Youler who was a volunteer firefighter for 25 years
• Acknowledged the resignation of Merle McClain as a volunteer firefighter for 25 years.
Mr. Dascenzo sent out thank you letters to Starr Fabricating and Liberty Fire Department for donation of materials and squad. Also sending thank you letters to Timken-Latrobe and Horodyski Brothers for donation of materials and Warren Clower and Gary Bauer for donation of help.
Road – Rex Rager, road employee:
• ODOT did study on road lengths and we gained 106 feet on Elm.
• Fixed 2 street lights and 1 spot light at center
• Placed 120 tons of grindings (from paving projects) at cemetery entrance.
• Had 3 funerals
• Cleaned and repaired catch basin on Smith Stewart.
MOTION: 10-211: Resolved, to Smith Stewart D. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-212: Resolved, to Smith Stewart D – second resolution. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Citizens in attendance:
Phil Otte, Sodom-Hutchings: Asked if there are any funds in the 2011 township budget to fix the lights in the police department office. Mrs. Brown said that the repairs would be done.
Trustees Business:
MOTION: 10-213: Resolved, to obtain estimates to have lights repaired in police department office. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-214: Resolved, to accept letter of resignation from Patrick Greenwood effective November 27, 2010. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Have received applications for police openings and will be interviewing in December 2010.
MOTION: 10-215: Resolved, to send contract with loan terms from Cortland Banks regarding possible property purchase on Youngstown-Kingsville Road to Trumbull County Prosecutor for approval of contract legality. Moved by DREVES, seconded by BROWN.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-216: Resolved, to adjourn at 7:58 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Public Hearing December 20, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
Also present were: Vicki L. Anzur, Fiscal Officer; Gary Wireman, Zoning Inspector; Gerald Rassega, Zoning Commission ; Phil Pegg.
Zoning amendments regarding signage in Section 6, paragraphs 6-4 and 6-15 were presented and are to be attached after reprinting from zoning secretary.
MOTION: 10-217: Resolved, to adjourn public hearing at 6:20 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Special Meeting December 20, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
Also present were: Vicki L. Anzur, Fiscal Officer, Gary Wireman, Zoning Inspector and Phil Pegg.
MOTION: 10-218: Resolved, to approve the zoning amendments regarding signage in Section 6, Paragraphs 6-4 and 6-15 as attached. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-219: Resolved, that the fiscal officer increase and decrease end-of-year appropriations and revenues as needed to close out the end of 2010. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-220: Resolved, that the fiscal officer ask the auditor for an advance on first-half real estate taxes for 2011. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREAVES – yes. Motion carried
MOTION: 10-221: Resolved, that all outstanding bills and warrants be approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-222: Resolved, that the fiscal officer advance and transfer funds as needed to close out the end of 2010. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREAVES – yes. Motion carried
MOTION: 10-223: Resolved, that the temporary appropriations be approved as follows: General - $150,000; Road & Bridge - $50,000; Police - $50,000; Fire - $50,000; TOTAL - $300,000 for necessary expenses for 2011. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREAVES – yes. Motion carried
MOTION: 10-224: Resolved, that all trustees, the fiscal officer advance and full-time employees be offered life, and health insurance benefits as provided in the current group insurance policy. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREAVES – yes. Motion carried
MOTION: 10-225: Resolved, that the annual salaries of the Vienna Township Trustees and Fiscal Officer be paid the maximum allowed per the Ohio Revised Code for 2011. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREAVES – yes. Motion carried
MOTION: 10-226: Resolved, to adjourn public hearing at 6:41 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting November 1, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 10-192: Resolved, the approval of the October 4, 2010 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-193: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-194: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-195: Resolved, the September 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: Letter from Charles McLewis regarding the building on Youngstown-Kingsville Road. Letter from Attorney Gary Rich regarding the inspections of two properties on Youngstown-Kingsville.
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Upcoming meetings are: October 7th – Quarterly Meeting; October 14th – Work Session and October 28th – Hearing.
Police – Brian Darbey, Chief :
• Reported 435 calls in October.
• Reported 5 breaking & enterings and 4 burglaries No suspects at this time.
• Applied for grant for extra patrol for next summer.
• Looking into grant for police care.
Fire – Richard Brannon, Chief:
• Reported on calls and vehicle maintenance.
• Thanked Warren Clower for his help with the steps from the meeting room to the truck bay.
• Cascade Air System was serviced in September.
• Inspected 936 Scoville and no further action will be taken. Everything is okay.
• Inspected 405 Centennial and deemed hazard. Would like to have Trumbull County Health Department inspect for safety and unfit conditions.
• Grim Manor was inspected and everything was in compliance.
MOTION: 10-196: Resolved, to request that the Trumbull County Health Department inspect 405 Centennial (Parcel ID #16-900409) for safety and unfit conditions. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Road – Mike Penrose, Superintendent:
• Hauled 98 tons of salt/sand and salt shed is full.
• Fixed streetlight at Smith Stewart and Sodom Hutchings.
• Placed 120 tons of grindings (from paving projects) to cemetery entrance.
• Had 1 funeral
• Smith Stewart East “D” received 47 points.
MOTION: 10-197: Resolved, to enter into agreement to assist Mathews Local Schools in moving snow at a rate of $50.00 per hour as needed. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-198: Resolved, that all vehicles must be removed from the streets when there is snowfall of 2 inches or more. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-199: Resolved, to plow undedicated roads when there is snowfall of 4 inches or more according to the airport official report. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-200: Resolved, to sell surplus paving grindings to J.E. Mateyko at $3.00 per ton for a total of $1,200.00. Mateyko is responsible for the loading and hauling of the grindings to be done ASAP, and no later than January 1, 2011. Moved by DASCENZO, seconded by DREVES.
Citizens in attendance:
Phil Pegg, Youngstown-Kingsville: Next Neighborhood Watch meeting will be November 8, 2010 with Rex Fee from the Sanitary Engineer’s office and Frank Fuda.
Michelle Garman, Youngstown-Kingsville: Vienna Historical Society will not do archiving on November 2, 2010; this will resume November 9, 2010. Next meeting will be November 30, 2010 at 7:00 p.m., when election of officers for 2011 will be held. Reported that the Cemetery Walk went well with approximately 60 people going on the walk. Thanked the trustees for opening the caretaker building and the mausoleum.
Mr. Dreves commented that all comments that he heard were positive and that everyone enjoyed the walk.
Tarin Brown, Ridge Road: Commented regarding ongoing problems in neighborhood.
Terry Wajda, Niles-Vienna: Thanked police, EMTs and voluntary fire personnel for their services and all they do.
Lynn Samples, Youngstown-Kingsville: Commented on the Cemetery Walk and expressed concern about the damage and vandalism that has been done in the past. Asked how this situation could be fixed and volunteered her services.
Mrs. Brown stated that we are waiting a legal opinion from the district attorney before taking any further action with the cemetery.
Leonard DiTommaso, Forest View: Deceased mother-in-law’s house on Smith Stewart was broken into and copper pipe was stolen. Wanted to know if a police report has been filed. Officer Darbey believes it was, but would check.
Jim Novello, Smith-Stewart: Inquired if vacuum cleaner for the fire department has been purchased. Chief Brannon said it has been purchased.
Trustees Business:
MOTION: 10-201: Resolved, to transfer $3,500.00 from the General Fund to the D.A.R.E. Fund for the township’s share of grant match. Moved by DREVES, seconded by DAVANZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-202: Resolved, to advance $970.22 from the General Fund to the Bond Retirement Fund retroactive to September 27, 2010. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Mrs. Brown noted for the record that effective immediately, she will be the liason to the fire department and Mr. Dascenzo will be the liason to the road department.
Phil Otte, Sodom-Hutchings: Questioned status of pending lawsuit with city of Warren.
Mr. Dascenzo spoke with a Southington Township trustee regarding the lighting situation in the police department and is working with IBEW union to get fixed. Also spoke with Mr. Miller’s Mathews High School Class to get students 18 and over to vote. There was no discussion of political issues.
MOTION: 10-203: Resolved, to adjourn to Executive Session to discuss pending litigation at 7:40 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-204: Resolved, to reconvene to Regular Session at 9:15 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-205: Resolved, to adjourn at 9:16 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
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Regular Meeting October 4, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 10-184: Resolved, the approval of the September 7, 2010 minutes as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-185: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-186: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-187: Resolved, the August 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: Thank you note from Bill and Jeanne Lynn thanking Mike Penrose and crew for cleaning up the gazebo for their son’s September 4, 2010 wedding.
Representatives from Trumbull County Children Services spoke about the replacement levy that will be on the upcoming ballot and asked for support from voters.
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Received request to have 936 Scoville North, Parcel ID #16-045500, inspected.
• Investigated permit situation on Smith Stewart that was previously questioned at the August, 2010 meeting. All permits were pulled.
MOTION: 10-188: Resolved, that fire chief will inspect Parcel ID #16-045500 for safety and unfit conditions. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Roseann Kennedy, Sodom-Hutchings, questioned the outcome of the auction on Rodgers. Mrs. Brown stated that new owners would receive letter.
Fire – Richard Brannon, Chief:
• Reported on calls and vehicle maintenance.
• Thanked Liberty Squad for lending us their squad during the repairs on ours.
• New volunteer firefighter, Kelly Clark (EMT), needs boots.
• Need new vacuum cleaner at the fire station.
Road – Mike Penrose, Superintendent:
• In cemetery: several stones have been vandalized, installed new markers, removed stumps and shrubs by stones, had 3 funerals, sold 1 lot
• Dug out ditches on Buena Vista and Rose Lawn
• Fixed township sign on Rt. 193
• Repaired catch basin on Centennial
MOTION: 10-189: Resolved, to purchase 100 tons of salt for $5,754.00 from Morton Salt through state purchasing. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Police – Brian Darbey, Chief (excused) – Dreves reported:
• Chief Darbey is providing escort for Vice-President Biden at Airport. Western Reserve Port Authority will reimburse us for this cost.
• Reported 367 calls in September
• Reported 10 breaking & enterings and 1 burglary. Call 911 if you hear or see anything. The breaking & enterings are in southeast corner of township moving north at a rapid pace.
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings: No Neighborhood Watch meeting in October due to Chili Cook-off on October 11, 2010. Had a great turnout for Amish dinner and raised over $1000 on tickets and $785 on basket raffle. Next meeting will be November 8, 2010 with Rex Fee from the Sanitary Engineer’s office and Frank Fuda.
Michelle Garman, Youngstown-Kingsville: Vienna Historical Society will have their Cemetery Walk on October 23 and 24, 2010 from 3-6 p.m. The walk is for ages 12 and up and costs $3.00. Girl Scouts will have childcare available for a small fee and the Mathews Music Boosters will be selling refreshments. The next meeting dates are October 12th at 6p, October 19th at 6p at the gazebo and October 26th at 7pm at the township hall.
Jim Novello, Smith Stewart: Witnessed an incident at the Giant Eagle on Belmont Avenue where a women had her purse stolen off her arm by someone who drove up in a vehicle, grabbed it and drove off in the daytime. Warned all to be aware and safe.
Trustees Business:
MOTION: 10-190: Resolved, to uphold the Zoning Committee’s recommendation to deny Kreager zoning change request. Moved by DREVES, seconded by DAVANZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-191: Resolved, to adjourn at 7:45 p.m. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Regular Meeting September 7, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 10-169: Resolved, the approval of the August 3, 2010 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Mrs. Brown noted that no one showed up for the variance hearing that was schedule for 6:30 p.m. and the board of trustees will make a decision 20 days from today.
MOTION: 10-170: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO; seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-171: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-172: Resolved, the July 2010 financial report is approved as prepared by the fiscal officer. Moved by DASCENZO; seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: None
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Met with township attorney
• Thanked Michelle Garman for covering the zoning office hours on July 16, 2010.
• Assigned new street address for parcel on Sodom-Hutchings
• Received correspondence from owner of 330 Youngstown-Kingsville requesting property be claimed unfit for human habitation.
•
MOTION: 10-173: Resolved, that fire chief will inspect Parcel ID #16-006300 for safety and unfit conditions. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-174: Resolved, that fire chief will inspect Parcel ID #16-116425 for safety and unfit conditions. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-175: Resolved, that fire chief will inspect Parcel ID #16-167420 for safety and unfit conditions. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Fire – Richard Brannon, Chief:
• Reported on calls and vehicle maintenance.
• Still having parking problems at Baker Elementary School during school events.
• Have 2 new volunteers for the fire department: Joshua Day and Nathan Hite.
• Requested that Dan Morgan be rehired.
MOTION: 10-176: Resolved, to re-hire Dan Morgan as a part-time EMT, effective September 22, 2010, at a pay rate of $9.00/hour to be paid from the Fire/Ambulance Fund. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-177: Resolved, to purchase 4 tires from Norton Tires for a total of $793.00. Moved by DAVANZO; seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-178: Resolved, to adopt the scheduled operational permit fees for the 2007 Ohio Fire Codes. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Road – Mike Penrose, Superintendent:
• Removed emergency equipment from 2000 truck.
• Completed second roadside mowing
• Completed 5-year plan and survey for Issue II Division
• Laid 300 feet of pipe and 4 catch basins.
• Reported vandalism in cemetery on August 12, 2010. A police report was filed.
• Installed all new foundations in cemetery.
• New 2011 Truck was delivered September 2, 2010.
• Suggested we sell the 2000 truck with plow to the Western Reserve Port Authority for $5000.00
MOTION: 10-179: Resolved, to sell the 2000 truck with plow “AS IS” to the Western Reserve Port Authority for $5,000.00. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Police – Brian Darbey, Chief – absent
Mrs. Brown stated that we did not accept any bids on the blazer.
Mr. Dreves questioned the burned out lights in the police office.
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings: Next meeting will be September 13, 2010. The Amish dinner is September 11, 2010. See Chief Brannon or Chief Darbey for tickets. Seating times are 4:30 p.m. and 6:00 p.m. Next chili cook-off is October 11, 2010.
Michelle Garman, Youngstown-Kingsville: Thanked all for support at Merchants Day. Vienna Historical Society is continuing the archive project on Tuesdays from 10:00am-12:00 p.m., except the last week of the month. Vienna Historical Society will have their next business meeting on September 28, 2010 at 6:30, followed by a program on the 1947 Tornado. All are welcome to come and share stories.
Jim Novello, Smith Stewart: Questioned progress regarding the culverts on Smith Stewart. Mr. Wireman is looking into this situation. Also questioned if a zoning certificate was issued for the out building at 2845 Smith Stewart. Mr. Wireman stated none was issued; however, he will check into this.
Mr. Novello also asked the status of the court case. Mrs. Brown stated there is an evidentiary hearing on October 13, 2010 at 9:00 in Warren probate court.
Phil Otte, Sodom-Hutchings: Inquired about the status of the building purchase on Youngstown-Kingsville Road. Trustees stated this is on hold.
Phil Pegg, Youngstown-Kingsville: Asked that the trustees do something about the old section of the township cemetery regarding the headstones/monuments and their conditions/vandalism. Asked that the trustees set up a commission and funds to restore.
Mr. Dreves stated that the Kiwanis, in conjunction with Dave Selbe of Selbe-Cole Funeral Services, did some repairs several years ago. Asked that the Vienna Historical Society provide the township with a list of those headstones/monuments that need repaired, along with approximate costs of repair. Lauren Worona, YSU Intern, is compiling this list.
Marlene Dreves, Smith Stewart: Thanked all for supporting the Concert Series. 450 food items were collected for the Vienna Food Pantry and $1200.00 was made for the Copper Penny Lodge Scholarship Fund.
Trustees Business:
MOTION: 10-180-: Resolved, to pay the road department employees an annual clothing allowance of $625.00 gross and taxed in accordance with all laws the payroll after the second-half real estate tax monies have been received from the Trumbull County Auditor. Moved by DREVES; seconded by DAVANZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-181: Resolved, that Vienna Trick-or-Treat hours will be from 5-7 p.m. on Sunday, October 31, 2010. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-182: Resolved, to pay Warren Fire Equipment $762.25, retroactive to August 4, 2010 from the Fire/Ambulance Fund. Moved by DASCENZO; seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-183: Resolved, to renew agreement with Geauga Waste Management for fixed site recycling. Moved by DREVES; seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Mr. Dascenzo stated that signs were put up at recycling center instructing people not to leave items if containers are full. Mr. Penrose said they are still leaving items.
MOTION: 10-184: Resolved, to Approve the 2011 Rate Resolution From the Trumbull County Auditor. Moved by DASCENZO; seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-185: Resolved, to adjourn at 7:49 p.m. Moved by DASCENZO; seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Regular Meeting August 3, 2010
Roll Call: Mrs. Brown – Present; Mr. Dascenzo – Present; Mr. Dreves – Present
Quorum Present
MOTION: 10-159: Resolved, the approval of the July 6, 2010 and July 19, 2010 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-160: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-161: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-162: Resolved, the June 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: None
Monthly Department Reports:
Zoning - Gary Wireman, Inspector:
* Reported on Permits & Receipts
* Zoning commission had quarterly meeting July 8, 2010. Proposed changes are being prepared.
* Zoning appeals hearing is scheduled for August 5, 2010 at 6:30 p.m.
Police – Brian Darbey, Chief:
* Reported on calls and burglaries.
* The recent incidences on Ridge Road resulted in 1 charge and possibly 1 more to be charged.
* Warned of bear spotting at Warren-Sharon and Ridge.
* There were 10 donated hours for July.
* Recently expended 81 hours for ATV traffic on Smith-Stewart
* Recommended Officer Theresa Hunter for the 2010/2011 D.A.R.E. officer
MOTION: 10163-: Resolved, to appoint Officer Theresa Hunter as the 2010/2011 D.A.R.E. officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-164: Resolved, to put the police department blazer up for sell after stripping it for what the township can use. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Fire – Richard Brannon, Chief:
* Reported on calls and vehicle maintenance. Commented that this was the highest number of calls since he has been here.
* Thanked Gary Schultz and Richard Dascenzo Jr. for helping with downed tree on Sodom-Hutchings.
* Gave update on men’s restroom renovation in fire station.
Road – Mike Penrose, Superintendent:
* Reported on funerals and cremations.
* Flushed pipe on Maple.
* Installed pipe on Henn Hyde
* Sent letter July 8, 2010 to engineer’s office regarding Issue II for next year.
* Met with R.T. Vernal Paving on July 8, 2010 regarding Prestwick Village project. Project was completed on July 14, 2010.
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings: Next Neighborhood Watch meeting will be August 9, 2010. The Amish dinner is September 11, 2010. See Chief Brannon or Chief Darbey for tickets. Seating times are 4:30 p.m. and 6:00 p.m. Next chili cook-off is October 11, 2010.
George Bournias, King Graves: Questioned status of sewers. BROWN stated that Phase 2 (pump station & Crews Hood) might be done by end of 2010; has to be done by 2020.
Tarin Brown, Ridge: Wanted clarification of what the police can do if they don’t witness an actual incident or crime. Officer Darbey again stated that according to the Ohio Revised Code, the township doesn’t have any authority to make laws. The police can take statements from witnesses and then discuss with the prosecutor’s office. The prosecutor’s office will then determine if any charges will be issued.
Michelle Garman, Youngstown-Kingsville: Merchant’s Day will be August 28, 2010.
Trustees Business:
MOTION: 10-165: Resolved, to approve advances and transfers from January 1, 2010 through July 30, 2010 as presented by the fiscal officer. Moved by BROWN, seconded by Dreves.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-166: Resolved, to adjourn to executive session to discuss budgetary items with Chief Brannon at 7:29 p.m. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-167: Resolved, to reconvene to regular session at 8:15 p.m. Moved by BROWN, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-168: Resolved, to adjourn at 8:17 p.m. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Special Meeting July 19, 2010
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
Others present: Vicki Anzur, Phil Pegg and Gary Wireman.
MOTION: 10-157: Resolved, the approval of the Alternate Tax Budget for 2010 as prepared and presented by the fiscal officer.
Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
The fiscal officer presented financial information to the trustees for their consideration regarding the work session portion of the meeting on the proposed purchase of the building on Youngstown-Kingsville Rd. She asked that the trustees consider the current deficit in the Police Fund and the inability of that fund in paying their portion of the building’s utilities. She also stated that the General Fund has subsidized in the past, but is not currently in a position to do so.
Mr. Pegg asked to speak. He brought to the trustees’ attention that the rod on pump in cemetery is broke. He stated that on July 26, 2010, an expert on cemetery conservation is coming to look at
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Regular Meeting July 6, 2010
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
MOTION: 10-143: Resolved, the approval of the June 7, 2010, June 21, 2010 and, July 2, 2010 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-144: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-145: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-146: Resolved, the May 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-147: Resolved, the purchase of 2011 Ford F250 4x4 Truck, and Byers Model EX80 8-foot plow with snowplow package from 32 Ford Mercury, 610 West Main, Batavia, OH 45102 for a total cost of $25,413.00. This purchase will be made through the state purchasing program and the township will borrow from Cortland Banks the total amount of $25,413.00 at 4.7% annual interest rate for a period of 5 years with 10 semi-annual installments on September 15th and March 15th each year. Said payment will be $2,541.30 plus interest two times per year. The exact amount may be adjusted by said bank’s note therefore. First payment commences on September 15, 2010 and the township shall pay up to a $50.00 loan fee.
Moved by DREVES, seconded by DASCENZO.
MOTION: 10-148: Resolved, the hire of John Bizub as a part-time constable to be paid $10.00 per hour as of July 7, 2010 out of the Police Fund.
Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Officer Bizub was sworn in by Chairperson Brown.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence:
* Thank you from Vienna-Fowler Senior Citizens for contribution.
Department Heads Monthly Reports:
Zoning - Gary Wireman, Inspector:
* Reported on Permits & Receipts
* Had work session for zoning board
* Wireman and Phil Otte attended a day seminar on zoning at Avalon.
* Issued one new street address
* Update: of the 19 parcels listed as nuisance for high grass at the May 3, 2010 meeting, only 5 remain left to be cut by the sheriff’s office.
Police – Brian Darbey, Chief:
* Reported on calls.
* Reported on breaking and enterings.
* Reported that the alleged/sexual assault on Warren-Sharon was without merit.
* Donated hours for June 2010 were zero.
* The situation on Scoville North has resulted in 2 charges being filed.
* ATV traffic as decreased dramatically.
* Officer Mike Edwards resigned to take another position.
Brown commended the Chief and department on no overtime for June even though the department was down one officer
MOTION: 10-149: Resolved, to accept the resignation of Officer Mike Edwards, effective June 21, 2010. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Fire – Richard Brannon, Chief:
* Reported on calls and vehicle maintenance.
* Computers are back up and running after damage from storm.
* Fire hose inspection revealed that 1100 ft. of hose was no good. Ordered 1200 ft. of new hose at a cost of $5,940.00. Can repair a lot of the damaged hose into shorter sections.
MOTION: 10-150: Resolved, to approve the payment of $5,940.00 to Warren Fire retroactive to June 30, 2010 for the purchase of new fire hose out of the Capital Equipment Fund.
Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Road – Mike Penrose, Superintendent:
* Reported on funerals
* Reported on road and cemetery maintenance
MOTION: 10-151: Resolved, the approval of application for Issue I monies for Smith-Stewart East for 2011.
Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-152: Resolved, to sell the 2000 Chevy Truck with plow “For Offer”.
Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-153: GET WORDING FOR THIS: Resolved, to enter into contract with R. T. Vernal Paving., Inc., to furnish to the township all the labor and material required for the 2010 Hot Mix Resurfacing Program in accordance with the plan, drawings and specifications. The township agrees to pay to the contractor $60,343.25 when all materials have been furnished and all labor has been completed and accepted.
Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-154: Resolved, to hire James Mateyko to perform pothole repairs on undedicated roads not to exceed $1000.00.
Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings: Thanked all for help with bake sale at Sam’s Club. Raised $539.50. No Neighborhood Watch meeting in July. Next meeting will be August 9, 2010. The Amish dinner is September 11, 2010. See Chief Brannon or Chief Darbey for tickets. Seating times are 4:30 p.m. and 6:00 p.m. Next chili cook-off is October 11, 2010.
Bill Hagood, Tri-City Mobile Homes: Reminded township officials of their 50th Anniversary Celebration at the park.
Michelle Garman, Youngstown-Kingsville: The Vienna Historical Society will be having a cemetery restoration day on Saturday, July 17, 2010 from 9:00 a.m.-12:00 p.m. Public is invited to help. The next meeting will be July 27, 2010, when elections will be held. Merchant’s Day will be August 28, 2010.
Jim Novello, Smith-Stewart: Questioned how long after a residence is built does the owner have to comply with the zoning regulations. Referred to complaint that was brought up 2 years ago. Now another residence is being built and current property is still not in compliance. Brown will investigate.
Trustees Business:
MOTION: 10-155: Resolved, to keep Officer Brian Darbey on as Chief Constable.
Moved by DREVES, seconded by Dascenzo.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-156: Resolved, to adjourn at 7:40 p.m.
Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Special Meeting July 2, 2010
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
Others present: Robert Lackey (First Place) , Vicki Anzur, Brian Darbey, Mike Penrose and Rex Rager
MOTION: 10-141: Resolved, the approval of Anthem Blue Access 10, with Drug Card C for the medical portion of the health benefits offered to all full-time, eligible employees of the township effective retroactively to July 1, 2010. The benefit period is for July 1, 2010 to June 30, 2011. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-142: Resolved, to reimburse all full-time, eligible employees the annual deductible of $1000.00 per individual/ $3000.00 per family on an annual, calendar-year basis with Myriad Health as the adjudicator at a cost not to exceed $50.00 per month. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-143: Resolved, to adjourn. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Special Meeting June 21, 2010
Roll Call: Mrs. Brown, Mr. Dascenzo, Mr. Dreves
Quorum present
Heard from Bob Lackey regarding health insurance options.
Motion 10-138 Resolved to change the job description for Summer help to add that a candidate can be
17 years old and a high school graduate. Moved by Mr. Dreves, seconded by Mr. Dascenzo.
Roll Call: Mrs. Brown- yes Mr. Dascenzo-yes Mr. Dreves- yes Motion carried.
Motion 10-139 Resolved to hire Chris Morgan as part time summer help at $7.50 per hour to work as needed. Moved by Mr. Dascenzo, seconded by Mr. Dreves.
Roll Call: Mrs. Brown-yes Mr. Dascenzo- yes Mr. Dreves,-yes Motion carried.
Motion 10-140 Resolved to adjourn at 9:05 am. Moved by Mr. Dreves, seconded by Mr. Dascenzo.
Roll Call: Mrs. Brown-yes Mr. Dascenzo-yes Mr. Dreves-yes Motion carried.
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Regular Meeting June 7, 2010
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
MOTION: 10-107: Resolved, the approval of the May 3, 2010 and May 27, 2010 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-108: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-109: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-110: Resolved, the April 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence:
• Letter from Mr. Michael King, Principle at Currie Elementary and Baker Elementary commending Officer Michael Edwards and the DARE program.
• Thank you from Ray Carr, Trumbull County Tractor Club for attending their opening event.
• Notice from the Trumbull County Health Department about the annual Animal Rabies Vaccination Clinics.
Department Heads Monthly Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Apologized for office not being open May 24, 2010
• Issued 1 new street address.
•
MOTION: 10-111: Resolved, that 408 Rogers Road, Parcel ID #16-11265 is declared a nuisance for debris. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-112: Resolved, that 883 Youngstown-Kingsville (Parcel ID #16-053510) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-113: Resolved, that 1143 Youngstown-Kingsville (Parcel ID #16-086010) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-114: Resolved, that 1294 Youngstown-Kingsville (Parcel ID #16-087600) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-115: Resolved, that 1749 Youngstown-Kingsville (Parcel ID #16-168210) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-116: Resolved, that 1979 Youngstown-Kingsville (Parcel ID #16-053300) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-117: Resolved, that 0 Youngstown-Kingsville (Parcel ID #16-116425) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-118: Resolved, that 3334 Warren-Sharon (Parcel ID #16-116700) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-119: Resolved, that 4684 Warren-Sharon (Parcel ID #16-084150) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-120: Resolved, that 4094 Warren-Sharon (Parcel ID #16-053200) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-121: Resolved, that 5594 King Graves (Parcel ID #16-900568) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-122: Resolved, that 1174 Henn Hyde (Parcel ID #16-106860) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-123: Resolved, that 840 Niles Vienna (Parcel ID #16-015500) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-124: Resolved, that 1254 Karen Oval (Parcel ID #16-0104851) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-125: Resolved, that 4434 Litco Dr. (Parcel ID #16-900967) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-126: Resolved, that 4535 Crews Hood (Parcel ID #16-139200) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-127: Resolved, that 4581 Smith Stewart (Parcel ID #16-070200) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-128: Resolved, that 4580 Smith Stewart (Parcel ID #16-146822) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-129: Resolved, that 614 Sodom-Hutchings (Parcel ID #16-032800) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-130: Resolved, that 450 Mackey (Parcel ID #16-049850) be declared a nuisance for high grass and request that it be submitted to the Trumbull County Sheriff’s office for mowing. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Police – Brian Darbey, Chief:
• Reported on calls and crashes.
• Reported on burglaries in the area.
• Reported on attempted kidnapping on Warren-Sharon
• Donated hours for Mayl 2010 were 3.5.
• DARE grant renewal request has to be submitted by June 18, 2010.
Fire – Richard Brannon, Chief:
• Reported on calls and vehicle maintenance.
• Inspections at Avalon Creek have been completed.
• Reviewed property at 4535 Crews Hood. Renovations are being done. Recommended that property be removed from uninhabitable list.
• Fire department has received their copy of the 2007 Ohio Fire Code.
MOTION: 10-131: Resolved, to remove 4535 Crews Hood from unfit for habitation list. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Road – Mike Penrose, Superintendent: .
• Maintenance at Veterans’ Memorial
• Reported that township clean up day went well and flow was steady.
• Block shed in cemetery emptied and cleaned.
• Repairs to backhoe.
• 2 funerals.
• State bid awarded for salt and should save township money.
• Thanked Roseann Kennedy for work done on township greens.
• Sean Kail, seasonal labor, deployed to Aghganistan. Any one interested in being considered for his replacement, are to contact Mike Penrose.
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings: Asked if mowing of nuisance properties could get done sooner. The next meeting of the Neighborhood Watch will be June 14, 2010. Bake sale is June 19, 2010 at Sam’s Club in Niles. Items can be dropped off from 5-7 p.m. on June 18, 2010 at the fire station.
Michelle Garman, Youngstown-Kingsville: The Vienna Historical Society will be having a cemetery restoration day on Saturday, June 12, 2010 from 9:00 a.m.-12:00 p.m. Public is invited to help and garden shears, trowels and empty-1 gallon jugs are needed.
Kelly Spano, Sodom-Hutchings: Questioned zoning restrictions for live stock on property. Gary Wireman will review with her after the meeting.
Frank Rappach, Scoville North: Requested that township help with neighborhood dispute on street. Chief Darbey stated that he has been looking into this problem and has been in contact with prosecutor’s office.
Corey Rappach, Scoville North: Questioned police reports concerning this situation. Stated that reports do not have all information in them. Chief Darby stated that Officer Ford will address this.
Rodney Bender, Scoville North: Commented that everyone in neighborhood has to get along and that this has to be resolved. Mrs. Brown stated that if it’s just a matter of neighbors not getting along, the township can’t get involved; however, if it’s a criminal matter, it can be investigated.
Paul File, Scoville North – Questioned what proof is needed to support a criminal charge. Chief Darby said that criteria is regulated by the prosecutor’s office. Mr. Dreves suggested obtaining a video of the incidents in question. Mrs. Rappach stated this would do no good as other neighborhood problems in the area did tape incidents and they weren’t used. Mr. Dreves suggested that all interested parties discuss after meeting.
Warren Clower, Buena Vista: Thanked Roseann Kennedy, Mike Penrose and crew for how good the memorial and greens looked for the Vienna Memorial Day Observation.
Robert Ulp, Warren-Sharon: Questioned the speed limit increase from 35mph to 45 mph on Warren-Sharon after Sodom-Hutchings. Feels it should remain at 35 mph. Mrs. Brown will investigate with Trumbull County.
Phil Otte, Sodom Hutchings – Expressed concern over livestock situation on Sodom-Hutchings property.
Trustees Business:
MOTION: 10-132: Resolved, to move July regular trustee meeting to Tuesday, July 6, 2010. Moved by DREVES, seconded by Dascenzo.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-133: Resolved, to make repairs to men’s restroom in fire station, not to exceed $6,100.00 and to have R. C. Construction perform repairs. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-134: Resolved, to have Hodge Electric install wall heater in men’s restaurant in fire station in the amount of $859.71. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-135: Resolved, to adjourn to Executive Session at 8:13 p.m. to discuss the tornado siren. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-136: Resolved, to reconvene to regular session at 8:50 p.m., with no action being taken. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-137: Resolved, to adjourn at 8:51 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Regular Meeting May 3, 2010
MOTION: 10-082: Resolved, the approval of the December 11, 2009, January 4, 2010 and January 21, 2010 minutes as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-083: Resolved, the payroll is approved as prepared by the fiscal officer. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-084: Resolved, the bills and warrants are approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
MOTION: 10-085: Resolved, the March 2010 financial report is approved as prepared by the fiscal officer. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried
Correspondence: Received letter from Shirley Wajda, President of the Vienna Historical Society regarding the condition of the cemetery monuments and requesting the appointment of a cemetery board.
Department Heads Monthly Reports:
Police – Brian Darbey, Chief:
• Reported on calls and crashes.
• Have a suspect in the recent burglaries in the area.
• Donated hours for April 2010 were 3.
• Started ATV patrols.
Dascenzo has names and addresses of citizens who have volunteered their properties for the police to park when on ATV patrol.
Fire – Richard Brannon, Chief:
• Reported on calls and vehicle maintenance..
• Inspected last two six-plexes at Avalon Creek.
• Chief needs to keep re-certification for fireworks.
MOTION: 10-086: Resolved, to reimburse chief $.50/mile to travel to Akron, Ohio for fireworks re-certification. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Held quarterly meeting and 2 work sessions.
• 7 warning letters and 1 invoice were sent. Requested that a public hearing be scheduled for adopting the map change. Meeting scheduled for Monday, February 22, 2010 at 7:00 p.m. and notice will be put in newspaper.
Road – Mike Penrose, Superintendent was absent. BROWN read report.
• Replaced street light, stop signs and street signs.
• Repaired/planted grass at fire dept, Rogers and cemetery graves.
• Repaired truck 9 spreader.
• Had flag poles primed and epoxied at the fire station and township hall.
• Ordered new truck.
• Cold mixed pot holes.
• Mowed, trimmed and straightened fence in cemetery.
• Met with Trumbull County Engineers regarding piping issues for Henn Hyde Road project.
• Took apart trucks from winter.
• Removed and relocated LaVelle bench to the 1938 addition in cemetery.
• Thanked Roseann Kennedy for organizing roadside clean-up.
Citizens in attendance:
Roseann Kennedy, Sodom Hutchings –The next meeting of the Neighborhood Watch will be May 10, 2010. Reported street sign at Mackey and Sodom Hutchings is missing. Thanked all who helped with the May 1, 2010 Trumbull-Geauga Great American Clean-Up.
Phil Otte, Sodom Hutchings - Questioned the status of the property on Youngstown-Kingsville road that was approved for purchase and what the selling price was. Also questioned if there was an inspection and if a septic check was done prior to sale. Trustees stated the appraisal on the Trumbull county auditor’s site is for tax purposes. A real estate appraisal is being done. Stated no inspections or checks will be done until we have a signed purchase agreement.
William Lynn, Warren-Sharon – Questioned the status of the inheritance money. Also asked if we get to keep the interest if we have to return the money.
Matthew Vansuch, Harrington, Hoppe & Mitchell, Ltd, who is representing Vienna Township in this matter explained this situation and stated that per the Ohio Revised Code, only the principal would have to be returned if we do not get to keep the money.
Trustees Business:
MOTION: 10-087: Resolved, to purchase a new copier for the fire department from Crosby Mook in the amount of $897.00 to be paid from the Fire Fund. Moved by DREVES, seconded by Dascenzo.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-088: Resolved, to approve the payment of $211,858.01 on warrant #17761 to the Trumbull County Auditor for the return of monies per April 20, 2010, letter for inheritance, retroactive to April 26, 2010, that was paid from the General Fund. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-089: Resolved, to approve the payment of $2,079.29 on warrant #17768 to F.E.M.A. for excess funds returned on grant #EMW-2007-FO-07887, retroactive to April 26, 2010, that was paid from the Fire Fund. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-090: Resolved, to approve the payment of $822.00 to Boak & Sons, Inc., for the repair to the gutters and fascias at the town hall to be paid from the General Fund. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-091: Resolved, to approve the payment of $1,295.00 on warrant #17776 to Vienna Volunteer Fire Department for reimbursement of State Fire Marshall Grant, retroactive to April 26, 2010, that was paid from the Fire Fund. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-101: Resolved, to Adopt the 2007 Northeast Ohio Unified Fire Code. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-093: Resolved, to adopt the 2010 Indigent Burial Policy as presented. Moved by DREVES, seconded by DASCENZO
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-094: Resolved, to adopt the 2010 Regulation and Nuisance abatement of Junk Motor Vehicles Policy as presented. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-095: Resolved, to grant Informed Consent as to Conflict of Interest to Matthew Van such and Harrington, Hoppe & Mitchell, Ltd. in representing Vienna Township regarding the estate of John C. Rebhan. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-096: Resolved, to obtain a loan through Cortland Banks for the purchase of the road department truck. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
BROWN stated that Teri Kothera, who was hired at the 2010 reorganizational meeting as groundskeeper has resigned and the township will take interested candidates under consideration for this position.
Dave Rappach, citizen, questioned the payment of workers for the township clean-up day being held May 22, 2010. BROWN explained that because they are working for us and under our Workers Compensation, they must be paid. This is different from the Trumbull-Geauga Great American Clean-up Day that was a volunteer event.
Phil Otte, citizen, questioned the recycling and cardboard dumpsters being used by non-Vienna residents. Trustees stated that any Trumbull County residents can use the dumpsters. Signs are being made for breaking down boxes and not leaving stuff when the dumpsters are full.
MOTION: 10-097: Resolved, to put for bid the 2010 Hot Mix Resurfacing of Maple, Elm and Pin Oak. Bids are to be in by June 7, 2010. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-098: Resolved, to adjourn to Executive Session at 8:07 p.m. to meet with Matthew Van such to discuss the Rebhan estate issue and Rich Brannon regarding a personnel issue. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-099: Resolved, to reconvene to regular session at 8:09 p.m. to hear citizen who asked to be heard. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
Tarin Brown, Ridge – Concerned about activity at 1027 Ridge Road. Reported trespassing on property, peeping into windows, number of people living there and other activity. He asked that something be done about this.
Chief Darbey stated that the situation is being monitored and he has videos to review. He could not comment on maximum occupancy of property. Checked several people at that address for warrants and all checked okay.
MOTION: 10-100: Resolved, to adjourn to Executive Session at 8:20 p.m.to meet with Matthew Van such to discuss the Rebhan estate issue and Rich Brannon regarding a personnel issue. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-092: Resolved, to reconvene to regular session at 9:05 p.m. Moved by DREVES, seconded by DASCENZO.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
MOTION: 10-102: Resolved, to adjourn at 9:06 p.m. Moved by DASCENZO, seconded by DREVES.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes. Motion carried.
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Regular Meeting April 5, 2010
Roll Call: BROWN - Present; DASCENZO - Present; DREVES - Present
Quorum present
The reading and approval of the minutes from March 1st, 2010 was postponed until the next meeting.
MOTION #10-069 - Moved by DREVES, seconded by DASCENZO, to approve the payroll as prepared by the fiscal officer.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
MOTION #10-070 - Moved by DASCENZO, seconded by DREVES, that the bills and warrants be approved as prepared by the fiscal officer.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
MOTION #10-071 - Moved by DREVES, seconded by DASCENZO, to approve the financial records for January 2010 as prepared by the fiscal officer.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
MOTION #10-072 - Moved by DREVES, seconded by DASCENZO, to approve the financial records for February 2010 as prepared by the fiscal officer.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Correspondence: None
Department Heads Monthly Reports:
Zoning Inspector, Gary Wireman reported the following:
One variance hearing and two work sessions were held
Reported on permits and receipts
Submitted a junk car resolution to the trustees and inquired how they would like to proceed
Police Chief, Brian Darbey reported the following:
Reported on calls and donated hours
Requested funds to purchase ammunition for qualifications
MOTION #10-073 - Moved by DREVES, seconded by DASCENZO, to authorize the police department to spend up to $1,000.00 on ammunition for qualifications.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Fire Chief, Rich Brannon, reported the following:
Calls for the month
Request to purchase an EMS monitor at $16, 643.45, $5,000.00 will come from an EMS grant and $1,000.00 will be taken off as a trade in for the old monitor. This brings the actual cost to $10, 643.45.
MOTION #10-074 - Moved by DREVES, seconded by DASCENZO, to purchase an EMS monitor for $16,643.45.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Reported on February EMS audit
Two medics turned in resignations, Eric Fledderohann and Richard Fink. Requested to hire two more EMS, Kelly Clark and Eric Crowl, to work as needed.
MOTION #10-075 - Moved by DASCENZO, seconded by DREVES, to hire Kelly Clark and Eric Crowl as part time EMS to work as needed.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Road Superintendent, Mike Penrose, gave the following report:
Mailboxes were repaired which were damaged during the winter
Vendors for township cleanup day have been setup
Suggested that Ohio Edison should be requested place a street light at Scoville and Rt. 82
Mess at the recycling bins is being picked up in the mornings
Will attend the engineers meeting
Cleanup day times are set for Saturday, May 22nd, 7:00am-2:00pm
Request to hire Bill Petriella for summer help working in the cemetery at $7.50 per hour
MOTION #10-076 - Moved by DREVES, seconded by DASCENZO, to hire Bill Petriella as summer help to work in the cemetery at $7.50 per hour
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Requested to purchase a truck from State Purchasing at a cost of $25,228.00
MOTION #10-077 - Moved by DREVES, seconded by DASCENZO, to purchase a truck for the road department at a cost of $25,228.00.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
The current truck will be up for sale in 60 days
Residents in attendance:
Roseann Kennedy, Sodom Hutchings - The next meeting of the Neighborhood Watch will be next Monday with Gary Engstrom from the Department of Elderly Affairs as guest speaker. Announced that the Neighborhood Watch is now in charge of the sign in the center of town.
Warren Clower, Buena Vista - commented on lighting at State Rt. 193 and State Rt. 82
Ronald Eddie, Centennial - There is a bad light at Ridge Rd. and King Graves. Mike Penrose stated that this belongs to Fowler and that he will inform them.
Phil Pegg, Youngstown-Kingsville - Wanted to know if the grant for ATV enforcement was being used. Officer Darbey stated that it would begin May 1st. Pegg also stated that the well on Smith-Stewart is in need of a gate so as to deter the ATV traffic which is especially bad on weekends, Saturday and Sunday, from 10:00pm throughout the night. Officer Darbey stated he would place a car there.
Trustees Business:
MOTION #10-078 - Moved by DASCENZO, seconded by DREVES, to request that the Trumbull Board of Health inspect 1749 Youngstown-Kingsville Rd. which has already been inspected by Fire Chief Brannon.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
MOTION #10-079 - Moved by DASCENZO, seconded by DREVES, to pay $1,137.00 to the Trumbull County Water and Soil District for the 2010 conservation appropriation.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
MOTION #10-080 - Moved by DREVES, seconded by DASCENZO, to contract with the Trumbull Geauga Solid Waste Management District for the cardboard recycling program effective April 1st.
ROLL CALL VOTE : BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Heidi Brown stated that they are looking for volunteers to walk along the road and pick up trash for the Great American Cleanup Day.
MOTION #10-081 - Moved by DREVES, seconded by DASCENZO, to enter into a formal agreement with Mr. Charles McLewis to purchase the building at 856 Youngstown-Kingsville Rd. for the price of $200,000.00.
ROLL CALL VOTE: BROWN - yes; DASCENZO - yes; DREVES - yes
Motion carried
Meeting Adjourned
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Special Meeting March 28th, 2010 8:00am
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
Moved by DREVES, seconded by DASCENZO to approve the 2010 Permanent Appropriations for 2010 as presented by the fiscal officer.
MOTION: 10-067
Resolved, to approve the 2010 Permanent Appropriations for 2010 as presented by the fiscal officer.
Roll Call Vote: BROWN – Yes, DASCENZO – Yes, DREVES - YES
Motion carried
Moved by BROWN, seconded by DREVES, to adjourn.
MOTION: 10-068
Resolved, to adjourn at 8:05 a.m.
Roll Call Vote: BROWN – Yes, DASCENZO – Yes, DREVES - YES
Motion carried
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Regular Meeting, March 1, 2010 7:00 pm
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
Moved by DREVES, seconded by DASCENZO, to approve the minutes from February 1, 2010 and February 22, 2010.
MOTION: 10-056
Resolved, the approval of the February 1, 2009 and February 22, 2010 minutes as prepared by the fiscal officer.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DASCENZO, seconded by DREVES, that the payroll be approved as prepared by the fiscal officer.
MOTION: 10-057
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO, that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 10-058
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO that the December 31, 2009 financial report be approved as prepared by the fiscal officer.
Correspondence: Received public records request from Michael Maurer, director of the Ohio Citizens Accounty Standards Board and Marly Kazinski for the Warren Tribune. Received notification from State Representative Tom Letson’s office that they are working on our capital money request.
Department Heads Monthly Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Meetings and upcoming meetings included work session with Deputy Sheriff Furster, bi-monthly Trumbull County Zoning Inspectors Association meeting. • Possible changes regarding NSP (Neighborhood Stabilization Program) and Census Block 3.
Police – Brian Darbey, Chief:
• Reported on calls and crashes
• School bus instance has been closed by the courts.
• Armed robbery at Certified
• Death investigation
• Bank fraud at SevenSeventeen
• Received grant approval for approximately $6,000.
• Donated hours for January 2010 were 8.
• Received request from Officer Nick Macchione to be a qualified arms instructor. Cost would be approximately $700.00 for all certifications. Ask township to pay.
Moved by DREVES, seconded by DASCENZOS, to pay ½ of the expense to have Officer Nick Macchione obtain certifications to be a qualified arms instructor.
MOTION: 10-059
Resolved, to pay ½ of the expense to have Officer Nick Macchione obtain certifications to be a qualified arms instructor.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
BROWN received request from Sandra Davis of Mathews Youth Soccer League (MYSL) to sponser team for $100.00. Darbey will check with F.O.P. to sponsor
Fire – Richard Brannon, Chief:
• Reported on calls and investigations.
• Oil changed in squad.
• Received spare battery for thermal imager.
• Purchased 5 portable radios and all 18 Motorolas were programmed free of charge by Lowry Communications.
• Floors done and carpet installed in fire station and town hall.
• Issues were corrected and new occupancy certificate issued for PIA.
• Reported problems with Warren Family Mission alarms.
• Reported on fire at Timken Latrobe and fatal fire at 43 N. Outer.
Road – Mike Penrose, Superintendent:
• Reported on snow plowing.
• Fixed mailboxes in area
• Thanked Mike Hagood for help during recent funeral.
• Maintenance on vehicles and equipment.
• Penrose and Rager will attend Pavement Management Training at the Trumbull County Engineers office on March 24, 2010.
• Requested motion to pave Maple, Elm and Pin Oak.
• Requested motion to enter into agreement with ODOT for salt.
• Clean up day scheduled for May 22, 2010
• Need to advertise for summer help.
• Requested motion to re-hire Sean Kail for summer help.
Moved by DREVES, seconded by DASCENZO, to send letter to have Maple, Elm and Pin Oak added to Vienna’s 2010 Hot Mix Program.
MOTION: 10-060
Resolved, to send letter to have Maple, Elm and Pin Oak added to Vienna’s 2010 Hot Mix Program.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO, to enter into agreement with ODOT for 200 tons of salt.
MOTION: 10-061
Resolved, to enter into agreement with ODOT for 200 tons of salt.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DASCENZO, seconded by DREVES, to rehire Sean Kail for 2010 summer help at the rate hourly rate of $7.50 to be paid out of the Road Fund.
MOTION: 10-062
Resolved, to rehire Sean Kail for 2010 summer help at the rate hourly rate of $7.50 to be paid out of the Road Fund.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
BROWN talked with Darlene St. George regarding co-op purchasing for truck for road department.
BROWN apologized for placement of Road Renewal Levy on last month’s meeting after executive session. Stated this is a renewal only.
Residents in attendance:
Roseann Kennedy, Sodom Hutchings –The next meeting of the Neighborhood Watch will be March 8, 2010 at 7:00 p.m. with an officer from the Ohio State Patrol as the guest speaker.
Trustees Business:
BROWN reported that we had advertised for the vacancies on the Zoning Board of Appeals and the alternates and received 6 applications.
Moved by DREVES, seconded by DASCENZO, to hire Linda McCullough to the Zoning Board of Appeals for the terming expiring December 21, 2010 and the rate of $30.00 per meeting to be paid out of the General Fund.
MOTION: 10-063
Resolved, to hire Linda McCullough to the Zoning Board of Appeals for the terming expiring December 21, 2010 and the rate of $30.00 per meeting to be paid out of the General Fund.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DASCENZO, seconded by DREVES, to hire Lance Klinger and Bill Lynn as zoning alternates at the rate of $30.00 per qualified meeting to be paid out of the General Fund.
MOTION: 10-064
Resolved, to hire Lance Klinger and Bill Lynn as zoning alternates at the rate of $30.00 per qualified meeting to be paid out of the General Fund.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
DASCENZO commented that the OTA Winter Conference that he DREVES and ANZUR attended was very informative.
DREVES requested that we send endorsement letters of support for the Hangar Development Project and the Sanitary Sewer Rehabilitation Project at the Youngstown-Warren Regional Airport to Senator George Voinovich. Letters will be sent
Set work session for Friday, March 5, 2010 at 8:00 a.m. for the purpose of approving the 2010 Permanent Appropriations.
Moved by DREVES, seconded by DASCENZO, to have Fire Chief inspect 1749 Youngstown-Kingsville Road (parcel ID 16-168210).
MOTION: 10-065
Resolved, to to have Fire Chief inspect 1749 Youngstown-Kingsville Road (parcel ID 16-168210).
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO adjourn. .
MOTION: 10-066
Resolved, to adjourn at 8:01 p.m.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
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Regular Meeting February 1, 2010
Roll Call:
Mrs. Brown – Present
Mr. Dascenzo – Present
Mr. Dreves – Present
Quorum Present
Presented plaques of appreciation to Phil Pegg, outgoing trustee, and Dave Ovesny, outgoing police chief for their dedication and service to the township.
Moved by DREVES, seconded by DASCENZO, to approve the minutes from December 11, 2009, January 4, 2010 and January 21, 2010.
MOTION: 10-043
Resolved, the approval of the December 11, 2009, January 4, 2010 and January 21, 2010 minutes as prepared by the fiscal officer.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO, that the payroll be approved as prepared by the fiscal officer.
MOTION: 10-044
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DASCENZO, seconded by DREVES, that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 10-045
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO that the December 31, 2009 financial report be approved as prepared by the fiscal officer.
MOTION: 10-046
Resolved, the December 31, 2009 financial report is approved as prepared by the fiscal officer
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Correspondence: Received letter of resignation from George Bradley and from the Ohio Public Works.
Department Heads Monthly Reports:
Zoning - Gary Wireman, Inspector:
• Reported on Permits & Receipts
• Upcoming meetings including Appeals Board annual meeting, TZIA, work session and Zoning Board quarterly meeting.
Requested that a public hearing be scheduled for adopting the map change. Meeting scheduled for Monday, February 22, 2010 at 7:00 p.m. and notice will be put in newspaper.
Moved by DREVES, seconded by DASCENZO, to accept the resignation of George Bradley effective December 31, 2009 from the Zoning Appeals Board.
MOTION: 10-047
Resolved, to accept the resignation of George Bradley effective December 31, 2009 from the Zoning Appeals Board.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Will take candidates for the Zoning Appeals Board and the 2 alternate positions through February 28, 2010.
Police – Brian Darbey, Chief:
• Reported on calls and crashes
• Ongoing investigation of the school bus incident
• Donated hours for December, 2009 were 10.
Fire – Richard Brannon, Chief:
• Presented year-end report
• Thanked Mike Penrose for keeping track of Fire Dept. vehicle maintenance.
• Reported on calls and vehicle maintenance for January.
• Received check from HAZMAT crash in the amount of $2,728.00 and would like to spend it on 5 portable radios, carpet in the fire hall and to have the floors stripped and redone in the fire hall and the town hall.
• Purchased hydrant adapter for Engine #46
• Tornado siren on Sodom Hutchings is not working.
• Light in back bay also needs work.
Moved by DASCENZO, seconded by DREVES, to purchase 5 portable radios in the amount of $2,050.00.
MOTION: 10-048
Resolved, to purchase 5 portable radios in the amount of $2,050.00
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Road – Mike Penrose, Superintendent:
• Reported 2 funerals
• Mike Penrose & Rex Rager attended the Ohio Utilities Underground Safety Seminar in January.
• Thanks Dave Rappach for transporting backhoe for repair to the Trumbull County Engineers.
• Gave year-end report for 2009.
BROWN questioned the Ohio EPA Survey for Soil & Water. PENROSE will fill out.
DREVES questioned status of second estimate for gutters on Town Hall. Estimate was received; however, the rafters are rotted. DREVES will check regarding coverage with insurance company.
Residents in attendance:
Phil Otte, Sodom Hutchings – Requested a better security light be installed in front of the Town Hall.
Roseann Kennedy, Sodom Hutchings –The next meeting of the Neighborhood Watch will be February 2, 2010 with Trumbull County Assistant Prosecutor, Sean O’Brien as guest speaker. There will be no spring chili cook-off this year.
Jim Novella, Smith Stewart – Asked where the funds would go from the Trumbull County Commissioners First Energy check.
Shirley Wajda, Niles Vienna - Thanked fire and EMS for saving her brother, Terry’s life in December, 2009. Requested more records be released for the Vienna Historical Society to archive. Informed that the Western Reserve Feasibility Steering Committee would be meeting on February 17, 2010 at 4:15 p.m. and 6:15 p.m. at Kent State Trumbull Campus. Will be applying for designation of a historical heritage area designation.
Moved by DREVES, seconded by DASCENZO, to grant the Vienna Historical Society permission to continue archiving files according to historical society standards
MOTION: 10-049
Resolved, to grant the Vienna Historical Society permission to continue archiving files according to historical society standards.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Vicki Anzur, Warren-Sharon – Was asked to announce that a group of concerned citizens would be meeting on Wednesday, February 2, 2010 at the Four Seasons Club House at 7:00 p.m. to discuss the Neal building.
Trustees Business:
BROWN stated the League of Women’s Voters emphasized the importance of filling out census paperwork to the township and entire area. Urged all to fill out paperwork and return.
Upcoming meetings: February 9, 2010 at 6:00 p.m. Trumbull County Engineers
February 10, 2010 at 5:00 p.m. – EMA
Moved by DREVES, seconded by DASCENZO, to approve the payment of $2,000.00 to the Support Crisis Response Team. Will invoice the Western Reserve Port Authority for $1000.00.
MOTION: 10-050
Resolved, to pay $2,000.00 to the Support Crisis Response Team and invoice the Western Reserve Port Authority for $1000.00.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Vicki Anzur, Fiscal Officer, respectfully requested that the trustees instruct all department heads to curtail spending to necessity-only spending for the first quarter and also, to reduce the discretionary amount they are allowed to spend without board approval.
Moved by DREVES, seconded by DASCENZO, adjourn to executive session with no action being taken.
MOTION: 10-052
Resolved, to adjourn to executive session at 8:15 p.m. with no action being taken.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Reconvened to regular session at 8:50 p.m.
Moved by DREVES, seconded by DASCENZO, to proceed with the second reading of the road renewal levy.
MOTION: 10-051
Resolved, to proceed with the second reading of the road renewal levy.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
Moved by DREVES, seconded by DASCENZO adjourn. .
MOTION: 10-053
Resolved, to adjourn at 8:55 p.m.
Roll Call Vote: BROWN – yes, DASCENZO – yes, DREVES – yes.
Motion carried
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Regular Meeting January 4, 2010
Roll Call: BROWN – Present; DREVES – Present
Quorum present
Installation and swearing in of Trustees BROWN and DASCENZO and Fiscal Officer ANZUR by The Honorable Mark Finamore.
Roll Call: BROWN – present; DASCENZO – present; DREVES – present
Quorum present
MOTION #10-001 - Moved by BROWN, seconded by DREVES, to approve the minutes of December 7, 2009 and December 19, 2009 with amendments presented.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-002 - Moved by DREVES, seconded by BROWN, to approve the payroll as prepared and presented by the fiscal officer.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-003 - Moved by BROWN, seconded DREVES, by to approve the financial records as prepared and presented by the fiscal officer
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-004 – Moved by BROWN, seconded by DREVES, to amend the approved 2009 Township Highway System Mileage Certification from 15.256 miles to 15.26 miles of public road.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
Organizational Meeting
The chair was turned over to the Fiscal Officer who entertained a Motion for appointment of Chairman of the Board of Trustees.
MOTION # 10-005 - Moved by DREVES, seconded by DASCENZO, that Mrs. Brown be appointed Chairman of the Board of Trustees for the 2010 year.
ROLL CALL VOTE: BROWN – abstained; DASCENZO – yes; DREVES – yes
Motion carried
The Chair was turned over to newly elected Chairman who entertained Motion for Appointment of Vice-Chairman of Board of Trustees.
MOTION# 10-006 – Moved by DREVES, seconded by BROWN, that Mr. Dascenzo be appointed Vice-Chairman of the Board of Trustees for the 2010 year.
ROLL CALL VOTE: BROWN – yes; DASCENZO – abstained; DREVES – yes
Motion carried
MOTION #10-007 - Moved by DASCENZO, seconded by DREVES, that the Board of Trustees shall conduct its meetings in full compliance with the Ohio Sunshine Law and accordingly establishes the following rules for scheduling and notice of all meetings:
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
1. Regular Meetings – Regular meetings of the Board of Trustees shall be held on the first Monday of each month at 7:00 pm and notice of said meeting shall be posted on the Township Bulletin Board.
2. Special Meetings – Notice of special meetings of the Board of Trustees shall be given by posting advance written notice of the same in a conspicuous place outside the Township Hall on a bulletin Board or sign provided for that purpose. Additionally, notice of all special meetings shall be given to the Youngstown Vindicator, Warren Tribune Chronicle and any other newspaper that requests the same at least 24 hours in advance of the meeting, except in an emergency in which case the notice shall be given as soon as possible.
Additionally, the Township will provide advance written notice of special meetings to anyone who provides the Township with pre-paid postage, self-addressed envelopes or post cards.
MOTION #10-008 - Moved by DREVES , seconded by DASCENZO, that Michael Penrose, be employed by the Township full-time for the year 2010 in the position of Township Highway Superintendent, and that he be compensated in the amount of the hourly rate of $19.40 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-009 - Moved by DASCENZO, seconded by DREVES, that Rex Rager is employed by the Township full-time for the year 2010 as Equipment Operator/Laborer and that he is compensated in the amount of an hourly rate of $15.00 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-010 - Moved by DASCENZO, seconded by DREVES , that Michael Penrose, be employed by the Township full-time for the year 2010 in the position of Township Cemetery Sexton and that he be compensated in the amount of $28.30 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION # 10-011 - Moved by DREVES, seconded by DASCENZO, that the 2010 fee for township cemetery lots be set in the amount of $100.00 per grave for residents and $500.00 per grave for non-residents.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-011B - Moved by DREVES, seconded by DASCENZO, the 2010 fee for grave opening and closing be set in the amount of $250.00 per grave lot on weekdays and $350.00 on weekends for residents, and $300.00 per grave lot on weekdays and $400.00 on weekends for non-residents.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION # 10-012 - Moved by DREVES, seconded by DASCENZO, that Brian Darbey be employed by the Township full-time for six months beginning January 1, 2010 in the position of Interim Chief of Police at the rate of $19.40 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-013 - Moved by DASCENZO, seconded by DREVES, that all part-time Police Constables be employed for the year 2010 and be paid $10.00 per hour to be scheduled to work as needed to provide coverage, limited to less than 1500 hours per year per constable.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-013B – Moved by DREVES, seconded by DASCENZO, to authorize the Police Constables to perform private security details under township policies; however, “moonlighting” shall not be construed as employment under the auspices of Vienna Township. Vehicle use should be billed at the rate of $10.00 per hour and the rate for community events will be $5.00 per hour or as deemed by the trustees on an individual basis.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-014 - Moved by DASCENZO, seconded by DREVES, that Rich Brannon be reappointed Fire Chief by the Township, part-time for the year 2010 and be compensated in the amount of $800 per month and that August Birch be appointed EMS Supervisor part-time and be compensated in the amount of $450 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-015 - Moved by DREVES, seconded by DASCENZO, that part-time EMTs be employed for the year 2010 at the rate of $9.00 per hour and part-time paramedics be employed at the rate of $10.00 per hour to be scheduled as needed to provide two man 24 hour coverage, limited to less that 1500 hrs per year per person.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
See Attached List of currently employed Paramedics and EMT’S.
MOTION #10-016 - Moved by DASCENZO, seconded by DREVES, that Gary Wireman by employed by the Township part-time for the year 2010 in the position of Zoning Inspector and that he is compensated in the amount of a monthly salary of $550 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-017 - Moved by DREVES, seconded by DASCENZO, that Michelle Garman be employed by the Township part-time for the year 2010 zoning commission secretary and zoning appeals board secretary in the amount of $8.50 per hour, to work as needed. ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-018 - Moved by DASCENZO, seconded by DREVES, that Paul Pashke be appointed to the Zoning Commission for a 5-year term to expire 2014.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-018B - Moved by DREVES, seconded by DASCENZO, that Bill Bunkley be appointed to the Zoning Appeals Board for a 5-year term to expire 2014.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-019 - Moved by DASCENZO, seconded by DREVES, that Zoning Commissioners and Zoning Appeals Board Members be compensated in the amount of $30.00 per meeting for 2010 being paid monthly and semi-annually respectfully.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-020- Moved by DREVES, seconded by DASCENZO, that zoning office hours for 2010 shall be every Monday from 5:00 pm to 7:00 pm or at Zoning Inspector’s convenience.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-021 - Moved by DASCENZO, seconded by DREVES, to approve the zoning fees for 2010 as presented by the Zoning Inspector.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-022 - Moved by DREVES, seconded by DASCENZO, that Vicki Bragg be employed as township custodian part-time for the year 2010 at the rate of $250.00 per month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-023 - Moved by DREVES, seconded by DASCENZO, that all casual part time labor during the year 2010 be paid at an hourly rate in an amount not to exceed $7.50 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION # 10-024 – Moved by DREVES, seconded by DASCENZO, that Teri Kothera be employed as township groundskeeper for the 2010 year at an hourly rate of $7.50 per hour.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-025 - Moved by DASCENZO, seconded by DREVES, that the following list of days be designated as legal holidays for 2010.
LEGAL HOLIDAYS
New Years Day Fourth of July
Martin Luther King Day Labor Day
President’s Day Columbus Day
Memorial Day Thanksgiving Day
Veteran’s Day Christmas Day
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-025B - Moved by DREVES, seconded by DASCENZO, that the Legal Holidays will be paid and observed as follows:
For Full-Time Employees – When Legal Holiday falls on Saturday; paid and observed on Friday. When Legal Holiday falls on Sunday; paid and observed on Monday.
For Part-Time Employees – Legal Holiday will be paid and observed on the actual day of the Legal Holiday.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-025C - Moved by DASCENZO, seconded by DREVES, that in additional to the Legal Holidays, full-time employees will be paid in 2010 for one (1) floating holiday to be taken within the current calendar year.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION # 10-026 - Moved by DREVES, seconded by DASCENZO, that paychecks in 2010 be issued as follows:
• Hourly Employees – 14-day pay schedule with legal pay date by 12:00 noon the following Tuesday.
• Monthly Employees – Checks will be processed on the last 14-day pay of the monthly; however, they will be dated for the last day of the month.
• Semi-annual Employees – Checks will be processed on the last 14-day of the month.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-027 - Moved by DASCENZO, seconded by DREVES, that the Law Firm of Harrington, Hoppe & Mitchell, Ltd., be appointed and employed as special township legal counsel for 2010.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-028 - Moved by DREVES, seconded by DASCENZO, that 2010 attendance of the Trustees, Fiscal Officer and other township employees to the Annual State Association Conference, Trumbull County Township Association meetings and other meetings and training conferences or seminars be authorized and that expenses be paid by the township.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-029 - Moved by DASCENZO, seconded by DREVES, to reimburse any approved official travel by personal vehicle outside of Vienna Township at the current IRS standard Mileage Rate.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-030 - Moved by DREVES, seconded by DASCENZO, that the Vienna Senior Citizens Club be given $700.00 for reimbursement of their meeting hall rent for 2010.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-031 - Moved by DASCENZO, seconded by DREVES, that the Township makes payment of dues to the Ohio State Association of Trustees and Fiscal Officers and the Trumbull County Association of Trustees and Fiscal Officers for calendar year 2010.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-032 - Moved by DREVES, seconded by DASCENZO, that the township re-subscribe to the State Purchasing Program, and that the membership fee be divided equally between police and road department funds.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-033 - Moved by DREVES, seconded by DASCENZO, that the Township establish a deposit and fee structure for “road cut” or “excavation” purposes by any person or corporation, that said person or corporation must first obtain a permit, pay a fee, or post a bond, prior to making an excavation or cut, in or under, any township road or right-of-way, and appropriate funds are as adopted by Trumbull County Standards and Fee Schedule.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-034- Moved by DASCENZO, seconded by DREVES, to approve the payment of utility bills for calendar year 2010 by the fiscal officer through regular or blanket purchase orders.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-035 - Moved by DREVES, seconded by DASCENZO, to approve the use of blanket purchase orders for those vendors that the township deals with on a monthly basis as deemed appropriate by the fiscal.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-036 - Moved by DASCENZO, seconded by DREVES, to approve temporary appropriations of funds to pay all regular and necessary bills and payroll for the first three months of calendar year 2010 in the following amounts:
General $150,000
Road and Bridges $50,000
Police $50,000
Fire $50,000
Total $300,000
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10 037- Moved by DREVES, seconded by DASCENZO, to authorize the fiscal officer to move appropriations at the fund object level within a fund as deemed necessary by her to pay all bills.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-037B - Moved by DREVES, seconded by DASCENZO, to authorize the fiscal officer to make any adjustments, advances, or transfers as needed to close out Fiscal Year 2090.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-038 - Moved by DREVES, seconded by DASCENZO, to appoint Roseann Kennedy to the Fire Dependency Board.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
MOTION #10-039 – Moved by DREVES, seconded by DASCENZO, to adjourn.
ROLL CALL VOTE: BROWN – yes; DASCENZO – yes; DREVES – yes
Motion carried
**********************************************************************************************************************************************************************************************
Special Meeting December 19, 2009
Mrs. BrownPresent
Mr. Dreves Present
Mr. PeggPresent
MOTION:09-190
Resolved, to appoint Brian Darbey as Interim Police Chief effective January 1, 2010.
Mrs. BrownYes
Mr. DrevesYes
Mr. PeggYes
MOTION:09-191
Resolved , that the fiscal officer increase and decrease end-of-year appropriations and revenues as needed to close out the end of 2009.
Mrs. BrownYes
Mr. DrevesYes
Mr. PeggYes
MOTION:09-192
Resolved , that the fiscal officer ask the auditor for an advance on first half real estate taxes.
Mrs. BrownYes
Mr. DrevesYes Mr. PeggYes
***************************************************************************************************************************************************************************************************
Special Meeting December 11, 2009
Roll Call:
Mrs. Brown Excused
Mr. Dreves Present
Mr. Pegg Present
Quorum Present
Moved by Mr. Pegg, seconded by Mr. Dreves to accept the resignation of Officer Mark Owen effective December 11, 2009.
MOTION: 09-188
Resolved, to accept the resignation of Officer Mark Owen effective December 11, 2009.
Roll Call Vote:
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
Moved by Mr.Pegg, seconded by Mr. Dreves to adjourn.
MOTION: 09-196
RESOLVED, to adjourn at 4:35 p.m.
Roll Call Vote:
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
*************************************************************************************************************************************************************************************************************
Regular Meeting December 7, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the minutes from November 2, 2009.
MOTION: 09-173
Resolved, the approval of the November 2, 2009 meeting minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-174
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-175
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the October 31, 2009 financial report be approved as prepared by the fiscal officer.
MOTION: 09-176
Resolved, the October 31, 2009 financial report is approved as prepared by the fiscal officer
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence: Received letter of resignation from Chief Dave Ovesny effective December 31, 2009.
Department Heads Monthly Reports:
Zoning Inspector, Gary Wireman, reported the following:
• Reported on Permits & Receipts
• Reported on the Trumbull County Zoning Association meeting.
• Sent notices to property owners regarding various issues, including the trailer on Youngstown-Kingsville.
• Reported that approx. 95% of improvements have been made at the Scoville Drive property.
Mr. Pegg inquired about the occupancy permit for the old Delphi Training site (Millwood Products). Site is not occupied as of this date.
Fire Chief, Rich Brannon, reported the following:
• Calls for the month
• Engine 46 is out of service due to radiator repair.
• November 9, 2009 and November 11, 2009 received 3 burning complaints for the same property. Investigated and found complaint related to an outside wood burner. Chief Brannon stated that currently there are no restrictions on wood burners. Also, if an owner alters the stack, it will void the manufacturer’s warranty.
• Pittsburgh Aeronautical School requested high occupancy permit.
• Santa will visit the fire station on December 13, 2009, from 1-3 p.m.
Mrs. Brown inquired about the module from Fire House for the EMS billings. This is still being worked on.
Road Superintendent, Mike Penrose, gave the following report:
• Truck being repaired at Cerni Motors was picked up.
• Replaced several street signs.
• Secured the tool shed and crypt in the township cemetery.
• Replaced spotlight on flag at center.
• New radios put in all cars.
Moved by Mrs. Brown, seconded by Mr. Pegg to pay Southeastern Equipment $1,971.21 to repair the road department backhoe.
MOTION: 09-177
Resolved, payment to Southeastern Equipment $1,971.21 to repair the road department backhoe.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to pay Southeastern Equipment $1,118.00 for radiator for road department backhoe.
MOTION: 09-178
Resolved, to pay Southeastern Equipment $1,118.00 for radiator for road department backhoe.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that there is to be no parking on streets when there is 2 inches or more of snow on the ground.
MOTION: 09-179
Resolved, that there is to be no parking on streets when there is 2 inches or more of snow on the ground.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to approve the Public Works Commission Issue 1-T.H. 157 Henn Hyde Road Improvement grant funding in the amount of $115, 923 for Vienna Township. The Vienna Township Board of Trustees approve to provide $35,936 as the local match for the project.
The total project cost is $478,755, and the local match for participating townships will be: Howland - $60-217, Vienna - $35,936, Fowler - $34,767 and Bazetta - $17,495. Total grant from Ohio Public Works Commission for all four townships will be $330,431.00
MOTION: 09-180
Resolved, to approve the Public Works Commission Issue 1-T.H. 157 Henn Hyde Road Improvement grant funding in the amount of $115, 923 for Vienna Township. The Vienna Township Board of Trustees approve to provide $35,936 as the local match for the project.
The total project cost is $478,755, and the local match for participating townships will be: Howland - $60-217, Vienna - $35,936, Fowler - $34,767 and Bazetta - $17,495. Total grant from Ohio Public Works Commission for all four townships will be $330,431.00
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to accept Fiscal Officer Vicki L. Anzur’s certification that the local match of $35,936 is available in the Road and Bridge Fund and The Gas Tax Fund for the Ohio Public Works Commission Issue I-T.H. 157 Henn Hyde Road Improvement.
MOTION: 09-181
Resolved, to accept Fiscal Officer Vicki L. Anzur’s certification that the local match of $35,936 is available in the Road and Bridge Fund and The Gas Tax Fund for the Ohio Public Works Commission Issue I-T.H. 157 Henn Hyde Road Improvement.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to approve the 2009 Township Highway System Mileage Certification of $15.256 miles of public road.
MOTION: 09-182
Resolved,
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Police Chief, Dave Ovesny reported the following:
• Reported on calls and donated hours
• Need 2 printer cartridges for the report printer.
• Gave update on ATV situation.
• Purchased new computer for $571.95.
• Officer Jeff Ford is still taking names for the Christmas Fundraiser.
• Chief Ovesny thanked everyone for his experience here in Vienna.
• Requested Executive Session immediately after this meeting.
Moved by Mr. Pegg, seconded by Mrs. Brown, to accept the resignation of Chief Dave Ovesny effective December 31, 2009.
MOTION: 09-183
Resolved, to accept the resignation of Chief Dave Ovesny effective December 31, 2009.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Residents in attendance:
Roseann Kennedy, Sodom Hutchings – Thanked Chief Ovesny for everything he has done for the Neighborhood Watch and for this township. There will be no meeting in December. The Christmas Party for all active Neighborhood Watch members, police and fire personnel will be December 14, 2009 at 6:00 p.m. at the fire station. Thanked the Neighborhood Watch and all who decorated the gazebo. Reported that approx. $7,548.21 has been collected from the Vienna and Fowler area for the food pantry. The next meeting of the Neighborhood Watch will be January 11, 2009 with Sergeant Joseph Aggretti from the Warren Police Department as guest speaker.
Trustees Business:
Moved by Mrs. Brown, seconded by Mr. Pegg, to approve the attached list of transfers within funds as presented the fiscal officer, which were required to pay bills.
MOTION: 09-184
Resolved, to approve the attached list of transfers within funds as presented the fiscal officer, which were required to pay bills.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to authorize the fiscal officer to request an Amended Certificate of Estimated Resources based on the adjustments that were made by Local Government Services (LGS).
MOTION: 09-185
Resolved, to authorize the fiscal officer to request an Amended Certificate of Estimated Resources based on the adjustments that were made by Local Government Services (LGS).
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Mr. Pegg thanked all trustees and department heads for the last four years. He was proud of the accomplishments that he helped achieve during those years.
Mr. Dreves and Mrs. Brown thanked Mr. Pegg for his service.
Chief Ovesny thanked Mr. Pegg for all his help, especially with the D.A.R.E. Program.
Moved by Mrs. Brown, seconded by Mr. Pegg, to adjourn to executive session with no action to be taken.
MOTION: 09-186
Resolved, to adjourn to executive session with no action to be taken at 7:52 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Reconvened at 9:04 p.m.
Moved by Mrs. Brown, seconded by Mr. Pegg, to adjourn.
MOTION: 09-187
Resolved, to adjourn at 9:05 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
******************************************************************************************************************************************************************************************************
Regular Meeting November 2, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the minutes from September 8, 2009.
MOTION: 09-167
Resolved, the approval of the October 5, 2009 meeting minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-168
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-169
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the September 30, 2009 financial report be approved as prepared by the fiscal officer.
MOTION: 09-170
Resolved, the September 30, 2009 financial report is approved as prepared by the fiscal officer
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence: Received a thank you letter and medallion from Chief Russell Rowley, 910th Fire Emergency Service thanking the Fire Chief, Firefighters and EMT-Bs that assisted during the August 2009 Air Show. The medallion was given to the Fire Chief for the fire station.
Department Heads Monthly Reports:
Zoning Inspector, Gary Wireman, reported the following:
• Reported on Permits & Receipts
• Reported on the quarterly meeting and working session.
• Reported on Trumbull County Planning Commission meeting for the proposed amendment to the Comprehensive Plan.
• Requested meeting with the Trumbull County Planning Commission, Vienna Trustees, Vienna Zoning Board and Gary Wireman. Gary will coordinate with all involved and advise of date.
Mr. Pegg investigated complaints received regarding the Ainsworth property on Scoville Drive. Gary said that all should be cleaned up by November 15, 2009. Gary stated that the Ridge Road property also has a November 15, 2009 deadline to have all cleaned up. Mr. Pegg requested that Chief Brannon and Gary examine both properties after the deadline and report back.
Police - No report give in the absence of Chief Ovesny.
Road Department – Rex Rager, gave the following in the absence of Mike Penrose, Road Supervisor:
• Backhoe (17 yrs. old) was serviced and gas pedal was replaced. Needs new radiator which will cost approximately $2,200 from Southeastern Equipment.
• Issue I paperwork received by the Trumbull County Engineers and is in the signature process.
• Salt spreaders are in the trucks.
• Replaced speed limit sign on Melbourne. Commented that by 2015 all sign have to be update to high intensity.
• Commented that there is an illegal mailbox on Katherine Drive. Mr. Wireman states the mailbox is not illegal. He checked with the Trumbull County Engineer.
Mr. Pegg questioned estimates for backhoe repair. Stated that the Trumbull County Engineers' labor rate is $35.00/hour. The work would be done at the Cortland garage.
Fire Chief, Rich Brannon, reported the following:
• Calls for the month
• Responded to call for a wire down. Resident was upset that we couldn’t do anything. This was referred to the power company.
• Ladders all passed inspection.
• Extinguishers on vehicles were all inspected. One water extinguisher did not pass.
• Complimented Richard Fink and John Hinely for the excellent job they did with the Fire Prevention Class at Baker Elementary School.
• Issued one verbal warning for open burning.
• Thanked everyone associated with the Chili Cook-Off.
• Requested to hire Eric Fledderjohann as a Medic. Also requested to hire Doug Gollan Jr. and Brian Penick as EMTs.
• Could not perform the inspection at 316 Youngstown-Kingsville Road because no entry could be gain.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the hiring of Medic, Eric Fledderjohann, and EMTs Doug Gollan Jr. and Brian Penick.
MOTION: 09-171
Resolved, to hire Medic, Eric Fledderjohann and EMTs Doug Gollan Jr. and Brian Penick effective November 2, 2009.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Residents in attendance:
Roseann Kennedy, Sodom Hutchings – Thanked all for help with Chili Cook-Off which raised $1200 for the Fire and Police. The pie sale raised $360 for the Neighborhood Watch. The 50/50 raffle was $163. Thanked those political candidates that donated items for raffle. The next meeting will be Monday, November 9, 2009. Guest speaker will be Special Agent Corey Christman of the Youngstown Air Reserve Station, who is the Resident Agent in Charge of Special Investigations at the Air Base. Received thank you letter from Vienna Food Pantry for donation. They also advised that they would not be having the free turkey dinner this year. Roseann has composed a letter to area businesses requesting donations to the pantry to help purchase those items that were purchased with the funds that the free turkey dinner brought in. Anyone that can help distribute these letters should see Roseann.
Bob Timko, Pin Oak – Complained about speeding on Pin Oak and inquired about speed bump. Also commented that county signs need repaired. Asked to have more salt put at intersections and less on roads.
Dave Granelly, Ridge Road – Questioned situation on Katherine Drive. Gary Wireman again stated information received from Trumbull County Engineers. Rex Rager then questioned the consequences of plowing on private property and damages to township vehicles and owners’ property. The trustees will research.
Trustees Business:
Expressed congratulations to Dan and Jennifer Wearsch for receiving the Youngstown-Warren Regional Chamber’s Emerging Business Award.
Mrs. Brown thanked the fire and police department personnel for passing out candy on Halloween. Donations for 2010 would be appreciated.
Moved by Mr. Pegg, seconded by Mrs. Brown, to adjourn.
MOTION: 09-172
Resolved, to adjourn at 9:06 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
*************************************************************************************************************************************************************************************************
Regular Meeting October 5th, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the minutes from September 8, 2009.
MOTION: 09-157
Resolved, the approval of the September 8, 2009 meeting minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-158
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-159
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence: Received a thank you from Bryce Lamacusa for Eagle Scout Project.
Department Heads Monthly Reports:
Zoning Inspector, Gary Wireman, reported the following:
• 4684 Warren-Sharon was mowed by Sheriff’s Department. Requested that a letter be sent from the trustees to the Deputy Chief stating what a good job they are doing. Gary will draft and they will sign.
• Trumbull County Soil & Water did look into Mr. Churrazzi’s complaint, but found no problem within their scope.
• Attended the Leadership in Energy Environment & Design (LEED) seminar in Howland.
• Sent 3 warning letters 3 informational letters to property owners.
• Reported on Permits & Receipts
• Requested that 877 Youngstown-Kingsville and 11088 King Graves be deemed nuisances for grass.
• Requested that 316 Youngstown-Kingsville be inspected by fire chief.
Moved by Mr. Pegg, seconded by Mrs. Brown that 877 Youngstown-Kingsville be declared a nuisance for grass.
MOTION: 09-160
Resolved, that 877 Youngstown-Kingsville is a nuisance for grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that 11088 King Graves be declared a nuisance for grass.
MOTION: 09-161
Resolved, that 11088 King Graves is a nuisance for grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that 316 Youngstown-Kingsville be inspected by the fire chief.
MOTION: 09-162
Resolved, that 316 Youngstown-Kingsville be inspected by the fire chief.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Mr. Pegg asked about Universal Development. Gary said all structures are up and under roof.
Mrs. Brown updated on CDBG. The two properties we submitted do not qualify. Will look again at these for 2010.
Fire Chief, Rich Brannon, reported the following:
• Calls for the month
• Still trying to get radiator repaired. Hopefully will be done by end of month. Garage had a tree come down on it
• Turned boiler on and all looks okay.
• Electrician brought sticker for generator for 5 years maintenance.
• Reported turnover by part-time personnel and trying to get equipment matched to them.
• Commended Jeff Ford for making map of all houses, hydrants and gas wells with phone numbers.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve Gus Birch and Heidi Brown to attend the Medicaid Seminar on November 17, 2009 and pay for mileage.
MOTION: 09-163
Resolved, to approve Gus Birch and Heidi Brown to attend the Medicaid Seminar on November 17, 2009 and pay for mileage.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Road Department – In the absence of Road Superintendent, Mike Penrose, Heidi Brown stated that all salt and anti-skid is mixed and ready.
Police Chief, Dave Ovesny, reported the following:
• Saturation of patrols for ATVs on September 19, 2009 and September 26, 2009 for Smith Stewart and Prindle Booth.
• 5 breaking and entering to sheds.
• Believe suspect in burglary on Roy Road has been apprehended.
Mr. Dreves stated that damaged cruiser has been stripped.
Residence in attendance:
Lee Seiple, Dr. Ken Wallace, Bob Thompson from the Mathews Board of Education and John DeFrance, from the architect firm for the new proposed Mathews k-12 school spoke about the Mathews Bond Levy. They are seeking endorsement from the Vienna Township Trustees for the levy. They also wanted to let people know about the informational meetings being held October 13, 2009 at Neal Middle School, and October 19, 2009 & October 28, 2009 at Mathews High School. All meetings are at 7:00 p.m.
Moved by Mrs. Brown, seconded by Mr. Dreves that the Vienna Township Trustees endorse the Mathews Bond Levy.
MOTION: 09-164
Resolved, that the Vienna Township Trustees endorse the Mathews Bond Levy.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg No
Motion carried
Vic Spess, Smith Stewart – Still having problem with ATVs. Requested stop sign be put at the gas well road. Asked if gas well companies are required to have a fence on the gas well roads. Phil Pegg stated that they are as well as a gate. Gary Wireman has been in contact with the property owners and they say the gas company is required to maintain it.
Stanley Ainsworth, Scoville Drive – Introduced himself as a new resident and stated that he runs a firewood business. Asked that if the township gets any complaints about the activity on his property that they refer the complaint directly to him. He also stated that he is cleaning up the property.
Phil Pegg reported that the Chili Cook-off is Monday, October 12, 2009 at 5:00 p.m. Chili and pies are needed.
Trustees Business:
Moved by Mr. Pegg, seconded by Mrs. Brown, to adopt the resolution requested by the Trumbull County Planning Commission’s application for the Mosquito Creek Watershed Balanced Growth Plan.
MOTION: 09-165
Resolved, WHEREAS, the Trumbull County Planning Commission will apply to the Ohio Lake Erie Commission and the Ohio Water Resources Council to prepare the Mosquito Creek (from Mosquito Lake to the Mahoning River) Plan, and WHEREAS, the Trumbull County Planning Commission, upon award of the grant, will organize meetings of the Mosquito Creek Watershed Planning Partnership for input to this plan, and WHEREAS, Vienna Township is willing to participate with the Watershed Planning Partnership in developing this plan. NOW THEREFORE IT BE RESOLVED, that the Trumbull County Planning Commission has our support in the application to the Ohio Lake Erie Commission and the Ohio Water Resources Council to prepare the Mosquito Creek(from Mosquito Lake to the Mahoning River) Plan.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Vicki Anzur, Fiscal Officer, reported that no date is known for the start of the audit of the records for 2006, 2007 and 2008. Will advise when notified of date.
Phil Pegg reported that all industrial sights are occupied on Ridge Road.
Moved by Mrs. Brown, seconded by Mr. Pegg, to adjourn.
MOTION: 09-166
Resolved, to adjourn at 8:04 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
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Regular Meeting September 8, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approval the minutes from August 3, 2009 and August 13, 2009.
MOTION: 09-148
Resolved, the approval of the minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-149
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-150
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the financial reports be approved as prepared by the fiscal officer.
MOTION: 09-151
Resolved, the financial reports are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence: None
Department Heads Monthly Reports:
Police Chief, Dave Ovesny, reported the following:
• Number of calls for the month.
• He has started a new job and is making arrangements to leave his job at Vienna.
• Spike in burglaries in the area, including Fowler, Brookfield and Burghill.
• Air show went well with no accidents or injuries
• For cost savings, doing stationary observation periods with patrols and no longer faxing CAD information. Also recommended that we sell unit #60 (2003 Ford Crown Victoria) as it gets less gas mileage than the Impalas. Was instructed to go ahead and strip out the Crown Victoria.
Heidi Brown questioned the amount of hours donated. Chief Ovesny will get those figures.
Zoning Inspector, Gary Wireman, reported the following:
• Permits issued and receipts
• Zoning proposal was withdrawn
• Meeting schedule
• Requested that 4684 Warren Sharon be declared nuisance for grass.
Moved by Mr. Pegg, seconded by Mrs. Brown that 4684 Warren Sharon be declared a nuisance for grass.
MOTION: 09-152
Resolved, That 4684 Warren Sharon is a nuisance for grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Fire Chief, Rich Brannon reported the following:
• Calls for the month
• Needs new batteries for cordless sawzall. The cost at Lowe’s is $99, but found place to recondition them for approximately ½ that price.
• Landscaping has been completed at the fire station. Would like to thank Byce Lamancusa for the fine job he did.
• Generator work is complete
• Completed Warren Family Mission inspection. They now have an occupancy certificate
• Inspected Baker Elementary School and all fire lanes are now designated
• Reported on problem during a Little Mustangs Game
• Inspection of 4535 Crews Hood and 4717 Warren Sharon are completed.
• Burned down the Schoff Barn on August 16, 2009.
• The total calls for the month and vehicle maintenance. Requested an executive session after regular meeting for 2 contract issues. Approval was received for burning of 1200 Youngstown-Kingsville Road. Jeff Dreves commented on status of generator.
Road Department – Heidi Brown read report as prepared by Road Superintendent, Mike Penrose, in his absence as follows:
• 1 funeral
• Fixed several ditch problems
• Completed second cutting of roadsides
• Several street lights are out
• Reapplied for Henn Hyde with 3 other townships
• Repaired mowers
Residence in attendance:
Roseann Kennedy, Sodom Hutchings – Next meeting of the Neighborhood Watch will be Monday, September 14, 2009. Guest speaker will be Bob Johnson, Prosecuting Attorney for the Girard Municipal Court. Chili Cook-off is Monday, October 12, 2009, at 5:30. There will be no regular meeting in October. Thanked all for food for the fire station during the air show.
Nick Churrazzi – Warren-Sharon – Still having problem with nuisance properties. Wants to know what has been done. Mrs. Brown stated that we have no control over this situation, but will try and help. Bill Hagood requested address and said that he will look into it. Suggested that Trumbull County Soil and Water might be able to help.
Trustees Business:
Moved by Mr. Dreves, seconded by Mr. Pegg, to set Trick or Treat hours for Saturday, October 31, 2009, from 6-8 p.m.
MOTION: 09-153
Resolved, that Trick or Treat hours will be Saturday, October 31, 2009, from 6-8 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Mrs. Brown commented that the deadline for the CDBG is September 15, 2009, and the health department doesn’t meet until September 16, 2009. Asked Bill Hagood if we are on the agenda.
Moved by Mrs. Brown, seconded by Mr. Pegg, to approve the movement of object-line funds as presented on the attached list by the fiscal officer.
MOTION: 09-154
Resolved, the movement of object-line funds as presented on the attached list by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to approve the rate resolutions as received by the Trumbull County Auditor for calendar year 2010.
MOTION: 09-155
Resolved, the approval of the rate resolutions as received by the Trumbull County Auditor for calendar year 2010.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Phil Pegg commented on Merchants Day. Also stated that we will be getting 100 drain stickers for “No Dumping” as mandated.
Vicki Anzur reported on the results of the Local Government Services (LGS) work. Stated that several fund balances have been adjusted per their findings. Also stated that no co-mingling of funds has occurred since taking office. Will inquire as to date of audit.
Jeff Dreves reported that no progress has been made in regards to the Youngstown-Kingsville property, but that it is still being worked on.
Announced that the Vienna Historical Society will be meeting at the gazebo on October 19, 2009, at 9:00 a.m. to start recording in the cemetery. All are welcome to come and help.
Moved by Mrs. Brown, seconded by Mr. Pegg, to adjourn.
MOTION: 09-156
Resolved, to adjourn at 8:20 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
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Special Meeting August 14, 2009 8:00 a.m.
Roll Call: All present
Mr. Pegg moved to have all township employees pay 5% of their dependent health care coverage effective Sept 1st, 2009. Mrs. Brown seconded.
Roll Call: All yes
Mr. Pegg moved to have the Conseco Cancer/Intensive Care Insurance coverage premiums payments to be assumed by the employee and no longer covered by the Township effective Sept 1st, 2009. Mr. Dreves seconded.
Roll Call: Mrs. Brown No
Mr. Pegg Yes
Mr. Dreves Yes
Motion: 09-144
Mr. Pegg moved to increase Michael Penrose hourly rate to $20.40 effective Sept 1, 2009 and Rex Rager hourly rate to $15.75 effective Sept 1, 2009. No second. Motion was tabled.
Mrs. Brown moved to ask the Trumbull County Health Dept to inspect 4535 Crews Hood Rd., Vienna Township, based on the Fire Chief’s recommendation. Mr. Pegg seconded.
Roll Call : All yes
Motion: 09-145
Mrs. Brown moved to ask the Trumbull County Health Dept to inspect 4717 Warren Sharon Rd., Vienna Township, based on the Fire Chief’s recommendation. Mr. Pegg seconded.
Roll Call: All yes
Motion: 09-146
Motion to adjourn by Mrs. Brown, seconded by Mr. Dreves. Roll Call: All yes
Motion: 09-147
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Regular Meeting August 3, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approval the minutes from July 6, 2009 and July 17, 2009.
MOTION: 09-133
Resolved, the approval of the minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-134
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-135
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Department Heads Monthly Reports:
Zoning Inspector, Gary Wireman, reported on permits issued, responses received for previous warning letters sent and commented on mowing being done by Trumbull County.
Police Chief, Dave Ovesny, reported on the total calls for the month and investigations which include the shooting on August 1, 2009. Reported that the township did not qualify for the COPS Grant. Would like to recommend an amendment to cruiser policy to reflect whether the cruiser is running or not. Expressed that the DARE Program could not continue due to financial situation. Trustees responded that monies for the DARE Program were not an issue and tabled the discussion until they had reviewed the situation.
Fire Chief, Rich Brannon, reported on the total calls for the month and vehicle maintenance. Requested an executive session after regular meeting for 2 contract issues. Approval was received for burning of 1200 Youngstown-Kingsville Road. Jeff Dreves commented on status of generator.
Road Superintendent, Mike Penrose reported that the 25 mph speed limit signs were installed on Turkey Run Road, catch basins were repaired on Walls Lake, the A & B berming is done on Smith Stewart, removed a hornet’s nest at town hall and had 1 funeral. The stop sign that was replaced on Walls Lake has already been stolen again.
Jeff Dreves advised department heads that copies of their monthly reports are not needed for each trustee. They can give a copy to the fiscal officer, which be routed to the trustees. The departments are to keep the original report.
Residence in attendance:
Roseann Kennedy, Sodom Hutchings – Thanked all for help on the August 1, 2009 National Night Out. Reported that $300 was raised at the Sam’s Club Bake Sale.
Jim Novello – Smith Stewart – Questioned the perusal of property on Youngstown-Kingsville Road. Jeff Dreves stated that the trustees are still working on it.
Tom Powell – Sodom Hutchings – Reported on pot holes on Warren-Sharon Road between Walls Lake & Ridge. Township will contact County on this.
Nick Chuirazzi – Warren-Sharon – complained about several nuisance properties and brought pictures. Trustees referred this matter to the Zoning Inspector.
Trustees Business:
Mrs. Brown gave information about the grant money available through The Community Development Block Grant (CDBG) ORC 505.86.
Moved by Mrs. Brown, seconded by Mr. Pegg, to instruct fire chief to inspect 4535 Crews Hood.
MOTION: 09-136
Resolved, to instruct fire chief to inspect 4535 Crews Hood.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to instruct fire chief to inspect 4717 Warren Sharon Road.
MOTION: 09-137
Resolved, to instruct fire chief to inspect 4717 Warren Sharon Road.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Mrs. Brown reported that 5124 Brunswick Drive is almost demolished. Tickets are available for the air show and are on the information table.
Moved by Mrs. Brown, seconded by Mr. Pegg to moved the September monthly meeting to Tuesday, September 8, 2009 due to the Labor Day Holiday
MOTION: 09-138
Resolved, the September monthly meeting is changed to Tuesday, September 8, 2009 due to the Labor Day Holiday.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
Moved by Mrs. Brown, seconded by Mr. Pegg to pay full-time road department employees $600.00 gross annually and taxed according to all laws for clothing allowance.
MOTION: 09-139
Resolved, to pay full-time road department employees $600.00 gross annually and taxed according to all laws for clothing allowance.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
The Vienna Historical Society Meetings are the last Tuesday of every month at 7:00 p.m. in the township hall. They will be working on the archiving of records every Tuesday at 10:00 a.m. at the township hall.
Reported that the township is looking at a noise ordinance.
Mrs. Brown thanked the police and EMS staff for their response to her house recently. Thanked the Neighborhood Watch and everyone for all the cards they sent her.
Moved by Mr. Pegg, seconded by Mrs. Brown to set the standard rate for police cars at $10.00 per hour and the rate for community events will be $5.00 per hour or as deemed by the trustees on an individual basis.
MOTION: 09-140
Resolved, the standard rate for police cars at $10.00 per hour and the rate for community events will be $5.00 per hour or as deemed by the trustees on an individual basis.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
The Zoning Commission presented the proposed changes for wind turbines.
Moved by Mr. Pegg, seconded by Mrs. Brown to set the fee at $100.00 for wind turbine permits.
MOTION: 09-141
Resolved, the fee for wind turbine permits are $100.00.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
The current zoning appeals commission variance request fee is $275.00.
Moved by Mr. Pegg, seconded by Mrs. Brown to increase the zoning variance fee from $275.00 to $400.00.
MOTION: 09-142
Resolved, to increase the zoning variance fee from $275.00 to $400.00.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
Mr. Dreves reported that the trustees are looking into adjusting the contribution amount by full-time employees toward health care and cancer care premiums.
Moved by Mrs. Brown, seconded by Mr. Pegg to adjourn to executive session for personnel issues at 8:02 p.m.
MOTION: 09-143
Resolved, to adjourn to executive session for personnel issues at 8:02 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
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Special Meeting July 17, 2009
Roll Call:
Mrs. Brown – Absent
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mr. Pegg, seconded by Mr. Dreves to approve the Alternative Tax Budget as prepared and presented by the fiscal officer.
MOTION: 09-131
Resolved, the approval of the Alternative Tax Budget as prepared and presented by the fiscal officer.
Roll Call Vote:
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Dreves, seconded by Mr. Pegg to adjourn.
MOTION: 09-132
Resolved, to adjourn at 8:30 a.m.
Roll Call Vote:
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
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Regular Meeting July 6, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mr. Pegg, seconded by Mrs. Brown to approval the minutes from June 1, 2009, June 8, 2009, June 18, 2009, & June 22, 2009 with corrections as discussed.
MOTION: 09-115
Resolved, the approval of the minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-116
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mrs. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-117
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to approve the financial reports as prepared and presented by the fiscal officer.
MOTION: 09-118
Resolved, the financial reports are approved as prepared and presented by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence: None
Department Heads Monthly Reports:
Road Employee, Rex Rager reported the following: Mulched donated by Executive Landscape was spread around the gazebo and park, repaired 2 mowers, repaired fence post on Dunlap Cemetery, Replaced stolen stop signs and repaired pipes on 4 roads.
Moved by Mr. Pegg, seconded by Mrs. Brown to set the speed limit on Turkey Run at 25 miles per hour.
MOTION: 09-119
Resolved, that the speed limit for Turkey Run is set at 25 miles per hour.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Zoning Superintendent, Gary Wireman, reported on permits issued for the month. Also issued 3 warning letters. There is a Zoning Board hearing scheduled for July 23, 2009 at 7:00 p.m. for changes regarding the commercial district.
Fire Chief, Rich Brannon reported on the total calls for the month, vehicle maintenance, fire station maintenance, EMS grant applied for and stated that they were still working on Air Show at Air Force Reserve Base.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the repair of the radiator on Engine 46-1 by DTPM & Truck up to a maximum of $3,100.00.
MOTION: 09-120
Resolved,to repair the radiator on Engine 46-1 by Dtpm & Truck up to a maximum of $3,100.00.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Police Chief, Dave Ovesny, reported on the total calls for the month. Would like to send Officer Mike Edwards to Dare Training August 1, 2009 in Dublin, Ohio (approx $75.00) and Dare Starter Kit (approx. $335.00). Reported the resignation of Officer James Jackson.
Moved by Mr. Pegg, seconded by Mrs. Brown to accept the resignation of James Jackson.
MOTION: 09-121
Resolved, to accept the resignation of Officer James Jackson.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown the expenditure of $75.00 for class fees and per diem to send Officer Mike Edwards to Dare Training August 1, 2009.
MOTION: 09-122
Resolved, the expenditure of $75.00 for class fees and per diem to send Officer Mike Edwards to Dare Training August 1, 2009.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown the expenditure of $335.00 for Dare Starter Kit, with Jeff Dreves designating which fund the expense will be paid from.
MOTION: 09-123
Resolved, the expenditure of $335 for Dare Starter Kit, with Jeff Dreves designating which fund the expense will be paid from.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg the expenditure of $2,012.16 for police radios; of which $8,056.50 is to be matched by grant money.
MOTION: 09-124
Resolved, the expenditure of $2,012.16 for police radios, of which $8,056.50 is to be matched by grant money.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Residence in attendance:
Roseann Kennedy, Sodom Hutchings Road – Reported the Neighborhood Watch items: Will be holding a bake sale at Sam’s Club in Niles July 11, 2009 at 10:00 a.m. Donations can be dropped off at fire station on Friday, July 10, 2009; Will hold an informational meeting on July 13, 2009 at 7:00 in the Town Hall for the Air Sow; Working on National Night Out to be held August 2, 2009. Expressed concern about the situation at the recycling station behind fire station. Will call Bob Villers to have more pickups. Neighborhood Watch Meeting is scheduled for Monday, June 8, 2009 at 7:00 p.m. The canine dog unit, Vito, will be there. Trying to get someone to present at the July meeting or National Night Out information about the Air Show.
Doug Gollan, Warren-Sharon Road – Inquired about the ATV situation and the recent physical altercation between a homeowner and an ATV rider. Chief Ovesny gave details regarding the incident and the ongoing situation with the ATVs. Also commented on the high grass coming out of the Delphi Plant on Ridge Road. Rex Rager will research.
Darryl Franks, Warren-Sharon Road – Questioned police allowing ATVs on shoulder of roadway. Chief Ovesny responded.
Vic Spess, Smith Stewart – Commented on ATV pamphlet and rules. Complained about the ATV traffic over the July 4th holiday.
Gerald Rassega, Mary Ellen Drive – Wanted clarification on curfew regarding ATVs. Chief Ovesny responded that there is no specific curfew regarding ATVs; however, Trumbull County’s Minor Curfew is 12:00 p.m. on weekdays and 1:00 a.m. on weekends.
Kelly Felix, Brunswick Drive – Stated that 40 tons of gravel was purchased privately for the undeveloped lane and questioned why the township is not responsible. Also would like a sign for Brunswick Lane that says “Private Drive” and would like a speed limit set of 10 miles per hour. Trustees will research.
Trustees Business:
Moved by Mrs. Brown, seconded by Mr. Pegg, to file a formal lien for all costs incurred by the township for the removal of the structure at 944 Youngstown-Kingsville Road.
MOTION: 09-125
Resolved, to file a formal lien for all costs incurred by the township for the removal of the structure at 944 Youngstown-Kingsville Road.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to file a formal lien for all costs incurred by the township for the removal of the structure at 966 Youngstown-Kingsville Road.
MOTION: 09-126
Resolved, to file a formal lien for all costs incurred by the township for the removal of the structure at 966 Youngstown-Kingsville Road.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to approve advances and transfers as presented by the fiscal officer.
MOTION: 09-127
Resolved, the approval of advances and transfers as presented by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Mr. Pegg reported that he is working with the Trumbull County Sheriff’s office to have properties that need mowed done by incarcerated personnel.
Mr. Dreves reported that he was informed about a demo fund available to help the township recoup/defray the costs associated with those properties deemed by the township to be removed. Presented that the property located at 856 Youngstown-Kingsville Road was being offered to the township for purchase by the owner, Charles McLewis for $200,000.00. A bank loan has been researched through Cortland Banks as follows: 15 year loan at 5.0% interests, with payment due semi-annually at an approx. cost of $12,000.00 each. Discussion followed.
Moved by Mr. Dreves, seconded by Mrs. Brown that the township formally adopt the provisions of Ohio Revised Code, Section 3929.86, Claims against policy proceeds for pay of property tax and costs of removal or repair of premises in certain loses; procedures. And further, that the township fiscal officer be appointed as the designated officer to carry out the duties and responsibilities of this section. It is also resolved that the fiscal officer file a certified copy of this resolution with the State of Ohio, Superintendent of Insurance.
MOTION: 09-128
Resolved, the township formally adopt the provisions of Ohio Revised Code, Section 3929.86, Claims against policy proceeds for pay of property tax and costs of removal or repair of premises in certain loses; procedures. And further, that the township fiscal officer be appointed as the designated officer to carry out the duties and responsibilities of this section. It is also resolved that the fiscal officer file a certified copy of this resolution with the State of Ohio, Superintendent of Insurance.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Dreves, seconded by Mrs. Brown to pursue the process of purchasing the property located at 856 Youngstown-Kingsville Road for $200,000.00
MOTION: 09-129
Resolved, to pursue the process of purchasing the property located at 856 Youngstown-Kingsville Road for $200,000.00
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to adjourn to executive session for personnel issues at 8:47 p.m.
MOTION: 09-130
Resolved, to adjourn to executive session for personnel issues at 8:47 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
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Regular Meeting June 1, 2009
Roll Call:
Mrs. Brown – Present
Mr. Pegg– Present
Mr. Pegg – Absent
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approval the minutes from May 4, 2009 and May 14, 2009, as presented by the fiscal officer.
MOTION: 09-91
Resolved, the approval of the minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-92
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-93
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to approve the financial reports as prepared and presented by the fiscal officer.
MOTION: 09-94
Resolved, the financial reports are approved as prepared and presented by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Correspondence: None
Department Heads Monthly Reports:
Road Superintendent, Mike Penrose reported 3 funerals in May. Projects included installation of stop sign at Coal, Mackey & Rogers Roads, planted grass at the cemetery, Repaired the bump in the road on Turkey Run, dug at Fire Station, repaired pipe on Maple Drive, roadside mowing.
Zoning Superintendent, Gary Wireman, reported that there were 4 permits issued. The Zoning Commission held hearings on May 7, 2009 and May 21, 2009. Thanked fire department for their help with a controlled burn in May.
Moved by Mr. Pegg, seconded by Mrs. Brown to declare 4684 Warren-Sharon as a nuisance for high grass.
MOTION: 09-95(a)
Resolved, that 4684 Warren-Sharon is a nuisance for high grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to declare 11088 King Graves as a nuisance for high grass.
MOTION: 09-95(b)
Resolved, that 11088 King Graves is a nuisance for high grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to declare 883 Youngstown-Kingsville Road as nuisances for high grass.
MOTION: 09-95(c)
Resolved, that 883 Youngstown-Kingsville is a nuisance for high grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to declare 840 Niles-Vienna as a nuisance for high grass.
MOTION: 09-95(d)
Resolved, that 840 Niles-Vienna is a nuisance for high grass.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown, to have public hearing for zoning changes June 22, 2009 at 6:00 p.m.
MOTION: 09-96
Resolved, the approval of
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Fire Chief, Rich Brannon reported 43 total calls, which included 2 fire, 16 EMS and 3 alarm drops. Meeting scheduled June 9, 2009 for Air Show at Air Force Reserve Base. Reported people are calling the 911 business telephone number at the 911 station instead of the emergency phone number. Reported burning problems at 1355 Youngstown-Kingsville. Haven’t heard back from the Warren Family Mission. Noted there is no occupancy permit for this property. 4491 Crews Hood – have inspection for see if house can come off demolition list.
Police Chief, Dave Ovesny, gave is monthly report. Police calls were: 378(VTPD) and 443(TC911). Tabled the motion to purchase radios until financials are reviewed at the July, 2009 meeting.
Moved by Mr. Pegg, seconded by Mrs. Brown to designate Airport Security Detail as a supplemental police service agreement that is not included in baseline duties and therefore, not subject to overtime after forty (40) hours worked on road detail and made retroactive to the employee’s date of hire.
MOTION: 09-97
Resolved, the designation of Airport Security Detail as a supplemental police service agreement that is not included in baseline duties and therefore, not subject to overtime after forty (40) hours worked on road detail and made retroactive to the employee’s date of hire.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Residence in attendance:
Roseann Kennedy, Sodom Hutchings Road – Expressed concern about the situation at the recycling station behind fire station. Will call Bob Villers to have more pickups. Neighborhood Watch Meeting is scheduled for Monday, June 8, 2009 at 7:00 p.m. The canine dog unit, Vito, will be there. Trying to get someone to present at the July meeting or National Night Out information about the Air Show.
Vic Spess – Thanked police chief and staff for their efforts and cooperation regarding the ATV situation, but stated that the problem still exists. Expressed concern regarding the weeds and trees in the Squaw Creek bridge area.
Jack Kelly – Reported that freon R22A will be replaced with R221A by next year. Also mentioned that homeowners should look into this before January 2009 to possibly be eligible for a $1,500.00 rebate from federal government.
Rita Duncan – Questioned the $2,744.00 cost for tire disposal for Clean up Day. Trustees stated that we would be limiting the number of tires accepted in the future.
Trustees Business
Moved by Mrs. Brown, seconded by Mr. Pegg, approved advances and transfers as presented by the fiscal officer.
MOTION: 09-98
Resolved, the approval of advances and transfers as presented by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to adjourn.
MOTION: 09-99
Resolved, to adjourn at 8:29 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried
______________________________________ ________________________________
Heidi Brown, Vice-Chairman Vicki L. Anzur, Fiscal Officer
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Special Meeting June 22, 2009
Mr. Pegg moved to adopt Section 25: Amendments as recommended by the Zoning Commission. Mrs. Brown seconded. Roll Call All yes
Mr. Pegg moved to adopt Section 1: Agriculture as recommended by the Zoning Commission. Mrs. Brown seconded. Roll call all yes
Mr. Pegg moved to adopt Section 43: Small Wind Projects less than 5MV, Mrs. Brown seconded. Roll call all yes. Discussion was held on establishing the fee, board would like to research first.
Mr. Pegg moved to modify Section 3: Classification of Uses, C-1 District, C-2 District and C-3District, changing 7500 sq ft to 12000 sq ft. Roll Call All yes
Al Crabbs, Fowler Twp, owner of property on Warren Sharon Rd. expressed concerns about businesses listed in C-2 District and how it would affect him selling his property.
Mrs. Brown moved to declare 4079 Warren Sharon Rd. a nuisance for high grass. Mr. Pegg seconded. Roll Call all yes
Mrs. Brown moved to declare 348 Youngstown Kingsville a nuisance for high grass. Mr. Pegg seconded. Roll Call all yes.
Mr. Dreves presented the liability insurance quotes: $17,986 from Love Insurance with 2 mil liability limit, and $18,614 from OTARMA with 5 mil liability limit.
Mrs. Brown moved to renew the insurance with OTARMA for $18,614. Mr. Pegg seconded. Roll Call All yes
Mrs. Brown moved to go to executive session with no action to be taken. Mr. Pegg seconded. Roll call all yes
Reconvene, Mr. Pegg moved to adjourn, Mrs. Brown seconded. Roll Call All yes
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Special Meeting June 8, 2009
Chairman Dreves opened sealed bids. They were as follows:
Diorio Paving $104,500.59
Shelly of Twinsburg $ 96,601.00
Shelly & Sands $ 94,089.90
Barbicas Const Co $105,575.75
Delta Asphalt $101,542.00
R.T. Vernal $102,395.00
Mr. Pegg moved to accept low bid from Shelly & Sands of $94,089.90, contingent upon approval from the Trumbull County Prosecutors office and the Trumbull County Engineer. Mrs. Brown seconded. Roll Call All yes
Mr. Pegg moved to approve the Vienna Township Comprehensive Plan as prepared by the Trumbull County Planning Commission. Mrs. Brown seconded. Roll Call All yes
Mrs. Brown moved that based on the home inspection report prepared by Boardman Home Inspection and the inspection report by the Fire Chief, all conditions that were present when 4491 Crew Hood Rd., was deemed unfit have been remedied, and therefore we will ask the Trumbull County Health Department to rescind its declaration. Mr. Pegg seconded. Roll Call all yes.
Residents in attendance: Richard White of Turkey Run Rd. asked about the ATV noise behind his house. Would like to see a noise ordinance. Richard Phillips of Turkey Run Rd. said the ATV riders are trespassing on his property. He was advised by the Police Chief to put up “No trespassing” signs and they will be charged with criminal trespassing.
Mrs. Brown moved to move into executive session with no action n to be taken. Mr. Pegg seconded. Roll Call All yes
Reconvene, motion to adjourn was made by Mr. Pegg, seconded by Mrs. Brown, all yes
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Special Meeting May 14, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mr. Pegg, seconded by Mrs. Brown to advertise for bids for the Smith Stewart Paving Project. Bids are to be received by 12:00 noon on Monday, June 8, 2009.
MOTION: 09-83
Resolved, to advertise for bids for the Smith Stewart Paving Project. Bids are to be received by 12:00 noon on Monday, June 8, 2009.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to hire William Petriella for 2009 seasonal help as needed for the road department at a rate of pay of $7.50 per hour.
MOTION: 09-84
Resolved, to hire of William Petriella for 2009 seasonal help as needed for the road department at a rate of pay of $7.50 per hour.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to approve payment to IGA in the amount of $74.40 and Brothers Pizza in the amount of $85.13 out of the General fund for food and drinks for Township Clean-up Day Workers.
MOTION: 09-85
Resolved, to pay IGA in the amount of $74.40 and Brothers Pizza in the amount of $85.13 out of the General fund for food and drinks for Township Clean-up Day Workers.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to approve payment as private contractors out of the General fund for Township Clean-up Day labor as follows:
Justin Soroka $150.00
Bruce DeJean $150.00
Jared Terlecky $150.00
Rich Dascenzo $150.00
Dennis Greenwood $150.00
MOTION: 09-86
Resolved, to pay as private contractors out of the General fund for Township Clean-up Day labor as follows:
Justin Soroka $150.00
Bruce DeJean $150.00
Jared Terlecky $150.00
Rich Dascenzo $150.00
Dennis Greenwood $150.00
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to approve payment to Mike Hagood approximately $250.00 out of the General fund for backhoe services for Township Clean-up Day.
MOTION: 09-87
Resolved, to pay Mike Hagood approximately $250.00 out of the Genera fund for backhoe services for Township Clean-up Day.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown, to approve payment to Horodyski Brothers & Co. out of the General fund for scrap tire transportation from Township Clean-up Day in the amount of $2,744.00. (Note: Have applied for grant from the Geauga-Trumbull Solid Waste Management for approximately $1400-$1800).
MOTION: 09-88
Resolved, to pay Horodyski Brothers & Co. out of the General fund for scrap tire transportation from Township Clean-up Day in the amount of $2,744.00. (Note: Have applied for grant from the Geauga-Trumbull Solid Waste Management for approximately $1400-$1800).
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the purchase of a used trailer from Lazy B Trailers, Bristol, Ohio, in the amount of $775.00 out of the road department fund for use in the cemetery.
MOTION: 09-89
Resolved, to purchase a used trailer from Lazy B Trailers, Bristol, Ohio, in the amount of $775.00 out of the road department fund for use in the cemetery
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to adjourn.
MOTION: 09-90
Resolved, to adjourn.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
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Regular Meeting May 4, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approval the minutes from April 6, 2009, as presented by the fiscal officer.
MOTION: 09-74
Resolved, the approval of the minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-75
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-76
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the transfers and advances be approved as prepared by the fiscal officer, including the transfer of $4,643.01 from the General Fund to the Bond Retirement Fund to pay loans at Cortland Banks.
MOTION: 09-77
Resolved, transfers and advances are approved as prepared by the fiscal officer, including the transfer of $4,643.01 from the General Fund to the Bond Retirement Fund to pay loans at Cortland Banks.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence:
Received memos from the Trumbull County Auditor’s office dated April 24, 2009, regarding Data Verification Project, from Thomas M. Bellish at Buckeye Energy Brokers regarding the Direct Energy Gas Aggregate and from Robert Villers, Director Geauga-Trumbull Solid Waste regarding Earth Machine backyard composter/rain barrel for sale.
Department Heads Monthly Reports:
Zoning Superintendent, Gary Wireman, reported that there were 4 permits issued. Meetings are ongoing for the comprehensive plan. Sign committee is still trying to set up meeting.
Fire Chief, Rich Brannon reported 44 total calls, which included 2 fires, 21 EMS, 5 alarm drops. Electric work has begun on the fire station. New GPS system has been installed in squad. Received a $1,000 grant from Sam’s Foundation towards the purchase of a generator and light head. Meetings and training continue with the air base regarding the air show.
Moved by Mrs. Brown, seconded by Mr. Pegg to purchase the Honda generator, 2000 watt, with a Beta 500 light head for $1,633.50 plus shipping costs.
MOTION: 09-78
Resolved, to purchase the Honda generator, 2000 watt, with a Beta 500 light head for $1,633.50 plus shipping costs
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Road Superintendent, Mike Penrose reported 2 funerals in April. Projects included the repair of several streetlights and street signs, removal of decorations in the cemetery, speed study on Turkey Run. Working with Howland to pave Henn Hyde. Still need specs for Smith Stewart A, B. Requested 30 indestructible, diamond plated 2’x6’ mats for cemetery.
Moved by Mr. Pegg, seconded by Mrs. Brown to purchase 30 mats for cemetery in the amount of $2,733.00
MOTION: 09-79
Resolved, to purchase 30 mats for the cemetery in the amount of $2,733.00.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Police Chief, Dave Ovesny, gave is monthly report. Police calls were 393 (VTPD) and 416 (TC911). Participated in a mock terrorist attack scenario for the airport security and FAA requirements on April 18, 2009. Attended MASS meeting at airbase for air show. Officer Mike Edwards returned from DARE training to become the first Vienna DARE officer for the Mathews School District. .
Residence in attendance:
Victor Spess – Smith Stewart Road – reported problem with ATVs. Will give additional information to Dave Ovesny to investigate.
Roseann Kennedy, Sodom Hutchings Road – Chili Cook Off was a success. $830 was raised for the fire and police departments and approximately $200 for the Neighbor Hood Watch Committee. Thanked everyone for their help. Next meeting is Monday, May 11, 2009 at 7:00 p.m.
Richard Miller – Questioned clean up of properties in Township.
Bill Hagood – Commented on the Trumbull County Health Department’s plan for Swine Flu.
Trustees Business
Moved by Mrs. Brown, seconded by Mr. Pegg, to hire Richard Fink as a paramedic at the rate of $10.00 per hour.
MOTION: 09-80
Resolved, to hire Richard Fink as a paramedic at the rate of $10.00 per hour.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Dreves, seconded by Mrs. Brown, to have fiscal officer send letter to Trumbull County Auditor requesting advance on second half taxes.
MOTION: 09-81
Resolved, that fiscal officer will send letter to Trumbull County Auditor requesting advance on second half taxes.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg adjourn.
MOTION: 09-82
Resolved, to adjourn at 8:25 p.m.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
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Regular Meeting April 6, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approval the minutes from March 2, 2009, March 16, 2009 and March 30, 2009 presented by the fiscal officer.
MOTION: 09-67
Resolved, the approval of the minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-68
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-69
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the financial reports be approved as prepared by the fiscal officer.
MOTION: 09-70
Resolved, the financial reports are approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondence:
Received letter from the Ohio Attorney General’s office regarding the COPS Hiring Grants, Justice Assistance Grants (JAG) and Byrne Memorial Fund grants available. Received letter from Ralph Woods, Vienna resident, commending Richard Brannon, Fire Chief and the Vienna units for their quick response and compassion during his recent house fire. Received notification from Trumbull County Engineer advising that Crews Hood Road would be closed from April 6, 2009 through April 10, 2009.
Department Heads Monthly Reports:
Police Chief, Dave Ovesny, gave is monthly report. Police calls were 394 (VTPD) and 529 (TC911). Investigations into two burglaries (4773 Warren-Sharon Road and Certified Gas Station) both resulted in charges. Submitted application on March 16, 2009, for the COPS CHRP Grant. This grant would pay 100% of the entry-level wages and fringe benefits for three (3) full-time officers for three (3) years with a 1-year retention requirement at the township’s expense. Annual TASER re-certification was completed for all required officers. Completed personnel evaluations. Reported the formal approval of Officer Mike Edwards for the DARE Academy to be held in Dublin, Ohio, for two weeks in April.
Moved by Mr. Pegg, seconded by Mrs. Brown to approve travel expenses for Officer Mike Edwards to DARE Training in the amount not to exceed $1800.00 and the allowance to take a township vehicle.
MOTION: 09-71
Resolved, the approval of travel expenses for Officer Mike Edwards to DARE Training in the amount not to exceed $1800.00 and the allowance to take a township vehicle.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Fire Chief, Rich Brannon reported 60 total calls, which included 5 fire, 22 EMS, 3 alarm drops. Expressed concern regarding vehicle and building maintenance needed at fire station. Started joint training with the Vienna Reserve Air Force Base for mock disasters. Meetings continue with them regarding the air show to be held in August 2009. No more bids have been received for the radios.
Heidi Brown reported the following in the absence of Mike Penrose, Roads Superintendent: First round of cold patching has been completed. Township clean up day is May 9, 2009, from 7:00 a.m.-3:00 p.m. Received tire grant for this clean up. Working on specifications for Prestwick Village. Retrieved one of the Township signs that was missing. Flagpole, cord and flag at town hall will be replaced.
Zoning Superintendent, Gary Wireman, reported that there were 4 permits issued and 1 variance request received. An alternate of the Zoning Commission and Board of Appeals has moved out of the township. An advertisement will be put in the paper to fill these vacancies. The Township Sign Committee will schedule a meeting after April 15, 2009.
Residence in attendance:
Roseann Kennedy, Sodom Hutchings Road – Chili Cook Off is April 20, 2009 at 5:30 p.m. Need chili, pies and help. There will be no meeting due to this event.
Walter Haynie, 1108 Niles-Vienna Road – Asked for help from the township or anyone to deal with the problem of the bridge deterioration on their property. Jeff Dreves stated that he has been looking into this and will continue to try and help. Mr. Pegg suggested that the Marine Corps of Engineers at the Air Base might be a source for help.
Warren Clower, Buena Vista – Asked for a status report on the electrical work at the fire station. Jeff Dreves will get an answer to this.
Trustees Business
Received two (2) proposals to demolish and clean up properties at 944 and 966 Youngstown-Kingsville Road as follows:
Schultz Universal - $5,480.00 Dave Rappach - $7,050.00
The expenditure for this would be paid out of the General Fund.
Moved by Mr. Dreves, seconded by Mrs. Brown, that the township accept the proposal from Schultz Universal contingent upon receiving money for the first-half taxes from the Trumbull County Auditor by May 1, 2009.
MOTION: 09-72
Resolved, That the township accept the proposal from Schultz Universal contingent upon receiving money for the first-half taxes from the county by May 1, 2009.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Mrs. Brown stated that if anyone is interested in a possible Eagle Scout Project, to contact her.
Moved by Mrs. Brown, seconded by Mr. Pegg adjourn.
MOTION: 09-73
Resolved, to adjourn at 8:19 p.m.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
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Special Meeting March 16th, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Others in attendance:
Vienna Township Zoning Commission members:
Mr. Rassega
Mr. Otte
Mr. Paschke
Mrs. Wallace
Mrs. Mamula
Attorney Matthew Vansuch
Discussed the comprehensive plan. Dealt with ideas on how to implement business districts. Also focused on how to best do this from a legal standpoint.
Moved by Mrs. Brown, seconded by Mr. Dreves, the approval of the transfer of funds balance from the Ambulance fund to the Fire fund and the combination of these funds under Fire/EMS fund as of March 1, 2009.
MOTION: 09-60
Resolved,
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg No
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown the approval of the transfer of funds balance from Zoning to the General fund and the combination of these funds under General fund as of March 1, 2009.
MOTION: 09-61
Resolved, INSERT HERE
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg, to pay the bill on the fire truck for the repair of the supercharger at the cost of $ 1300
MOTION: 09-62
Resolved, to pay the bill on the fire truck for the repair of the supercharger at the cost of $ 1300
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg No
Motion carried
Discussed COPS Grant application. Decision was made to table until further research on the grant can be completed.
Moved by Mr. Dreves, seconded by Mrs. Brown, that the meeting be adjourned.
MOTION: 09-63
Resolved, to adjourn.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg No
Motion carried
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Regular Meeting March 2, 2009
Roll Call:
Mrs. Brown – Present
Mr. Dreves – Present
Mr. Pegg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approval the minutes from December 29, 2008, January 5, 2009, January 22, 2009 and February 2, 2009 as presented by the fiscal officer.
MOTION: 09-52
Resolved, to approve minutes as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-53
Resolved, the bills and warrants be approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-54
Resolved, the payroll be approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown that the financial reports be approved as prepared by the fiscal officer.
MOTION: 09-55
Resolved, the financial reports be approved as prepared by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Correspondance:
Jeff Dreves presented a $20.00 donation and thank you from Simcox Fire Consultants for our prompt and well-written response to their request for information on the Ralph Woods fire.
Department Heads Monthly Reports:
Zoning Superintendant, Gary Wireman, reported that there were no permits issued and no funds received. Gary attended the Errosion and Sediment Control Workshop. Had meeting with the Trumbull County Planning Commission Planning Coordinator regarding the zoning map. Highlights of this meeting were:
1. Received form to apply for grant from Ohio EPA for property owners regarding the removal of tires on their property.
2. Learned that the draft of the comprehensive plan has been reviewed by the director and we will have four (4) copies for our review soon.
3. Expressed concern about the new commercial district. Urged trustees to go to the March 16, 2009 meeting @ 6:00 p.m.
4. Requested trustees create an ad hoc committee for input regarding the sign section of the new commercial district.
Moved by Mr. Pegg, seconded by Mrs. Brown that a committee be established of township business owners and operators to review and recommend changes to the sign section of our zoning regulations.
MOTION: 09-56
Resolved, that a committee be established of township business owners and operators to review and recommend changes to the sign section of our zoning regulations.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Road Superintendent, Mike Penrose reported monthly activity as follows: 2 funerals, cleaned up trees that were blown down in cemetery, cold patched road, replacing lights on signs with LED lighting. Had meeting with Trumbull County Engineers and submitted letter regarding repairing Turkey Run and voiced our concern regarding intersection of Ridge Road and Kings-Grave Road. Would like to hire summer help.
Moved by Mrs. Brown, seconded by Mr. Pegg that the township hire Sean Kail for seasonal help for the summer of 2009.
MOTION: 09-57
Resolved, the hiring of Sean Kail for seasonal help for the summer of 2009.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
Heidi Brown expressed appreciation for our road department personnel and the good job that they do.
Fire Chief, Rich Brannon reported 62 total calls, which included 2 fire, 27 EMS, 8 vehicle accidents and 2 alarm drops. Expressed thanks to Mike Penrose for removing fallen tree on Sodom-Hutchings road during the recent storm on February 27, 2009. Reported on vehicle and Fire Station. Requested clutch be installed for an approximate cost of $714.00 on Brush 46 in March, 2009. Stated that the Ohio Fire Code also addresses sign on commercial property.
Police Chief, Dave Ovesny, gave is monthly report. Police calls were 297 (VTPD) and 391(TC911). Completed personnel evaluations. Stated township may be eligible for the STEP Grant. Received information on handheld radios (Renwood). Reported on investigations in a sexual assault case and an alarm drop at the Vienna Pharmacy. The recommendation for the re-appointment of Officer Mike Edwards application and pre-screening for eligibility was approved pending personal interview before the DARE Ohio Board. Received ANSI traffic control vests. Updated the Record Management System. Reported that Cruiser 56 has close to 110,000 miles and Officer Darbey’s vehicle is close to 100,000. Would like to look on surplus list for possible replacements and for an SUV in place of the current Blazer. Jeff Dreves questioned why the Blazer has been sitting at the airport and not in use. The Blazer will be put back into rotation.
Moved by Mr. Pegg, seconded by Mrs. Brown to re-appoint Mike Edwards as policed constable.
Residence in attendance:
Bill Hagood – District Advisory Board meeting is Wednesday, March 4, 2009 at 7:00 p.m. Urged trustees who are going to vote for him.
Jim Kelly – Stated used car lot located next to Dairy Queen looks messy and fence is falling down.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve transfers and advances as need.
MOTION: 09-58
Resolved, the approval of transfers and advances as deemed needed by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried
Phil Pegg reported on Phase II – complete to do pump station.
Moved by Mrs. Brown, seconded by Mr. Pegg adjourn.
MOTION: 09-5
Resolved, to adjourn.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
*****************************************************************************************************************************************************************************************
Regular Meeting February 2, 2009
Roll Call:
Mr. Pegg – Present
Mrs. Brown – Present
Mr. Dreves – Present
Quorum Present
Moved by Mr. Pegg, seconded by Mrs. Brown to dispose of the reading and approval of the minutes and financial reports in the absence of the fiscal officer.
MOTION: 09-43
Resolved, to dispose of the reading and approval of the minutes and financial reports in the absence of the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the payroll be approved as prepared by the fiscal officer.
MOTION: 09-44
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried.
Moved by Mr. Pegg, seconded by Mrs. Brown that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 09-45
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Department Heads Monthly Reports:
Road Superintendent, Mike Penrose reported monthly activity as follows: 400 foot pipe installed, 100 feet ditches cleaned, 300 ton of gravel on undedicated roads. Reported that no roads were paved.
Police Chief, Dave Ovesny, gave is monthly report. Police calls were 338 (VTPD) and 382 (TC911). Investigated theft that was reported at 3714 Warren-Sharon Road on 1/5/09. Recommend accepting the resignation of part-time officer, Stephanie Peters. Recommended the re-appointment of Mike Edwards as police constable.
Moved by Mr. Pegg, seconded by Mrs. Brown to accept the resignation of Stephanie Peters.
MOTION: 09-46
Resolved, to accept the resignation of Stephanie Peters.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Moved by Mr. Pegg, seconded by Mrs. Brown to re-appoint Mike Edwards as policed constable.
MOTION: 09-47
Resolved, to re-appoint Mike Edwards as police constable.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Fire Chief, Rich Brannon, submitted his 2008 annual report and gave his monthly report. Attended Fire Chiefs Meeting in December 2008. Recommend placing pink tape on vehicles off the road to avoid repetitious calls for disabled vehicles. Ohio Edison is developing a database for downed wires and problems. Informed board that Chief will be attending a meeting for the upcoming air show. He has concerns about EMS.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve EMS grant money of approximately $1,500.00 for the purchase of the CPAP (Continuous Positive Airway Pressure) for the ambulance.
MOTION: 09-48
Resolved, to approve EMS grant money of approximately $1,500.00 for the purchase of the CPAP (Continuous Positive Airway Pressure) for the ambulance.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Residence in attendance:
Jim Novello – questioned building permits on Smith Stewart. Would like to show appreciation to all department head.
Roseann Kennedy – Neighborhood Watch will have their next meeting on Monday, February 9, 2008. Frank Fuda and Tami Bellish from NEOPAC will talk about the gas aggregate. Stated that the next Chili Cook-off will be April 20, 2008. They will also be celebrating their 6th anniversary.
Phil Otte – Asked Fire Chief about contractors digging out fire hydrants.
Jim Carroll – Asked about ODOT cleaning out ditch.
Trustees Business:
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the Use of Telephones & Cellular Telephones policy as presented.
MOTION: 09-49
Resolved, to approve the Use of Telephones & Cellular Telephones Policy as presented.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the participation with Ohio Department of Transportation in the purchase of sodium chloride (rock salt) for the 2009-2010 winter season.
MOTION: 09-50
Resolved, to approve the participation with Ohio Department of Transportation in the purchase of sodium chloride (rock salt) for the 2009-2010 winter season.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Pegg adjourn.
MOTION: 09-51
Resolved, to adjourn.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried
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Special Meeting January 22, 2009
Roll Call:
Mr. Peg Present
Mrs. Brown Present
Mr. Dreves Present
Quorum Present
Others Present: Vicki Anzur, Michael Penrose, and Rex Rager
Mr. Pegg stated that offers in the amount of $300 to $600 were received for the sale of the 1993 Oldsmobile Cutlass.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the sale of the 1993 Oldsmobile Cutlass to Jim Gardiner for $600.00.
MOTION: 09-40
RESOLVED, to approve the sale of the 1993 Oldsmobile Cutlass to Jim Gardiner for $600.00
Roll Call:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried.
Moved by Mr. Pegg, seconded by Mrs. Brown to approve the temporary appropriations as prepared by the board and the fiscal officer.
MOTION: 09-41
RESOLVED, to approve the temporary appropriations as prepared by the board and the fiscal officer.
Roll Call:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried.
Mr. Pegg and Mike Penrose will draft letter to Trumbull County Engineer’s office to look at fixing road at Ridge Road and King-Graves Road jointly with Fowler Township.
Moved by Mrs. Brown, seconded by Mr. Pegg to adjourn.
MOTION: 09-42
RESOLVED, to adjourn and 9:12 a.m.
Roll Call:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion carried.
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OPENING OF ORGANIZATION MEETING, January 5, 2009 AND ROLL CALL
Mr. Pegg - present Mrs. Brown - present Mr. Dreves - present
Quorum Present
Moved by Mr. Dreves, seconded by Mrs. Brown to approve the minutes of December 1, 2008.
MOTION: 09-01
RESOLVED, that the minutes of December 1, 2008 be approved as presented by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion Carried
I. ELECTION OF OFFICERS
• The chair was turned over to the Fiscal Officer who entertained a Motion for appointment of Chairman of the Board of Trustees.
1. Motion for Appointment of Chairman of the Board of Trustees
Moved by Mrs. Brown, seconded by Mr. Pegg that Mr. Dreves be appointed Chairman of the Board of Trustees for the 2009 year.
MOTION: 09-02
RESOLVED, that Mr. Dreves is appointed Chairman of the Board of Trustees for the 2009 year.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Abstain
Motion Carried
• The Chair was turned over to newly elected Chairman who entertained Motion for Appointment of Vice-Chairman of Board of Trustees.
2. Motion for Appointment of Vice Chairman of Board of Trustees
Moved by Mr. Pegg, seconded by Mr. Dreves, that Mrs. Brown be appointed Vice Chairman of the Board of Trustees for the year 2009.
MOTION: 09-03
RESOLVED, that Mrs. Brown is appointed Vice Chairman of the Board of Trustees for the year 2009.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Abstain
Mr. Dreves Yes
Motion Carried
II. MOTION TO SET TIME, DATE, AND PLACE OF MEETINGS OF THE BOARD OF TRUSTEES
RESOLUTION OF COMPLIANCE WITH SUNSHINE LAW
Moved by Mr. Pegg, seconded by Mrs. Brown that the Board of Trustees shall conduct its meetings in full compliance with the Ohio Sunshine Law and accordingly establishes the following rules for scheduling and notice of all meetings:
MOTION: 09-04
RESOLVED:
1. Regular Meetings – Regular meetings of the Board of Trustees shall be held on the first Monday of each month at 7:00 pm and notice of said meeting shall be posted on the Township Bulletin Board.
2. Special Meetings – Notice of special meetings of the Board of Trustees shall be given by posting advance written notice of the same in a conspicuous place outside the Township Hall on a bulletin Board or sign provided for that purpose. Additionally, notice of all special meetings shall be given to the Youngstown Vindicator, Warren Tribune Chronicle and any other newspaper that requests the same at least 24 hours in advance of the meeting, except in an emergency in which case the notice shall be given as soon as possible.
Additionally, the Township will provide advance written notice of special meetings to anyone who provides the Township with pre-paid postage, self-addressed envelopes or post cards.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Dreves Yes
Motion Carried
III. MOTIONS FOR EMPLOYMENT OF FULL TIME TOWNSHIP EMPLOYEES
1. HIGHWAY SUPERINTENDENT
Moved by Mrs. Brown, seconded by Ms. Pegg, that Michael Penrose, be employed by the Township Full-time for the year 2009 in the position of Township Highway Superintendent, that he be compensated in the amount of the hourly rate of $19.40 per hour.
MOTION: 09-05
RESOLVED, that Michael Penrose, be employed by the Township Full-time for the year
2009 in the position of Township Highway Superintendent and that he be compensated in the amount of the hourly rate of $19.40 per hour.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
2. CEMETERY SEXTON
Moved by Mr. Pegg, seconded by Mrs. Brown, that Michael Penrose, be employed by the Township Full-time for the year 2009 in the position of Township Cemetery Sexton and that he be compensated in the amount of $28.30 per month.
MOTION: 09-06
RESOLVED, that Michael Penrose, be employed by the Township Full-time for the year 2009 in the position of Township Cemetery Sexton and that he be compensated in the amount of $28.30 per month.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
3. EQUIPMENT OPERATOR/LABORER
Moved by Mr. Pegg, seconded by Mrs. Brown that Rex Rager be employed by the Township for the year 2009 as Equipment Operator/Laborer and that he be compensated in the amount of an hourly rate of $15.00 per hour.
MOTION: 09-07
RESOLVED, that Rex Rager be employed by the Township for the year 2009 as Equipment Operator/Laborer and that he be compensated in the amount of an hourly rate of $15.00 per hour.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
4. FULL-TIME POLICE CONSTABLE
Moved by Mr. Dreves, seconded by Mr. Brown, that Brian Darbey be employed by the Township for the year 2009 in the position of full-time Police Constable at the rate of $18.00 per hour.
MOTION: 09-08
RESOLVED, Brian Darbey is employed by the Township for the year 2009 in the position of full-time Police Constable at the rate of $18.00 per hour.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
IV. MOTION FOR EMPLOYMENT OF PART-TIME TOWNSHIP EMPLOYEES
1. CLERICAL
Moved by Mr. Pegg, seconded by Mrs. Brown that Michelle Garman be employed by the Township for the year 2009 as part-time clerical assistant and zoning commission and zoning appeals board secretary in the amount of $8.50 per hour, to work as needed.
MOTION: 09-09
RESOLVED, that Michelle Garman be employed by the Township for the year 2009 as part-time clerical assistant and zoning commission and zoning appeals board secretary in the amount of $8.50 per hour, to work as needed.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
2. TOWNSHIP CUSTODIAN
Moved by Mr. Pegg, seconded by Mrs. Brown that Vickie Bragg be employed as township custodian for the year 2009 at the rate of $250.00 per month.
MOTION: 09-10
RESOLVED, that Vickie Bragg is employed as township custodian for the year 2009 at the rate of $250.00 per month.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
3. ZONING INSPECTOR
Moved by Mrs. Brown, seconded by Mr. Pegg, that Gary Wireman by employed by the Township for the year 2009 in the position of Zoning Inspector and that he is compensated in the amount of a monthly salary of $550 per month.
MOTION: 09-11
RESOLVED, that Gary Wireman by employed by the Township for the year 2009 in the position of Zoning Inspector and that he be compensated in the amount of a monthly salary of $550 per month.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
4. CHIEF POLICE CONSTABLE
Moved by Mr. Pegg, seconded by Mrs. Brown that David Ovesny, be employed by the Township for the year 2009 in the position of part-time Chief Police Constable and that he be compensated in the amount of a monthly salary of $800.
MOTION: 09-12
RESOLVED, that David Ovesny, be employed by the Township for the year 2009 in the position of part-time Chief Police Constable and that he be compensated in the amount of a monthly salary of $800.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
5. PART-TIME CONSTABLES
Moved by Mrs. Brown, seconded by Mr. Pegg, that all part-time Police Constables be employed for the year 2009 and shall be paid $10.00 per hour to be scheduled to work as needed to provide coverage, limited to less than 1500 hours per year per constable.
MOTION: 09-13
RESOLVED, that all part-time Police Constables be employed for the year 2009 and shall be paid $10.00 per hour to be scheduled to work as needed to provide coverage, limited to less than 1500 hours per year per constable.
See Attached List
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
6. FIRE CHIEF/EMS SUPERVISOR
Moved by Mr. Pegg, seconded by Mrs. Brown that Rich Brannon be reappointed Fire Chief by the Township for the year 2009 and be compensated in the amount of $800 per month and that August Birch be appointed EMS Supervisor and be compensated in the amount of $450 per month.
MOTION: 09-14
RESOLVED, that Rich Brannon be reappointed Fire Chief by the Township for the year 2009 and be compensated in the amount of $800 per month and that August Birch be appointed EMS Supervisor and be compensated in the amount of $450 per month.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
7. PART-TIME PARAMEDICS/EMT’S
Moved by Mrs. Brown, seconded by Mr. Pegg, that part-time EMTs be employed for the year 2009 at the rate of $9.00 per hour and part-time paramedics be employed at the rate of $10.00 per hour to be scheduled as needed to provide two man 24 hour coverage, limited to less that 1500 hrs per year per person.
See Attached List of currently employed Paramedics and EMT’S.
MOTION: 09-15
RESOLVED, that part-time EMTs be employed for the year 2009 at the rate of $9.00 per hour and part-time paramedics be employed at the rate of $10.00 per hour to be scheduled as needed to provide two man 24 hour coverage, limited to less that 1500 hrs per year per person.
See Attached List of currently employed Paramedics and EMT’S.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
8. CASUAL LABOR
Moved by Mr. Pegg, seconded by Mrs. Brown that all casual part time labor during the year 2009 be paid at an hourly rate in an amount not to exceed $7.50 per hour.
MOTION: 09-16
RESOLVED, that all casual part time labor during the year 2009 be paid at an hourly rate in an amount not to exceed $7.50 per hour.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
9. GROUNDS KEEPER
Moved by Mr. Pegg, seconded by Mrs. Brown, that Teri Kothera be employed as township groundskeeper for the 2009 year at an hourly rate of $7.50 per hour.
MOTION: 09-17
RESOLVED, that Teri Kothera is employed as township groundskeeper for the 2009 year at an hourly rate of $7.50 per hour.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
V. MOTION TO DESIGNATE LEGAL HOLIDAYS
Moved by Mr. Dreves, seconded by Mrs. Brown that the following list of days be designated as legal holidays.
LEGAL HOLIDAYS
New Years Day Fourth of July
Martin Luther King Day Labor Day
President’s Day Columbus Day
Memorial Day Thanksgiving Day
Veteran’s Day Christmas Day
MOTION: 09-18
RESOLVED, that the following list of days be designated as legal holidays.
LEGAL HOLIDAYS
New Years Day
Martin Luther King Day
President’s Day
Memorial Day
Veteran’s Day
Fourth of July
Labor Day
Columbus Day
Thanksgiving Day
Christmas Day
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
Moved by Mrs. Brown, seconded by Mr. Pegg that the Legal Holidays will be paid and observed as follows:
For Full-Time Employees – When Legal Holiday falls on Saturday; paid and observed on Friday. When Legal Holiday falls on Sunday; paid and observed on Monday.
For Part-Time Employees – Legal Holiday will be paid and observed on the actual day of the Legal Holiday.
MOTION: 09-19
RESOLVED, that the Legal Holidays will be paid and observed as follows:
For Full-Time Employees – When Legal Holiday falls on Saturday; paid and observed on Friday. When Legal Holiday falls on Sunday; paid and observed on Monday.
For Part-Time Employees – Legal Holiday will be paid and observed on the actual day of the Legal Holiday.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
Moved by Mrs. Brown, seconded by Mr. Pegg that in additional to the Legal Holidays, full-time employees will be paid in 2009 for one (1) floating holiday to be taken within the current calendar year.
MOTION: 09-20
RESOLVED, that Full-time employees be paid in 2009 for one (1) floating holiday in additional to the legal holidays to be taken within the current calendar year.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
VI. MOTIONS FOR APPOINTMENT OF ZONING COMMISSION AND ZONING APPEALS BOARD MEMBERS
1. ZONING COMMISSION
Moved by Mr. Pegg, seconded by Mrs. Brown, that Elaine Wallace be appointed for a 5-year term to expire 12/31/2014.
MOTION: 09-21
RESOLVED, that Elaine Wallace is appointed for a 5-year term to expire 12/31/2014.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
2. ZONING APPEALS BOARD MEMBER
Moved by Mrs. Brown, seconded by Mr. Pegg that Fred Eppinger be appointed for a 5-year term on the Zoning Board of Appeals ending 12/31/2014.
MOTION: 09-22
RESOLVED, that Fred Eppinger is appointed for a 5-year term on the Zoning Board of Appeals ending 12/31/2014.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
VII. MOTION TO SET COMPENSATION OF ZONING COMMISIONERS AND APPEALS BOARD MEMBERS
Moved by Mr. Pegg, seconded by Mrs. Brown that Zoning Commissioners and Zoning Appeals Board Members be compensated in the amount of $30.00 per meeting for 2009.
MOTION: 09-23
RESOLVED, that Zoning Commissioners and Zoning Appeals Board Members be compensated in the amount of $30.00 per meeting for 2009.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
VIII. MOTION TO SET ZONING OFFICE HOURS
Moved by Mrs. Brown, seconded by Mr. Dreves, that zoning office hours for 2009 shall be every Monday from 5:00 pm to 7:00 pm or at Zoning Inspector’s convenience.
MOTION: 09-24
RESOLVED, that Zoning office hours for 2009 shall be every Monday from 5:00 pm to 7:00 pm or at Zoning Inspector’s convenience.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
IX. MOTION TO SET FEE FOR PURCHASE OF TOWNSHIP CEMETARY LOTS
Moved by Mr. Dreves, seconded by Mrs. Brown that the 2009 fee for township cemetery lots be set in the amount of $100.00 per grave for residents and $500.00 per grave for non-residents.
MOTION: 09-25
RESOLVED, that the 2009 fee for township cemetery lots be set in the amount of $100.00 per grave for residents and $500.00 per grave for non-residents.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
X. MOTION TO SET FEE FOR GRAVE OPENING AND CLOSING
Moved by Mrs. Brown, seconded by Mr. Dreves, the 2009 fee for grave opening and closing be set in the amount of $250.00 per grave lot on weekdays and $350.00 on weekends for residents, and $300.00 per grave lot on weekdays and $400.00 on weekends for non-residents.
MOTION: 09-26
RESOLVED, the 2009 fee for grave opening and closing be set in the amount of $250.00 per grave lot on weekdays and $350.00 on weekends for residents, and $300.00 per grave lot on weekdays and $400.00 on weekends for non-residents.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XI. MOTION TO APPOINT TOWNSHIP LEGAL COUNSEL
Moved by Mr. Pegg, seconded by Mrs. Brown, that the Law Firm of Harrington, Hoppe & Mitchell, Ltd., be appointed and employed as special township legal counsel for 2009.
MOTION: 09-27
RESOLVED, that the Law Firm of Harrington, Hoppe & Mitchell, Ltd., be appointed and employed as special township legal counsel for 2009.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XII. MOTION TO AUTHORIZE ATTENDANCE OF ANNUAL STATE ASSOCIATION CONFERENCE/COUNTY MEETINGS/OTHER MEETINGS/TRAINING CONFERENCES OR SEMINARS
Moved by Mr. Pegg, seconded by Mrs. Brown, that 2009 attendance of the Trustees, Fiscal Officer and other township employees to the Annual State Association Conference, Trumbull County Township Association meetings and other meetings and training conferences or seminars be authorized and that expenses be paid by the township.
MOTION: 09-28
RESOLVED, that 2009 attendance of the Trustees, Fiscal Officer and other township employees to the Annual State Association Conference, Trumbull County Township Association meetings and other meetings and training conferences or seminars be authorized and that expenses be paid by the township.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XIII. MOTION TO SET MILEAGE REIMBURSEMENT
Moved by Mr. Dreves, seconded by Mrs. Brown that mileage reimbursement for 2009 be set at the current government rate per mile for township business traveled outside of Trumbull County.
MOTION: 09-29
RESOLVED, that mileage reimbursement for 2009 be set at the current government rate per mile for township business traveled outside of Trumbull County.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XIV. MOTION TO FUND SENIOR CITIZENS
Moved by Mrs. Brown, seconded by Mr. Dreves, that the Vienna Senior Citizens Club be given $700.00 for reimbursement of their meeting hall rent for 2009.
MOTION: 09-30
RESOLVED, that the Vienna Senior Citizens Club be given $700.00 for reimbursement of their meeting hall rent for 2009.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XV. MOTION TO APPROVE FINANCIAL RECORDS
Moved by Mr. Pegg, seconded by Mrs. Brown to approve financial records as prepared and presented by the fiscal officer.
MOTION: 09-31
RESOLVED, financial records are approved as prepared and presented by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XVI. MOTION TO APPROVE THE PAYMENT OF ALL OUTSTANDING INVOICES INCURRED AND WARRANTS ISSUED AS PRESENTED BY THE FISCAL OFFICER.
Moved by Mr. Pegg, seconded by Mrs. Brown to approve the payment of all outstanding invoices incurred and warrants issued as presented by the fiscal officer.
MOTION: 09-32
RESOLVED, to approve the payment of all outstanding invoices incurred and warrants issued as presented by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XVII. MOTION TO APPROVE THE PAYMENT OF BILLS OVER $750.00 FOR NOVEMBER 2008 AND DECEMBER 2008 AS PRESENTED BY THE FISCAL OFFICER.
Moved by Mr. Pegg, seconded by Mrs. Brown approve the payment of bills over $750.00 for November 2008 and December 2008 as presented by the fiscal officer.
MOTION: 09-33
RESOLVED, to approve the payment of bills over $750.00 for November 2008 and December 2008 as presented by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XVIII. MOTION TO APPROVE THE PAYMENT OF UTILITY BILLS FOR CALENDAR YEAR 2009 BY THE FISCAL OFFICER THROUGH REGULAR OR BLANKET PURCHASE ORDERS.
Moved by Mrs. Brown, seconded by Mr. Pegg to approve the payment of utility bills for calendar year 2009 by the fiscal officer through regular or blanket purchase orders.
MOTION: 09-34
RESOLVED, approve the payment of utility bills for calendar year 2009 by the fiscal officer through regular or blanket purchase orders.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XIX. MOTION TO APPROVE THE USE OF BLANKET PURCHASE ORDERS FOR THOSE VENDORS THAT THE TOWNSHIP DEALS WITH ON A MONTHLY BASIS AS DEEMED APPROPRIATE BY THE FISCAL OFFICER.
Moved by Mr. Pegg, seconded by Mrs. Brown to approve the use of blanket purchase orders for those vendors that the township deals with on a monthly basis as deemed appropriate by the fiscal officer.
MOTION: 09-35
RESOLVED, to approve the use of blanket purchase orders for those vendors that the township deals with on a monthly basis as deemed appropriate by the fiscal officer.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XX. MOTION TO APPROVE THE EXPENDITURE TO HAVE LOCAL GOVERNMENT SERVICES (LGS) GET FINANCIAL RECORDS IN ORDER FOR AUDIT. THIS SERVICE WILL INCLUDE THE RECONCILIATION OF 36 MONTHS AND THE PREPARATION OF 3 FINANCIAL STATEMENT REPORTS REQUIRED BY THE STATE AND IS ESTIMATED TO BE CHARGED AT THE RATE OF $47.00 PER HOUR.
Moved by Mr. Pegg, seconded by Mrs. Brown, to approve the expenditure to have Local Government Services (LGS) get financial records in order for audit. This service will include the reconciliation of 36 months and the preparation of 3 financial statement reports required by the state and is estimated to be charged at the rate of $47.00 per hour.
MOTION: 09-36
RESOLVED, to approve the expenditure to have Local Government Services (LGS) get financial records in order for audit. This service will include the reconciliation of 36 months and the preparation of 3 financial statement reports required by the state and is estimated to be charged at the rate of $47.00 per hour.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XXI. MOTION TO APPROVE THE PAYMENT OF $1,600.00 TO A & T GARAGE FOR THE REPAIR OF THE CRUISER USED BY OFFICER DARBEY.
Moved by Mr. Pegg, seconded by Mrs. Brown to approve the payment of $1,600.00 to A & T Garage for the repair of the cruiser used by Officer Darbey.
MOTION: 09-37
RESOLVED, to approve the payment of $1,600.00 to A & T Garage for the repair of the cruiser used by Officer Darbey.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XXII. MOTION TO APPROVE THE DIRECT BILLING BY CONSECO TO POLICY HOLDERS THAT ARE NOT ON THE TOWNSHIP PAYROLL.
Moved by Mrs. Brown, seconded by Mr. Pegg, to approve the direct billing by Conseco to policyholders that are not on the township payroll.
MOTION: 09-38
RESOLVED, to approve the direct billing by Conseco to policyholders that are not on the township payroll.
Roll Call Vote:
Mr. Pegg Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion Carried
XXIII. MOTION TO ADJOURN.
Moved by Mrs. Brown, seconded by Mr. Pegg, to adjourn.
MOTION: 09-39
RESOLVED, to adjourn.
Roll Call Vote: Mr. Dreves Yes
Mrs. Brown Yes
Mr. Pegg Yes
Motion carried.
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Special Meeting, December 29th, 2008
Roll Call:
Mrs. Brown Present
Mr. Dreves Present
Mr. Pegg Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Pegg to approve advances and transfers to pay all bills as presented by the fiscal officer.
MOTION: 08-177
RESOLVED, to approve advances and transfers to pay all bills as presented by the fiscal officer.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
Moved by Mr. Dreves, seconded by Mrs. Brown to adjourn to executive session with no action to be taken.
MOTION: 08-178
RESOLVED, to adjourn to executive session with no action to be taken.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
Returned from executive session at 6:04 p.m.
Moved by Mrs. Brown, seconded by Mr. Dreves to adjourn.
MOTION: 08-179
RESOLVED, to adjourn at 6:05 p.m.
Roll Call Vote:
Mrs. Brown Yes
Mr. Dreves Yes
Mr. Pegg Yes
Motion carried.
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Regular Meeting, Vienna Township Board of Trustees, Monday, December 1, 2008, Town Hall – 7:07 p.m.
Roll Call:
Mrs. Brown – Present
Mr. Drives – Present
Mr. Peg – Present
Quorum Present
Moved by Mr. Dreves, seconded by Mrs. Brown that the minutes for the meeting held 11/03/08 be approved as prepared by the fiscal officer.
MOTION: 08-162
Resolved, that the minutes for the meeting held 11/03/2008 be approved as prepared by the fiscal officer.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried
Moved by Mr. Dreves, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 08-163
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Dreves that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 08-164
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
The fiscal officer presented no financial reports.
Correspondence were read by Mrs. Brown.
Department Heads Monthly Reports:
Road – No report given due to road superintendent out plowing snow.
Moved by Mr. Dreves, seconded by Mrs. Brown to charge the Mathews Local Schools $50.00 per hour to help move snow when needed.
MOTION: 08-165
Resolved, to charge Mathews Local Schools $50.00 per hour to help move snow when needed.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mr. Dreves, seconded by Mrs. Brown to ban parking on public streets if there is 2 inches of more of snow.
MOTION: 08-166
Resolved, that parking is banned on public streets if there is 2 inches or more of snow.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mr. Dreves, seconded by Mrs. Brown to plow undedicated roads if there is more than 4 inches of snow.
MOTION: 08-167
Resolved, to plow undedicated roads if there is more than 4 inches of snow.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mrs. Brown, seconded by Mr. Dreves to certify township mileage at 15.26 miles
OTION: 08-168
Resolved, to certify township mileage at 15.26 miles.
ll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Mike Penrose to handle census material that is coming into township.
Zoning Inspector, Gary Wireman, gave monthly report. Issued 2 residential permits, 1 addition (commercial) permit, and 1 sign permit. Removal of political signs was questioned. Determined that if signs were not removed within the 10 days after election, the township would just pick them up. Instructed zoning inspector to send letter to 3623 Warren-Sharon Road regarding missing basement window after fire chief has looked at the property.
Moved by Mrs. Brown, seconded by Mr. Dreves to have fire chief inspect 3623 Warren-Sharon Road.
MOTION: 08-169
Resolved, that fire chief would inspect 3623 Warren-Sharon Road.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Fire Chief, Rich Brannon, gave his monthly report. Requested that International Boulevard be kept clear to allow access to pump house located there. Stated Santa will arrive by fire truck on Saturday, December 14, 2008 at 1:00 p.m. Would like to look into asbestos sampling for properties needing to be burned. Estimates are to be obtained not exceeding $13,000 and we will revisit in February 2009.
Moved by Mrs. Brown, seconded by Mr. Dreves to approve $1200.00 to have emergency lights on squad #45 replaced/repaired.
MOTION: 08-170
Resolved to approve $1200.00 to repair/replace emergency lights on squad #45.
ROLL CALL:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Police Chief, Dave Ovesny, gave is monthly report. Police calls were 320 (VTPD) and 359 (TC911). Annual training for OPOTC at Kent State was completed. Free training for domestic violence is available December 9, 2008 at the Trumbull Metro Housing hosted by Someplace Safe. Information for NIMS online training for FEMA has been distributed to police personnel. Requested authorization to dispose of in-car video systems and payment to Emergency Management Agency of $838.53 for 2009 dues
Moved by Mr. Dreves, seconded by Mrs. Brown to request authorization from ODPS-GHSO for disposition of in-car video systems.
MOTION: 08-171
Resolved to request authorization from ODPS-GHSO for disposition of in-car video systems.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mrs. Brown, seconded by Mr. Dreves to make payment of $838.53 to Emergency Management Agency for 2009 dues.
MOTION: 08-172
Resolved, to pay $838.53 to Emergency Management Agency for 2009 dues.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Residence in attendance:
Phil Otte requested update concerning cemetery trusts.
Trustees Business:
Moved by Mr. Dreves, seconded by Mrs. Brown to contact Local Government Services (LGS) to obtain estimate to help get financial records in order for audit.
MOTION: 08-173
Resolved, to contact Local Government Services (LGS) and obtain estimate to help get financial records in proper order for audit.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mrs. Brown, seconded by Mr. Dreves to ask Trumbull County Health Department to inspect 5124 Brunswick Drive.
MOTION: 08-174
Resolved to ask Trumbull County Health Department to inspect 5124 Brunswick Drive.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Scheduling meetings with department heads for December 29, 2008 starting at 5:00 p.m.
Moved by Mrs. Brown, seconded by Mr. Dreves to approve transfers and advances as presented by fiscal officer to pay bills.
MOTION: 08-175
Resolved, to approve transfers and advances as presented by fiscal officer to pay bills.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mrs. Brown, seconded by Mr. Dreves to adjourn.
MOTION: 08-176
Resolved, to adjourn at 7:58 p.m.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
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Year End Meeting, Vienna Township Board of Trustees, Monday, December 29, 2008, Town Hall – 5:15 p.m.
Roll Call:
Mrs. Brown – Present
Mr. Drives – Present
Mr. Peg – Present
Quorum Present
Moved by Mrs. Brown, seconded by Mr. Dreves to approve transfers and advances as prepared by the fiscal officer.
MOTION: 08-177
Resolved, to approve transfers and advances as prepared by the fiscal officer
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Adjourned to executive session with no action to be taken at 5:15 p.m.
********************************************************************************************************************************************************************************************** Regular Meeting, Vienna Township Board of Trustees, Monday, November 3, 2008, Town Hall – 7:00 p.m.
Roll Call:
Mrs. Brown – Present
Mr. Drives – Present
Mr. Peg – Present
Quorum Present
Vicki L. Anzur was sworn in as the new Fiscal Officer by Sally Heaps, Notary.
Moved by Mrs. Brown, seconded by Mr. Dreves that the minutes for the meetings held 10/6/08, 10/17/08 and 10/26/08 be approved as prepared by the fiscal officer.
MOTION: 08-154
Resolved, that the minutes for the meetings held 9/2/08, 9/22/08 and 9/29/08 be approved as prepared by the fiscal officer.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried
Moved by Mr. Dreves, seconded by Mrs. Brown that the payroll be approved as prepared by the fiscal officer.
MOTION: 08-155
Resolved, the payroll is approved as prepared by the fiscal officer.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried
Moved by Mrs. Brown, seconded by Mr. Dreves that the bills and warrants be approved as prepared by the fiscal officer.
MOTION: 08-158
Resolved, the bills and warrants are approved as prepared by the fiscal officer.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mr. Dreves, seconded by Mrs. Brown that the financial report be approved as presented pending verification of the last deposit.
Roll Call:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Correspondence read by Mrs. Brown
Department Heads Monthly Reports:
Zoning Inspector, Gary Wireman, gave monthly report. Issued 5 residential permits. Mr. Pegg stated that the comprehensive plan is right on target for completion by year-end.
Police Chief, David Ovesny, gave his monthly report. Provided extra coverage for President Clinton visit. Gave update on officer training status. Two investigations on 10/16/08 and 10/18/08. Received animal complain on Coal Road. Violation letter to be sent. Niles-Vienna overpass is now open and is wider. Noted that this is the first time in 13 months that all Vienna roads are open. Thanked all for Chili Cook-off.
Mrs. Brown questioned radar calibration on vehicles.
Fire Chief, Rich Brannon, gave his monthly report. Would like to hire John Hinely as a part-time EMT. Has to complete Trumbull County protocol. Presented a quote for the firehouse software module. Stated compliance with OSHA change and break away vests are in vehicles. Mr. Dreves brought attention to the typographical error in the newsletter regarding open burning.
Moved by Mr. Dreves, seconded by Mrs. Brown to approve the hiring of John Hinely as part-time EMT
MOTION: 08-159
Resolved that John Hinely be hired as part-time EMT.
ROLL CALL:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Mrs. Brown requested that 5124 Brunswick Drive be inspected. Mrs. Brown requested update on Wycoff Properties.
Road Superintendent, Mike Penrose, gave his monthly report. Removed catch basin on Buena Vista. Received 2 loads of salt and have 2 more on order. Had 2 funerals and 2 cremations.
Moved by Mr. Dreves, seconded by Mrs. Brown to request to enter into an agreement with the Ohio Public Works Transportation Improvement Program for the year 2008. The project is known as the Smith Stewart Project.
MOTION: 08-156
Be it resolved by the Board of Trustees of Vienna Township to enter into an agreement with the Ohio Public Works Transportation Improvement Program for the year 2008. The project is known as the Smith Stewart County Road No. 167 Part B Resurfacing Project.
Be it further resolved, the designation of Mr. Dreves as the Executive Officer and Mrs. Vicki Anzur as Fiscal Officer.
Be it further resolved, as per recommendation by the Trumbull County Engineer, Mr. Michael Penrose will act as Project Manager.
ROLL CALL:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
Moved by Mr. Dreves, seconded by Mrs. Brown to encumber monies in the amount of $22,439.00 regarding Smith Stewart.
MOTION: 08-157
Be it resolved by the Board of Trustees of Vienna Township to encumber from the Gas Tax Fund 31% ($22,439.00) as Vienna Township’s share of the total project cost of $72,383.87 for the Ohio Public Works Commission Local Transportation Improvement Program for the year 2008. The project is known as the Smith Stewart Project County Road No. 167 Part B Resurfacing Project
ROLL CALL:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Residents in Attendance:
Roseann Kennedy – Stated Free Turkey Dinner on 11/9/08 at the Vienna Methodist Church, 12-4 p.m. to benefit Vienna Ecumenical Food Pantry. Stated pies and workers are need. Thanked all for support of the Chili cook-off. Stated the following was raised: $1,128 (Fire and Police), $306 from pies (Neighborhood Watch) and $176 from 50/50 raffle (Neighborhood Watch). Eric Ginn was the 50/50 raffle winner. Stated next Neighborhood Watch meeting will be Monday, November 10, 2008 at 7:00 p.m. This will be the last meeting for the year.
Bill Hagood - Commented on hazardous road areas.
Phil Otte – Questioned what the white line signifies on the roadways. Questioned low balance of checking account and the private trust item.
Jim Kelly – Commented on political ads in the county.
Mr. Pegg stated that the Vienna Historical Society would have their next meeting on Tuesday, November 25, 2008, and 7:00 p.m. The Vienna Historical Society is independent of Vienna Township.
Trustee Business: Request to purchase Firehouse software training module was tabled until additional information is received.
Moved by Mr. Dreves, seconded by Mrs. Brown to adjourn to executive session at 8:10 p.m.
MOTION: 08-160
Resolved to adjourn to executive session.
ROLL CALL:
Mrs. Brown – Yes
Mr. Dreves – Yes
Mr. Pegg – Yes
Motion carried.
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REGULAR MEETING, VIENNA TWP BD OF TRUSTEES, MONDAY, OCTOBER 6, 2008 TOWN HALL 7:00PM
ROLL CALL:
MRS. BROWN – PRESENT
MR. DREVES – PRESENT
MR. PEGG – PRESENT
QUORUM PRESENT
MOVED BY MRS. BROWN, SECONDED BY MR. DREVES THAT THE MINUTES FOR THE MEETINGS HELD 9/2/08, 9/22/08, AND 9/29/08 BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
MOTION: 08-147
RESOLVED, THAT THE MINUTES FOR THE MEETINGS HELD 9/2/08, 9/22/08, AND 9/29/08 BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
ROLL CALL:
MRS. BROWN – YES
MR. DREVES – YES
MR. PEGG – YES
MOTION CARRIED
MOVED BY MR. DREVES, SECONDED BY MRS. BROWN THAT THE PAYROLL BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
MOTION: 08-148
RESOLVED, THE PAYROLL BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
ROLL CALL:
MRS. BROWN – YES
MR. DREVES – YES
MR. PEGG – YES
MOTION CARRIED
MOVED BY MRS. BROWN, SECONDED BY MR. DREVES THAT THE BILLS AND WARRANTS BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
MOTION: 08-149
RESOLVED, THE BILLS AND WARRANTS BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
ROLL CALL:
MRS. BROWN – YES
MR. DREVES – YES
MR. PEGG – YES
MOTION CARRIED
MOVED BY MRS. BROWN, SECONDED BY MR. DREVES THAT THE FINANCIAL REPORT BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
MOTION: 08-150
RESOLVED, THE FINANCIAL REPORT BE APPROVED AS PREPARED BY THE FISCAL OFFICER.
ROLL CALL:
MRS. BROWN – YES
MR. DREVES – YES
MR. PEGG – YES
MOTION CARRIED
CORRESPONDENCE READ BY MR.PEGG.
DEPARTMENT HEADS MONTHLY REPORTS:
ROAD SUPERINTENDENT, MIKE PENROSE, ABSENT.
ZONING INSPECTOR GARY WIREMAN GAVE HIS MONTHLY REPORT. SENT OUT 8 WARNING LETTERS.
FIRE CHIEF RICH BRANNON GAVE HIS MONTHLY REPORT. DENIED FEMA GRANT FOR 2008. RESCUE 46 STILL HAS ELECTRICAL PROBLEMS. SQUAD 46 BATTERIES WERE REPLACED UNDER WARRANTY THANKS TO AIRPORT AUTO. ENGINE 461 HAS A WATER LEAK. LADDERS WILL BE TESTED NEXT WEEK. MR. DREVES STATED THAT THE GENERATOR IS OURS AND THE CONTRACTOR IS WILLING TO WORK WITH US ON THE PAYMENT OF IT. WOULD LIKE AN EXECUTIVE SESSION TO DISCUSS THE PROBLEMS FROM THE MCCAIN RALLY.
POLICE CHIEF DAVID OVESNY GAVE HIS MONTHLY REPORT. DRUM NEEDS REPLACED ON THE COPIER. HELD ANNUAL WEAPONS TRAINING. MR. DREVES ASKED WHO DETERMINES THE TRAFFIC PATTERNS FOR SUCH EVENTS AS THE MCCAIN RALLY AT THE AIRPORT. SINCE VIENNA OFFICERS ARE SIDA TRAINED FOR THE AIRPORT THEY HAVE TO BE ONSITE THERE, SO THE TRAFFIC DETAIL WAS PASSED ALONG TO THE SHERIFF’S OFFICE FOR TRAFFIC CONTROL. WASN’T AWARE THAT HE WAS TURNING RESIDENTS AWAY.
RESIDENTS IN ATTENDANCE
RITA DUNKIN, DID THE FIRE AND POLICE DEPTS GET THANKED FOR THEIR HELP WITH THE MCCAIN RALLY. DIDN’T APPRECIATE 193 BEING CLOSED, BUT CUT THROUGH THE CEMETARY TO GET TO HER HOME. DO OUR DEPTS GET PAID FOR BEING AT THE AIRPORT? THE POLICE DEPT DOES THRU THEIR CONTRACT UP THERE, BUT NOT THE FIRE DEPT. CHIEF BRANNON STATED THAT THEY WERE NOT ALLOWED ON THE AIRPORT PROPERTY AND WILL DISCUSS THE PROBLEM FURTHER WITH TRUSTEES.
PHIL OTTE, CAN’T SECRET SERVICE COME IN EARLIER AND WORK THE TRAFFIC PATTERN BETTER. OVESNY, PROBLEM WAS THERE WAS A SHERIFF’S DEPUTY AT WARREN SHARON AND 82 THAT DIDN’T KNOW THE STREETS IN VIENNA AND WASN’T LETTING ANYONE THRU. NEXT TIME THEY WILL GET A VIENNA OFFICER TO WORK THAT INTERSECTION.
LEON THOMPSON, HAD KITCHEN REMODELED AND THE CONTRACTOR RIPPED OFF OVER $3000 IN FAMILY JEWELS AND NOONE WAS ARRESTED. ASKING MR. DREVES IF ANYTHING CAN BE DONE FROM AN INSURANCE STANDPOINT. HE FILED A POLICE REPORT BUT WITHOUT AN ARREST OR CONVICTION NOTHING CAN BE DONE. FUTURE ADVICE WOULD BE TO CHECK WITH THE BETTER BUSINESS BUREAU AND HBA FOR ALL CONTRACTORS.
JIM NOVELLO, SEES THAT THE TOWNSHIP IS PART OF THE GREEN PACT, HAVE THE TRUSTEES LOOKED INTO USING BEET JUICE INSTEAD OF ROCK SALT FOR THE ROADS. MR. PEGG, WE USE 49% SAND AND 51% SALT. WE STILL HAVE 70 TONS LEFT OVER FROM LAST YEAR, WHICH IS GOOD BECAUSE THERE IS A 3-4 WEEK WAIT TO GET SALT NOW.
RITA DUNKIN, THE GAS AGGREGATE ON THE BALLOT, TOWNSHIP DOES NOT HAVE ENOUGH BUSINESS FOR THAT.
JACK BROWN, SHOULD WE RENEW OUR CONTRACT WITH THE GAS COMPANY OR WAIT UNTIL AFTER THE ELECTION. WAIT. GO TO PICOCC.ORG FOR MORE INFORMATION
WARREN CLOWER, CAN SOMEONE CALL MARK FINAMORE AND ASK HIM TO GET THAT POOL TABLE OUT AS SOON AS POSSIBLE.
ROSEANN KENNEDY, CHILI COOK-OFF IS NEXT MONDAY OCTOBER 13TH AT 5:30. FOR ANYONE DONATING PIE PLEASE HAVE IT TO THE FIRE STATION BY 3PM. JUDGING OF CHILI WILL BE AT 3:30PM. SIGNS FOR THE POLICE LEVY WILL BE DONE BY THE END OF THE WEEK AND DISTRIBUTED TO RESIDENTS SOMETIME NEXT WEEK.
MOVED BY MRS. BROWN, SECONDED BY MR. DREVES, THAT THE BOARD ACCEPT THE NINE CHANGES TO THE ZONING RESOLUTION AS WELL AS THE WORDING CORRECTIONS. (SEE ATTACHED)
MOTION: 08-151
RESOLVED, THE BOARD ACCEPT THE NINE CHANGES TO THE ZONING RESOLUTION AS WELL AS THE WORDING CORRECTIONS. (SEE ATTACHED)
ROLL CALL:
MRS. BROWN – YES
MR. DREVES – YES
MR. PEGG – YES
MOTION CARRIED
MOVED BY MRS. BROWN, SECONDED BY MR. DREVES THAT THE BOARD MOVE INTO EXECUTIVE SESSION.
ROLL CALL:
MRS. BROWN – YES
MR. DREVES – YES
MEETING ADJOURNED